Property Accountant, Financial Cost Accountant, Budget Analyst

Spencer Resume Page *

MICHAELA SPENCER

Hope Mills, NC 28348 § ********.*******@*****.*** § 910-***-**** OBJECTIVE

To obtain a position, in which I can display my ability to serve with techniques and methods learned through previous educational experiences and current career experiences. PROFESSIONAL HISTORY

A focused leader who is an energetic self-starter with exceptional interpersonal skills. Extensive experience as a team player and leader maintaining and implementing accounting process techniques to maintain accurate financial data and capable of reconciling and troubleshooting inaccurate accounting transactions. Over 20 years’ experience in Budget and Financial Cost Accountant. Self-motivated, eager and willing to learn the business. Speaks Czech and German; MS Office: Publisher, Outlook, Access, Project, Word, Excel, PowerPoint.

PROFESSIONAL EXPERIENCE

Property Accountant – Greystar January 2024 – February 2024 Phoenix, AZ

40 hours weekly

• Compile and analyze financial information in preparation for entry into various financial statements and accounting reports, and makes appropriate journal entries for recording in the general ledger by checking calculations, reviewing basis for figures, and balancing and reconciling figures. Review P&L to analyze that all recurring invoices are received and paid.

• Maintain and coordinate accounting control procedures by analyzing revenue and expenditure trends and recommending appropriate budget levels to ensure expenditure control.

• Review budget, revenue, expense, payroll entries, invoices, and other accounting documents and researches and resolves discrepancies as necessary

• Perform bank reconciliations and wire transfers for deposit, makes mortgage payments and distributions, and ensures accuracy.

• Analyze and review accounting and financial resources for property acquisitions, dispositions, and closings and budgets and expenditures for local, state, federal, private funding, contracts, grants, and other corporate financial and accounting transactions.

• Act as liaison to internal and external auditors by explaining journal entries and financial transactions, provide research data and information as requested, and answer questions necessary to complete the audit in a timely manner.

• Communicate with on-site and other property managers to assist in completing pre-close and close activities, answer questions, provide support, and ensure timely completion of accounting processes for on-time client and Company reporting.

• Complete various financial, accounting, administrative, and other reports and analysis, and perform other duties as assigned or as necessary.

Property Accountant April 2021 – December 2023

Fayetteville, NC

40 hours weekly

• Responsible for all phases of accounting for over 1,764 residential units

• Reconcile daily bank transactions including operating account and trust account for 17 apartment properties

• Reconcile monthly 32 trust accounts and record tenants move ins and move outs for 2,989 units according FDIC regulations

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• Prepare bank and balance sheet reconciliations and financial statements monthly, enter journal entries related to accrual-based GAAP accounting, prepare and assemble financial reports for monthly operating reports.

• Ensures accuracy of all detailed records of fix assets and generated all ledgers fixed asset entries and analyzes accounts and transactions

• Assist with preparation of annual reports and compiling audit documentation

• Implement and document procedures necessary to maintain and improve internal controls

• Calculate monthly management fees and asset management fees

• Review and correct property vendor invoices into the A/P system including approving, entry and payment of invoices

• Assist Controller in the coordination of the quarterly and annual audit process; annual budget process, monthly reforecast and year-end process. Review and analyze electronic running reports, progress reports, and fund control balances.

• Create and book property accruals and journal entries, and assist with year-end audit

• Working with my teams on identifying and addressing specific accounting and internal control issues

• Preparing and entering journal entries and preparing and analyzing monthly financial statements

• Assist on all accounting, budgeting, reporting, collections and accounting system matters

• Preparing and delivering the monthly financial reporting package for each property and forecast for investors

• May perform other accounting, reporting, and record keeping functions as assigned

• Meeting Accounting Department calendar deadlines Self-Employed - Finance and Accounting May 2004 – March 2021 Fayetteville, NC

40 hours weekly

• Lead, managed and developed team member performance and motivation by providing coaching, training, regular feedback and supporting development

• Looked for opportunities to improve processes to create efficiencies and control improvements within own area of work

• Ensured effective working capital management to further improve the cash flow management and forecasting processes

• Worked closely with management on major capital projects providing key financial support in negotiations, cost control, reporting and scheduling

• Assisted with the preparation of audit work papers, providing documentation and explanations as outlined in procedures

• Worked closely with the Finance Manager to ensure Annual Audit is managed within agreed deadlines

• Worked with finance management to ensure improvements in internal processes, procedures and controls and in particular balance sheet reconciliations

• Performed accounting and auditing principles, A/P, A/R, payroll, general ledger postings, invoicing, taxation issues, and regulatory compliance guidelines.

