Financial Management Grants Manager

CRRICULUM VITAE

Summary: I have proven experience managing large USAID portfolios, including MULU/MARPS, the Health Financing Improvement Program (HFIP), the Private Health Sector Project (PHSP), New Partnership Initiatives (NPI EXPAND), and the Empowered Communities Activity (ECA), with annual budgets ranging from $1.5 million to $5 million. My extensive background in managing grants and finances across various organizations makes me well-suited for this role, as I have served in similar capacities for the past 20 years.

I am responsible for the management and reporting of all project grants in accordance with grant management processes and contractual requirements. Additionally, I monitor and track multi-year country-level budgets and spending, as well as sub-grant administration, ensuring compliance with donor requirements.

I possess significant knowledge and experience in both local and international NGOs, particularly in financial management, grants and contracts management, sub-grants management, and adherence to USAID and DFID rules and regulations. My expertise also includes internal controls, procurement of goods and services, property management, and Ethiopian tax law.

1. Personal Information:

Date of birth: November 17, 1979, GC

Sex: Male

Marital Status: Married

Nationality: Ethiopian

2. Summary of Qualification

Institution

Qualification gained

Years Achieved

2.1 Education

St. Mary University

Master’s degree in business Admin.

2015 GC

Addis Ababa University

BA Degree in Accounting & Finance

2009 GC

Addis Ababa Commercial College

Diploma in Accounting

2003 GC

2.2 Training

Humentum Training Center

USAID Rules & Regulations: Grants & Cooperative Agreements

September 2023

Addis Ababa University

International Financial Reporting Standard (IFRS)

February 2018.

Inside NGO

USAID Financial Rules & Regulations

August 2014

MANGO, Kenya, Nairobi

Practical Financial Management for NGO

July 2012

Christian Children Fund of Canada-AA

USAID Financial Rules & Regulations

September 2010

Addis Ababa Chamber of Commerce

Performance Audit

November 2009

Solminet Information Technology-AA

Peachtree Accounting

June 2009

Phonex Information Technology-AA

QuickBooks

September 2010

Data Com Computer Training Center-AA

Basic Computer utilization

June 2002

3. Professional experience:

I have a total of Twenty (20 years) professional Work Experience in International NGO, Local NGO & Insurance Companies in Financial Management, Grants Managements and Subgrant Managements as described below.

Position held

Organization name & type of project worked

Duration

Grants Manager

The People-to-People Foundation (Project HOPE) -Empowered Communities Activity-ECA funded by USAID

June 16, 2024, to Present

Grants Coordinator

Palladium International LLC -New Partnership Initiative (NPI Expand project) funded by USAID

March 16, 2022, to June 30, 2024

Grants Manager

Abt Associates Inc-Health Financing Improvement project funded by USAID

March 12, 2020, to April 30,2022

Grants & Compliance Management

Orbis International Ethiopia

Comprehensive eye care funded by UK AID

March 13, 2019, to March 11 2020

Finance Officer, Grants & Procurement Manager,

Abt Associates Inc-Private Health Sector Project (PHSP project) funded by USAID

February 1, 2016, to March 18,2019

Grant Specialist

Population Service International (PSI)

MULU MARPS Project funded by USAID

April 28, 2014, to Jan. 31, 2016

Remittance Officer & Finance Officer

Save the children International (SCI)

Transaction and Danish Aid Projects

Dec. 20, 2010, to April 27, 2014

Project Accountant

Arat Kilo Childcare & Community Development -Strengthening Community safety net project SCSNP funded by USAID

Jan.2009-Dec.2010

Accountant

Africa Insurance Company

Oct.2003-Dec.2008

4. Main duties & Responsibilities:

4.1 Grants and Sub grants Management: I held the following roles and responsibilities while working with Save the Children, PSI, Abt Associates, Palladium, and Project HOPE.

Ensure appropriate due diligence is conducted, verifying that partners meet the minimum criteria to receive and manage donor funding.

Review subgrantees’ proposals for accuracy and consistency in budgets and narratives.

Ensure timely financial disbursements and compliance with grants financial management policies. Monitor all grant expenses and provide regular updates on grant status.

Provide grants management and financial management support to various implementing partners, including local NGOs, Private Health Facility Associations, Regional Health Bureaus, universities, and hospitals.

Conduct supportive supervision at field offices and partner locations to ensure adherence to donor policies and procedures.

Ensure that grantees comply with USAID rules and regulations, as well as host country laws.

Ensure proper documentation of proposals, agreements, modifications, reports, and other relevant grant-related documents.

Facilitate grants closeout activities to ensure all requirements are met and documentation is complete.

4.2 Financial Management: I held the following roles and responsibilities while working with Africa Insurance, Arat Kilo, Save the Children, Orbis International and Project HOPE.

Develop and implement internal control procedures to ensure all spending adheres to established guidelines.

Create clear guidelines for travel procedures, procurement, and staff advances, ensuring adherence to these protocols.

Ensure all financial transactions are posted daily and conduct monthly reconciliations to maintain accurate records.

Establish and maintain financial systems and internal controls to safeguard assets and ensure compliance with funder requirements.

Review and update the local Finance Manual to ensure it meets minimum standards, adheres to established accounting principles, and complies with donor-specific requirements.

