Accounts Payable Specialist

Claudette Carolina-Blanson

Professional Summary:

• Excellent oral and written communication and presentation

• Relevant and recent Full-Cycle AP processing experience

• Kforce proven performer (3 successfully completed contracts)

• 5 years or hand on experience using Oracle 11G

• Associates of Accounting

• Strong accounting background including Accounts receivable

• Proficient with several ERP databases including SAP, Oracle, MAS90, Excel, Timberline and Sage

• Knowledge using Aderant, Chrome River, and Engage

• Strong clerical and administrative background and legal/professional services

• Notary Public and Certified Signing Agent in Ohio Professional Experience:

Robert Half International January 2023 to Present Accounts Payable Analyst

• Responsibilities: Verify invoice information against purchase order information and process payments in accordance with policies and procedures.

• Enter vouchers and balance batches.

• Respond to inquiries from vendors, researching payment issues as needed.

• Process and distribute reimbursement and manual check requests.

• Handle sensitive and/or confidential documents and information.

• Communicate with the manager on job or deadline issues. Williams Lea Inc. September 2021 - January 2023 Accounts Payable Analyst Responsibilities: Ensures the efficient, accurate, and timely processing of receivables and/or payables in accordance with established guidelines and procedures. The Analyst support the U.S. Accounts Payable function, whose responsibility is to manage the U.S. cash disbursement cycle. Process vendor invoices, maintaining Firm records, resolving problems, providing customer service to Firm personnel and assisting with problems. My client is Mayer Brown LLP (Law Firm) • Audit reimbursement and manual check requests for proper paperwork and approval(s).

• Verify and add new vendors to PeopleSoft.

• Edit general ledger account numbers and correct coding errors.

• Verify invoice information against purchase order information and process payments in accordance with policies and procedures.

• Assist in execution of payments to vendors, review and posts system batches, research and resolve inquiries and problems. Review and accurate process vendor invoices and expense reimbursement in a timely manner. • Enter vouchers and balance batches.

• Respond to inquiries within Williams Lea and from vendors, researching payment issues as needed. • Process and distribute reimbursement and manual check requests.

• Handle sensitive and/or confidential documents and information.

• Communicate with the manager on job or deadline issues. CompDrug Corporation Jul 2021 - September 2021 Part Time Accountant Responsibilities: Accounts Payable (AP) Accounts Receivable (AR) Check Runs Daily Mail Accounting Principles Blackbaud Blackbaud Software Microsoft Excel MS Excel Home Instead June 2021 – Present Part-Time Care Giver

• Provide Companion and Personal Care for Seniors with Alzheimer's and Dementia, Hospice Care. Lite housekeeping and meal prep and cook their meals. Honda R & D and American Honda Motors October 2020 – May 2021 Accounts Payable Processor (RGBSI)

• Process invoices in E-invoicing systems via SAP.

• Before month end closed worked on Statement Reconciliations and handle customer Account Payable inquiries thru a generic email account. inquiries include: unpaid invoices, payment discrepancies, payment inquiries and miscellaneous questions. Worked with vendors to get unpaid invoices processed and paid before month end.

• Reviewed Goods Receipt issues, reviewed Invoicing discrepancies, collaborating with multiple departments and responsible for drafting emails dealing with invoicing issues. Processed different types of invoice processes (Purchase Orders, Blanket and Coded)

• Work with the team on AP close schedule (Month end Invoice posting push, last day of the month).

State of Ohio – Department of Taxation March 2020 - June 2020 Tax Examiner Associate

• Learns to perform & performs taxpayer customer services programs as assigned; answers routine questions or contacts taxpayers &/or their representatives via phone, written correspondence, or in person to address discrepancies &/or requests supporting documentation, &/or collects payments, &/or assists with completing tax forms & escalates non-routine questions &/or issues to higher level examiner (e.g., deals with very high volume of personal contact related to taxpayer customer services, answers continual stream of recorded calls from general public on all issues related to personal income tax.

