Administrative Assistant Human Resources

Rosa Marie Wilson

** ****** ****, *******, ** ***69

HP: 757-***-****; CP 757-***-****

Email: ******.******@*****.***

Objective

To obtain a position where my Business Administration, Accounting, Information Systems, Human Resources Management and Executive Administrative skills can be maximized

Ability Summary

Over 25 years of experience in information management, military, civilian personnel functions, and records management to include PC-III, MilPDS, and Records Information Management System (Web-RIMS). Over 12 years of experience in travel and GPC fund management. Over 6 years of experience in the DTS system.

Employment History

Program Analyst-Administrative Assistant

11/2017 – 08/2023

CACI International - Contractor

9170 Second Street, Suite 239

Naval Air Station, Norfolk, VA

Regularly responsible for a wide variety of administrative functions to include editing memorandums for executive signature for the department head to include weekly schedule, frequently interface with visitors requesting appointments and asking questions, and recording leave requests for the Engineering Department

Provide logistical support to Engineering department head to include weekly schedule, frequently interface with visitors requesting appointments and various administrative tasks, and recording leave requests for the Engineering Department

Constant use of the Defense Travel System (DTS) to prepare travel orders and process travel vouchers for various Department Heads

Administrative Assistant II

03/2016 – 11/2017

ITA International - Contractor

9170 Second Street, Suite 239

Naval Air Station, Norfolk, VA

Regularly performing a wide variety of administrative and logistical support functions for the department head to include weekly schedule, frequently interface with visitors requesting appointments and asking questions, and recording leave requests for the Engineering Department

Constant usage of the Joint Federal Travel Regulations in preparing of travel orders and vouchers for the Engineering Department Head.

Assist in preparation of reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software; establishing files and maintaining records for organizational use opens, sorts, and distributes incoming correspondence, including faxes and emails

Administrative Assistant II

02/2015 – 02/2016 Epsilon Systems - Contractor 9170 Second Street, Suite 239

Naval Air Station, Norfolk, VA

Regularly performing a wide variety of administrative and logistical support functions for the department head to include weekly schedule, coordinating with visitors/employees requesting appointments and recording leave requests for the Engineering Department

Constant usage of the Joint Federal Travel Regulations in preparing of travel orders and vouchers for the Engineering Department Head.

Assist in preparation of reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software; establishing files and maintaining records for organizational use opens, sorts, and distributes incoming correspondence, including faxes and emails

Senior Project Manager

07/2013 – 02/2015

B3H Corporation - Contractor

22 Elm Street, Suite 300

Langley AFB, VA

Support military, government civilians and contractors, for daily administrative and personnel functions for the 710 Combat Operations Squadron (COS), for approximately 114 personnel

Maintain, review and correct personnel records to include duty status, duty titles changes, change of raters, and position number changes for 710 COS military personnel

Perform information management and administrative support for the Commander and Director of Staff; monitor organizational box; forward taskers to intended recipients; and receive telephone calls ascertaining the nature of the calls

Senior Project Manager

02/2013 – 06/2013

P3I Incorporated - Contractor

22 Elm Street, Suite 300

Langley AFB, VA

Tracked and reviewed all division military performance reports, promotion recommendation forms, military feedback forms and military awards and decorations for approximately 114 personnel

Prepared DD Form 4s application packages for reenlistments and AF Form 1411s for extensions of military duty; process military pay for reserve members in the Unit Training Assembly Program System (UTAPS)

Reviewed division Defense Travel System (DTS) for military personnel travel requests; maintain, order, and record administrative office supplies and equipment for the 710 COS

Information Management Craftsman

11/2010 – 09/2013

953rd Reserve Support Squadron – Active Duty Orders

1562 Mitscher Ave, Suite 200

Norfolk, VA

Managed and processed orders for members’ travel plans in Air Force Reserves Orders Writing System (AROWS-R); ensured AF Forms 40As were correctly generated and submitted in UTAPS to ensure that reservists were paid for scheduled monthly training