Conduct monthly reconciliations with the Grants team to ensure accuracy and currency of grants and finance records.

Ensure proper deduction and timely payment of all tax obligations (Payroll Tax, WHT, TOT Stamp Duty) to local government offices, including VAT refunds for USAID projects.

Maintain accurate accounting for all transactions, ensuring financial systems comply with established procedures and controls.

Oversee bank accounts and manage money transfers between head offices, country offices, field offices, and partner offices.

Prepare and submit timely and accurate financial reports to grantors, demonstrating accountability and transparency.

4.3 Budget Management: I held the following roles and responsibilities while working with PSI, SCI, Abt Associates, Palladium, and Project HOPE.

Prepare partners’ budget and ensure the reasonableness and accuracy of the proposed budgets.

Conduct cost reasonability analysis and ensure the budget is realistic and as per the organization manuals and procedures.

Prepare a budget tracker and conduct a Budget vs. Actual (BVA) analysis to provide insights into management decision-making.

Prepare budget modifications and revisions based on BVA analysis to ensure alignment with project needs.

Organize monthly meetings with the program team to discuss partner budget utilization status and address any concerns.

Ensure that all prepared budgets align with proposals developed by the technical team

Prepare and present regular budget variance reports and financial performance updates to senior management.

4.4 Procurement & Admin Function: I held the following roles and responsibilities while working with Save the children, Abt Associates and Arat Kilo.

Coordinate annual procurement plan and update quarterly in consultation with budget holders and Finance & Admin directors.

Implement annual procurement plan and provide expert advice on all aspects of costing and pricing.

Prepare appropriate contracts for suppliers and consultants and any documentation related to contracts and agreements.

Conduct semi-annual market survey for regular goods/service procured by the project.

Ensure that purchases are made in the best interest of Abt considering best value for money.

Maintain staff profile and other contractual agreements and update regularly when the period elapsed.

Maintain the fixed asset register and facilitate an annual physical count at the end of the year.

4. 5 Donor compliance and Audit: I held the following roles and responsibilities while working with Save the Children, PSI, Abt Associates, Palladium, and Orbis International and Project HOPE.

Coordinate internal and external project/grant audits, ensuring accurate preparation and submission of financial reports to funders.

Conduct Partner Due diligence assessment and identify area of risk and record in the Organizations Risk Register.

Ensure compliance with donor rules and regulations through regular reviews and close monitoring.

Prepare a Compliance checklist and verify that all expenditure is in line with the Organization Compliance requirements.

Facilitate annual audit and ensure auditors’ opinion properly addressed as per the management letter.

4.6 Reporting: I held the following roles and responsibilities while working with Arat Kilo CCCD, Save the Children, Abt Associates and Palladium.

•Prepare monthly financial reports for management, donors, and civil society organizations as required.

•Ensure timely delivery of quality donor financial reports that meet internal and external deadlines.

•Review partner financial reports and verify that expenditure aligns with agreements and comply with donor rules and regulations.

•Prepare financial reports for senior leadership teams to support joint decisions on cash advances.

•Review partner VAT claim documents and coordinate with USAID for reimbursement to partners.

•Prepare donor financial statements and quarterly budget requests.

•Ensure accurate and timely monthly, quarterly, and year-end closing processes.

4.7 Capacity Building: I held the following roles and responsibilities while working with PSI, Abt Associates, Palladium, and Project HOPE.

• Assess partners' organizational capacity to identify areas of weakness and develop a comprehensive plan to address identified gaps.

• Facilitate training sessions for both finance and non-finance staff at partner organizations.

• Perform regular monitoring visits to provide on-the-job mentoring and coaching.

• Conduct virtual orientation sessions and provide guidance and feedback based on findings from partners' financial reports.

• Assist partners in developing standard budget templates and provide training on using Excel, including links, formulas, and sheet protection techniques.

4.8 Documentation

Regularly backup files using hard disk and also save files in cloud storage

Ensure that all financial documents and reports are filled out in a systematic and orderly manner.

Ensure that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.

Maintain all grants documents both in hard copy & soft copy.

Organizing grants management files and uploaded on common SharePoint.

5. Personal Skills:

Ability to work in close collaboration with team members in different time zones.

Excellent problem solving, Negotiation, and Communication skills.

Good time management ability to work under strict deadlines and pressure.

Excellent record keeping and documentation skills.

Proficient in the Microsoft Application, MS Excel, Ms Word, Ms Power point, Ms Access etc

6. Major Achievements:

Develop Standard Financial Management system for 8 Private Health Facilities Association (Partners of Abt Associates)

Successfully finalizing Grants close out process of 8 Local Implementing Partners working with save the children International on TransAction Program.

7. Languages:

Speak Read Write Understand

English V.good Excellent Excellent Excellent

Amharic Excellent Excellent Excellent Excellent

8. Reference:

1.Nasir Ali Hassen (Country Team Lead, Palladium International)

Tel: 0911- 73 51 58; email: ***.*******@*****.***

2.Dariye Negash (Finance & Operation Director, Abt Associates Inc-HFIP)

Tel : 091*-**-**-** ; Email : *************@************.***

3.Kibrom Abiu (Finance & Admin Director: (Project Hope)

Tel : 091*-**-**-** ; Email : *********@*****.***

Contact this candidate