HR admin, onboarding coordinator

Maira Nunez

*********@*****.***

Cell: 281-***-****

Detail-oriented and bilingual Onboarding Coordinator with extensive experience managing the onboarding process across the HEPSA region (Houston, El Paso, San Antonio). Skilled in coordinating background checks, drug screenings, and compliance verifications while providing clear, consistent communication to candidates in both English and Spanish. Proven ability to adapt to evolving policies, support quality assurance audits, and represent the company at job fairs. Highly organized, with a track record of successfully supporting supervisors and ensuring a seamless onboarding experience for new hires.

Onboarding Coordinator – HEPSA Region (Houston, El Paso, San Antonio)

Southwest Key Programs — Houston, TX 7/21 – 2/25

Preemployment Specialist

Managed end-to-end onboarding process for new hires in the Houston, El Paso, and San Antonio regions, ensuring timely and efficient processing of background checks, drug screenings, TB test results, education verifications, Motor Vehicle Reports (MVR), PSA checks, and reference checks.

Communicated onboarding requirements effectively in both English and Spanish, addressing inquiries and guiding candidates through each step of the process.

Adapted quickly to frequent changes in onboarding policies and procedures, maintaining compliance and ensuring a smooth experience for new hires.

Supported supervisor with quality assurance audits, reporting, training of temporary employees, and responding to various ad-hoc requests in their absence.

Represented the company at job fairs in Houston and El Paso, initiating the onboarding process for candidates and assisting with candidate screening.

Rescinded offers for candidates who did not meet specified criteria or failed to respond to onboarding communications in a timely manner.

Provided detailed weekly updates to hiring programs on the status of each candidate’s onboarding progress, ensuring seamless communication and tracking.

Maintained consistent follow-up with candidates and programs to ensure all onboarding requirements were completed prior to start date.

Administrative Assistant

Southwest Key Programs — Houston, TX 7/18 – 7/21

Managed the onboarding process for new hires, ensuring timely and efficient completion for one program, while maintaining high levels of accuracy and organization.

Facilitated job hiring events by providing essential materials such as equipment, onboarding packets, and guiding candidates through the process.

Organized and updated employee files to comply with HR, Licensing, and ORR policies, ensuring accurate records and adherence to evolving requirements.

Delivered exceptional customer service by addressing employee inquiries and providing ongoing support.

Coordinated staff meetings by preparing agendas, attendance sheets, and distributing necessary documents for each session.

Collaborated with supervisors on employee timekeeping in Kronos, tracking missed punches, overtime reports, and payroll sign-outs to ensure accurate payroll processing.

Maintained confidentiality of sensitive employee information, upholding privacy and security standards.

Monitored and tracked computer equipment inventory, ensuring accurate records of assets.

Led the transition from paper-based files to an electronic system, training staff and providing guidance on new processes.

Created and processed promotion and demotion paperwork in a timely manner, ensuring proper documentation and compliance.

Maintained multiple departmental spreadsheets, ensuring data accuracy and organization across various functions.

Managed the closure of terminated employee files and coordinated their shipment to headquarters for proper record-keeping.

Facilitated the secure transfer of employee files between programs to ensure smooth transitions and continuity.

Answered phone calls and efficiently redirected inquiries to appropriate departments as necessary.

Provided support to other departments by supervising and escorting children to and from classes and assisting with additional tasks during short staffing.

Distributed orders and packages to respective departments, ensuring accurate tracking of invoices and packing slips in Ariett transactions.

Conducted COVID-19 screenings for employees entering the building, ensuring compliance with safety protocols and maintaining a safe work environment.

Education

BACHELOR OF ARTS I INTERDISCIPLINARY STUDIES I JUNE 2017 I HOUSTON BAPTIST UNIVESITY

Languages Spoken

English and Spanish

Skills and Additional Notes

A competent and results-driven professional with a strong record of achievement with practical experience that ensures streamlined operations.

Strong ability to communicate and work as a team player.

Work with many systems: Sterling Talent Solutions, ICIMS, Excel, Word, and OneDrive

*References provided upon request

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