Received, suspense and redistributed incoming correspondence; processed, controlled and delivered administrative communications and mail; complied with, and assisted others with, provisions of the Freedom of Information Act (FOIA) and the Privacy Act (PA)

Provided information assistance to Air Force leadership and division heads of the unit

Information Management Craftsman

10/2009 – 09/2010

953rd Reserve Support Squadron – Active Duty Orders

1562 Mitscher Ave, Suite 200

Norfolk, VA

Supervised, performed and managed information management (IM) tasks and activities; implemented policy directives and instructions for manage information through its life cycle regardless of media

Validated and updated military performance reports in the virtual Personnel Center-Guard Reserve (vPC-GR) system; maintained and reviewed records in Personnel Records Data System (PRDA) and corrected personnel records in Military Personnel Data System (MilPDS)

Monitored and assisted with posting job descriptions; filed correspondence, in-processed newly assigned military members, ensured that new hire packages were complete and processed in a timely manner; and scheduled appointments for yearly fitness assessments

Administrative Assistant

04/2008 – 08/2009

USJFCOM Joint Interoperability & Integration Division (J8) – Active Duty Orders

1562 Mitscher Ave, Suite 200

Norfolk, VA

Accessed/compiled 200+ confidential records, reports, and other personnel information

Established and developed files and maintained records for organizational use

Processed and assisted with posting job descriptions, screening and accepting applications, interviewing, scheduling appointments, in/out processing, time and attendance, prepare and track budgets, travel arrangements, itineraries, records maintenance, filing confidential documents, performance evaluations, proofreading, checking for spelling and grammar, briefing materials, reports, memorandums, statements and other documents

Assistant NCOIC, Retirement & Separation

03/2006 – 02/2008

1st Fighter Wing - Mission Support Flight – Active Duty Orders

45 Nealy Ave, Bldg. 15

Langley AFB, VA

Responsible for completing personnel actions for retiring and separating military personnel; conducted initial interviews, verified eligibility requirements, screened relocation folders, and prepared separation orders and DD Form 214s

Completed initial and final out processing requirements; conducted monthly retirement and separation briefings; prepared and distributed components of the Unit Personnel Record Group (UPRG) for final disposition

Coordinated with base agencies to produce retirement certificates, spouse and Presidential Certificates of Appreciation, and Presidential and Commander of Air Combat Command (COMACC) Letters of Appreciation

Information Management Craftsman

03/2001 – 05/2006

71st Aerial Port Squadron Reserve Unit

Traditional Reservist (TR)

760 Durand Road

Langley AFB, VA

Delivered support in the overall operation and customer-oriented functions of the orderly room for over 140 military personnel

Created and maintained files using electronic records management systems; applied file cutoff procedures, disposed of and retrieved records; served as an official mail manager and managed the mail management program

Maintained information management support through manual and automated technology to include planning, controlling programs, policies, methods and procedures concerning publications, forms, office systems, records, and administrative communications

Education and Training

Issuing Institution Location Qualification Course of Study

Strayer University VA Masters Accounting

Degree

Saint Leo University VA Bachelors Business Administration w/minor in

Degree Accounting

Ferguson High School VA High School General High School Curriculum

Diploma

Occupational Licenses & Certificates

Certification Title

Issuing Organization

Completion Date

Expiration Date

DOD-Security Clearance

DOD IAA Cyber Awareness Challenge

Department of

Defense (DOD)

Department of Defense (DOD)

01/2014

01/2016

01/2024

01/2017

Information Management Journeyman

US Air Force

04/2001

N/A

Information Management Apprentice

US Air Force

06/1992

N/A

Honors

Joint Service Achievement Medal

Joint Meritorious Unit Award

AF Outstanding Unit Award

National Defense Service Medal

Global War on Terrorism Service Medal

AF Longevity Service

Armed Forces Reserve Medal

USAF NCO PME Graduate Ribbon

AF Training Ribbon

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