• Answers questions from taxpayers or taxpayer representatives & explains how to file & remit tax returns &/or payments, reviews taxpayer account to provide summary/guidance regarding billing or assessment notices, answers tax &/or tax liability questions regarding Ohio Revised Code); confers with taxpayers &/or their representatives to discuss issues, laws, & regulations involved in returns, & to resolve problems with returns; notifies taxpayers &/or their representatives of any overpayment or underpayment, & either issues refund or requests further payment; verifies & processes voluntary payments & misdirected tax returns. Assist the mailroom with opening and sorting the mail.

FL Department of Health February 2019 - January 2020 Accountant I

• Process daily incoming mail, date stamp invoices and distribute to appropriate person for action. Process vendor invoices through MFMP. P-Card level 008 audit and approve in FLAIR daily by 3:00 p.m. P-Card monthly reconciliation packages Level 008 review and submission.

• Process Cardinal invoices and reconcile monthly to ensure all invoices are accounted for and processed in FLAIR. Provide follow up and ensure any missing invoices are obtained and processed. Process standard contract invoices directly into FLAIR or through MFMP. Process all utilities invoices for electric, water and garbage.

• Maintain check log of checks received via mail to be deposited daily. Process invoices within five days for payment.

Amgen June 2018 - December 2018 Accounts Payable Analyst (Kforce Contract)

• Reviewed and analyzed invoices and expenses making certain they are for goods or services actually contracted for or received.

• Ensured the goods receipt were received, if not, requested the information.

• Walk the individual through the process of receiving the goods receipt via Skype.

• Researched invoices to ensure it is not a duplicate utilizing SAP and MyBuy (Amgen specific) FieldCore Inc. June 2017 - June 2018 Accounts Payable Specialist (Kforce Contract)

• Entered invoices into Oracle, scheduling them for payments, reconciling invoices and researching past due invoices

• Reviewed all invoices for appropriate documentation and approval prior to payment

• Processed invoices and maintained files and documentation thoroughly and accurately in accordance with company policy

• Responded to vendor inquiries

• Processed invoices and expense reports

• Matched invoices to Purchase Orders

• Prioritized invoices according to cash discount potential and payment terms

• Assisted in month end closing

VeriFone Inc. (Skybridge Res.), Clearwater, FL May 2016 - May 2017 Accounts Payable Analyst

• Reviewed invoices for completeness before processing them. Responsible for ensuring invoices, check requests, expense reports and sales use taxes are paid in a timely manner. Match invoices to a Purchase Order. • Make sure Purchase Orders have enough funds to pay invoices. Request a Purchase Order number. Reclass invoices that were coded wrong and rekey to correct GL code.

• Work with project manager or buyer to resolve any problems with the vendor about payment. Send outW-9 or supplier forms to the vendors to update their information or to be added into Oracle. Month end, recon outstanding invoices.

Jackson Hewitt Tax Service, Tampa, FL December 2015 - April 2017 Tax Preparer (Seasonal)

• Interviewed the customer. Entered and filed federal and state income taxes. Answered potential tax customers’ questions via the phone. Collected tax preparation fees (cash or credit cards).

D.R. Horton Homes, Temple Terrace, FL March 2016 - April 2016 Accounts Payable Clerk

• Entered invoices into JD Edwards and scheduled them for payments. Invoice reconciliation. Research pas due invoices.

• Research all bills to verify that DR Horton Homes owned the property at that time. Key expense statements and reimbursements that have been approved for payment.

• Correspond with vendors to correct invoices, input permit account entries. Maintenance and vendor insurance and set-up. Responded to and research vendor inquiries. Dex Imaging August 2015 - September 2015 Accounts Payable Specialist (Kforce Contract)

• Performed full-cycle, high volume invoice processing

• Performed Three-way matching

• Reconciled vendor statements

• Made check runs and selections

• Researched contracts and meter counts prior to paying Gator Gypsum, Tampa, FL December 2014 - July 2015 Accounts Payable Specialist (Kforce Contract)

• Reviewed all invoices for appropriate documentation and approval prior to payment.

• Processed invoices and expense reports.

• Matched invoices to Purchase Orders, obtain signatures for checks and mail or distribute accordingly. • Prioritized invoices according to cash discount potential and payment terms.

• Performed a check run every week.

• Assisted in month end closing.

• Maintained files and documentation thoroughly and accurately, in accordance with company policy. • Responded to vendor inquiries.

