Document Controller Management System

JUDY MAE ABCEDE GASANG

DOCUMENT CONTROLLER cum SECRETARY

**********@*****.*** 974-********

Ras Al Qirma Street, Al Khor Qatar January 21, 1994 Married QID No. 294********

Visa Company Sponsorship Filipino

About 9 years of overall working experience as a Document Controller with several innovative ways to secure organized critical documents. Proficient in coordination and maintaining records. Handles various software, with a demonstrated track record of optimizing processes and guiding team members in document workflows.

Education

Bachelor of Science in Biology,

University of Southeastern Philippines, Davao City, Philippines 2012 – 2016

Skills

PIMS-Project Information

Knowledge on ISO 9001

Microsofts & Google Drive

Overall Documentation & Data Management

Management System

Extremely Organized

SAP ERP & Microsoft Dynamics, Tally,

Accpac and Syncwise Accounting Systems

Professional Experience

Document Controller / QA Assistant, Samsung C& T, Ras Laffan Qatar Client : Qatar Energy (EPC-2 LNG Expansion Project ) 04/2023 – present

Ras Laffan, Qatar

•Operate and manage project documentation using PMIS Electronic Document Management System and EDMS ensure seamless data integrity.

•Facilitate the flow of project documentation between subcontractors and the client, adhering to approved plans and procedures throughout all project phases.

•Develop and maintain an organized filling system for efficient archiving and retrieval, optimizing document accessibility.

•Ensure compliance of documentation procedures with client requirements and continuous tracking and monitoring.

•Raises material request such as office supplies, site materials and other equipment used during site inspection. Ensure that adequate supplies are on hand.

•Prepare daily updates on RFI status, oversee errors and renaming and archiving of scanned files to maintain documentation accuracy.

•Control and manage the flow of documents, perform technical editing, advance-level word processing, and electronic files formatting prior to transmittal to the client, such as (WPS, MAR, PQP, ITP, FRB, MRB and more ensuring t adhere to company standards.

•Provide document management by generating reports and tracking document revisions, contributing to improved efficiency.

•Maintain excel logs and track internal and external deliverables and correspondence of project documents.

•Manage incoming and outgoing documents distribution to respective parties for further action, review and approvals.

•Track pending and outstanding action items and follow up from time to time when action or response is required.

•Assist in preparation of reports and status updates as required.

•Prepare Material Requisition List and submit reports to top Management.

•Assist in Training requirements of all staffs and scheduling trainings as per required.

Document Controller / Accounts Assistant,

Arab Qatari Company for Dairy Production

•Managing overall Document Compliance Documentation (e.g. Proof of Delivery, Receipt, invoice and sign-off).

03/2022 – 04/2023

Industrial Area,

Doha Qatar

•Managing Document Tracking of all payments and expenditures, including petty cash, purchase orders, invoices, etc.

•Processing Finance documents such as LC applications, Performance Bonds, Tender Bonds and other Bank Letters as required.

•Prepares transmittal documents for all outgoing documents for Head office signature and approvals.

•Maintain vendor files and enter data entries and upload invoices into the system.

•Assist with month end closing inventory manual counting and prepares reports.

•Building and maintaining document indexing systems and proper archive storage.

•Prepare corporate letters, emails, memos and other bank forms.

•Reviewing Contracts for renewal and other Business agreements from suppliers & customers.

•Communicate with suppliers and follow-ups.

•Collating various suppliers invoices into spreadsheets with payment tracking and updated dates.

•Organize and coordinate meetings for internal and external events.

•Manage the process around documentation within the organization and maintain confidentiality around sensitive documentation. Document Controller / Secretary,

Al Sraiya Trading & Contracting Company

•Greet and welcome visitors, answering phone calls and responding to emails.

12/2019 – 03/2022

Muntaza,

Doha Qatar

•Accountable for incoming and outgoing documents, invoices, cheques, etc

•Prepare cover letters and memos for the management approval and signatories

•Organize and coordinate meetings, conferences via online and prepares minutes of the meetings MOM.

•Prepares travel arrangements and request ticket bookings.

•Maintain schedules and calendars meetings, organize internal and external events.

•Provide administrative and other clerical works.

•Manage the process around documentation within the organization and maintain confidentiality around sensitive documentation.

•Building and maintaining document indexing systems and proper archive storage.

•Managing all hard copies and making sure all files are scanned and easy access with proper labeling and indexing .

•Maintaining all Finance documents are scanned and uploaded in the system for the access of everyone. Making sure all documents can be easily pull-out when times needed especially during AUDIT and montly closing.

•Provide administrative tasks, ordering office materials, and other clerical works.

•Prepares reimbursement of petty cash and reports for monthly payment of credit card usage.

Administrative Assistant & Secretary,

Avanzcare WLL- West Bay Doha, Qatar

05/2019 – 11/2019

West Bay Doha,

Qatar

•Screens phone calls & directs to appropriate party.

•Greet and welcome guests & visitors.

•Provide general Administrative & clerical support.

•Making travel arrangements, booking flights, hotels, and restaurant reservations.

•Submit and reconciles expense reports.

•Making transmittals, company letters & internal memos.

•Prepares request for local purchases.

•Creating LPO entry requests in SAP ERP for non-inventory items. Quality Assurance Officer & Document Controller,

Avanzcare WLL- West Bay Doha, Qatar

08/2018 – 05/2019

West Bay Doha,

Qatar

•Knowledge in handling ISO, GDP,SOP standards.

•Document Internal Audits & other quality assurance activities.

•Consults bottler management to resolve quality distribution & efficiency problems at warehouse & market areas as required.

•Functions as an information source to the company departments when special and critical quality issues occur.

•Investigate customer complaints and non-conformance issues.

•Develop, recommend and monitor corrective and preventive actions

& Prepare reports to communicate outcomes of quality activities

•Identify training needs and organize training interventions to meet quality standards

•Coordinate and support on-site audits conducted by external providers.

•Evaluate audit findings and implement appropriatecorrective actions.

•Monitor risk management activities & Quality Management Systems.

•Assure ongoing compliance with quality and industry regulatory requirements.

•Conducts inventory and monthly reports for warehouse stocks items. Quality Assurance Officer & Document Controller,

Earthgrain Inc-Goldilocks Bakeshop-Philippines

•Knowledge in handling GxP/ GMP, SOP and HACCP standards. 04/2016 – 04/2018

Davao, Philippines

•Analyzed manufacturing processes and evaluate individual products for quality monitoring.

•Perform monitoring and inspection for incoming raw materials.

•Perform documentations and physico-chemical analysis.

•Conduct trouble shooting for in-line production.

•Audit formulation and conduct experiment on new products.

•Prepared Quality Assurance & Audit reports.

•Investigate Quality issues & Customers complaints. Conducts Micro Test for Food, Water and Air samples analysis.

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