• Reconciled vendor statements, research and correct discrepancies. CA Public Utilities Commission, San Francisco, CA November 2010 - December 2014 Accountant I

(Specialist)/Accounts Receivables

• Performed semi-professional accounting in the Fiscal Office and maintenance of accounts and records related to accounts receivables. Through the use of accounting principles and practices, as well as automated systems such as TMIS, FileMaker Pro 7, Oracle, Excel and CALSTARS.

• Maintained, posted, and balanced registers and ledgers.

• Prepared cash receipts, collection reports, refunds, bank deposits, process user fees.

• Maintained bookkeeping and accounting control records, reports, review and researches, and correct invalid transactions.

• Answered phones; handled the public counter, contacted program managers, field office, Commission staff, vendors, banks, control agencies and representatives of regulated industries.

• Prepared and completed tasks related to general and reimbursement invoices.

• Maintained and organized User Fee files accordingly.

• Established and maintained the accounts and records for User Fees.

• Used Transportation Management Information System (TMIS), User Fee System (USF) and Utility and Contact Information System (USC) to update and change the vendor's information, payment status and send out the vendor's User Fee Statements.

• Tracked and monitored all User Fee carriers that has payment history carriers registered at CPUC from Telco, Energy, (Electric, RTU) Railroad, Water (Pipelines, Sewer).

• Resolved issues concerning archived companies that have bad addresses and other on the spot problems by calling the regulatory contact of the registered carrier and update User Fee contacts immediately.

U. S. Department of Treasury, Chamblee, GA January 2009 - March 2010 Tax Examiner

• Reviewed and analyzed internal documents and taxpayer returns, prepare coded entries to amend and complete records, referred questionable return/documents to appropriate area, process individual or small business returns and cases that involve relationships among different accounts and/or span more than a single tax period, request and interpret taxpayer information.

• Initiated research to correct missing or inaccurate account information, inquiries to third parties, and changes to taxpayer accounts, knowledge of an extensive body of rules and regulations, IRMs, or procedures consisting of a variety of interrelated conditions either in adjusting tax returns or processing tax returns involving a wide variety of supporting schedules, income sources, filing options, and methods for reporting income, deductions, credits or other conditions. Independently review cases to determine nature and scope of issues, locate and select appropriate guidelines for resolution based on information received from taxpayer.

• Routed any suspicious returns to the Criminal Investigations Department. U. S. Department of Treasury, Chamblee, GA January 2008 - January 2009 Data Conversion- RPS

• Transcribed a wide variety of taxpayers prepared tax returns, related schedules and other documents. • Identified missing, incorrect and unrecognizable data and take appropriate course of action to resolve errors. • Demonstrated ability to perform in a production environment. Knowledgeable of the opening features of equipment to use in transcribing data.

Ajilon Finance Services, Atlanta, GA May 2006 - December 2009 Accounts Payable Specialist

• Full cycle Accounting

• Prepared invoices, expense reports and purchase orders to be entered into the system for payment. • Keyed invoices, expense reports and purchase orders for payment. Filed invoices, purchase orders and expense reports.

• Used Timberline, Excel and Oracle.

Accountemps, Atlanta, GA March 2006 - July 2008 Accounts Payables Specialist

• Performed account maintenance for clients. Registered their companies online with the Secretary of State Office in the states they were licensed to do business in.

• Set up electronic funds transfers to pay their quarterly taxes.

• Entered invoices and purchase orders for payment, verified payroll, cut manual checks.

• Used MAS90, Oracle, Excel and E-QuickBooks.

Jackson Hewitt Tax Service, Atlanta, GA November 2006 - April 2007 Tax Technician

• Prepared Federal and State income tax returns, provided customer service, processed and issued customer's refund checks and worked the rejects list. SunTrust Bank, Stockbridge, GA May 2006 - September 2006 Proof Operator

• Encoded the bank's daily receipts: customer's deposits, withdrawals, money orders for loan payments.

Education:

• Heald College San Francisco; 2012 - 2013

Medical Billing & Coding

• Contra Costa Community College, San Pablo, CA; 2012 Business Law

• Heald College Roseville; 2003 -

2006 AAS Business Administration &

Accounting

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