• Developed and delivered monthly, quarterly, and annual Profit and Loss statements and Balance Sheets for management within strict deadlines.

• Analyzed cost control, providing timely and frequent financial information that supports corporate goals and objectives.

• Identified and implemented improvements to streamline processes and increase efficiency and productivity. Director of Finance and Accounting April 2020 – November 2020 Fayetteville, NC

40 hours weekly

• Performed duties tracking, analyzing, and reporting financial activities that include: recording and reporting obligations and expenditures of appropriated funds; monthly reconciliation; year-end close out; and evaluating the effectiveness of internal accounting controls and systems.

• Developed financial models for projects and acquisitions, analyzed performance and consider risks.

• Provided overall direction resources including planning, programming, budgeting, and accounting. Develops and approves a comprehensive Center plan for budget control and effective utilization of resources. Interpret federal legislation, standards, and regulations pertaining to accounting and financial management. Spencer Resume Page 3

• Evaluated accounting operations, policies, procedures, and systems for compliance with standards and internal controls. Design, implement, and assess internal control processes and systems.

• Performed a variety of tasks to support budget formulation involving review and preparation of annual funding for one or more future budget years for stable organizations, activities, and/or accounts.

• Reviewed organizational historical data and/or matches funding requests or projected costs of selected line items with past records. Learn and applies methods for determining appropriate appropriation account, and object class.

• Performed basic tasks involving budget execution. Compiles resource data from various financial management reports. Follows specific directions of higher-grade specialist/supervisor, determines method of financial management to be used to track funds.

• Performed a variety of routine tasking in the cost analysis field designed to advance analytical, judgment, procedural and technical skills. Assist in extracting and organizing data, and in conducting basic statistical and quantitative analyses.

• Performed a variety of tasks in support of budget and cost analysis studies and projects to develop analytical, judgment, procedural and technical skills. Compiles pertinent factual financial and operational data from records, historical files. Uses automated financial management databases and systems and their products.

• Performed various functions on a personal computer, i.e. various types of software such as Word, Excel, PowerPoint, etc., used various types of word processing software to create, revise, move, edit, retrieve, and copy various correspondence/documents and maintained files. I used database spreadsheet software to enter, revise, extract, sort or calculate data for various types of reports; used graphic software to provide briefing charts. Financial Aid Technician May 2018 – November 2018

Fayetteville, NC

35 hours weekly

• Performed initial intake and technical review of financial aid applications according to technical specifications in assigned caseload. Performed scanning and linked of all requested documents into the document imaging system. Troubleshoot software and hardware problems. Updated appropriate Banner screens related to intake review process.

• Requested information and documents as determined by the intake review of financial aid applications. Provided technical information and assistance to students, prospective students, and the public regarding highly complex financial aid programs, policies and procedures over the phone and/or at the front counter.

• Assisted applicants in completing the various complex and technical forms (both paper and online) required for student financial aid. Prepared documents certifying financial aid eligibility of students for outside agencies. Provide analysis, validation, processing and correction of financial transactions and issues involving the full range of financial management services and accounting functions.

• Reconciled various reports to ensure accuracy of system; resolved discrepancies. Generated various tracking, award and denial letters for students and prospective students. Prepared letters for mailing by determining appropriate enclosures to include with each letter.

• Performed data entry to convert award notifications. Participated in professional development activities and attends training workshops. Reconciled various reports to ensure accuracy of system; resolved discrepancies. Generated various tracking, award and denial letters for students and prospective students. Prepared letters for mailing by determining appropriate enclosures to include with each letter.

• Used complete understanding of interrelated systems and processes across multiple functional areas and their interoperability to ensure the validity and accuracy of all disbursements, collections, and adjustments related to financial records.

Financial Cost Accountant April 2006 – December 2011 Spedition Zizmann GmbH & Co. KG – Heidelberg, Germany 40 hours weekly

• Contacted employees of federal agencies to obtain, clarify, or provide information on pay issues, answer procedural questions, secure necessary pay documentation, and explain pay entitlements Searched files and records, verified and maintained records of transactions and accuracy of monthly payments to 120 employees.

• Coordinate schedules of visits, and notify organization vie phone and e-mail. Adjusted payroll records based on a standardized set of payroll rules, regulations, laws, procedures, and operations that govern pay entitlements.

• Reviewed and ensured accuracy of output files, computerized listings, and financial records. Reviewed accounting errors to determine rejections and then initiated corrective actions. Corrected input errors within an automated system and ensured the integrity of financial data.

• Authored, calculated, and entered financial data for all accounts payable/receivable for a corporation with transactions in excess of $65,000/daily. Oversaw $25 million budget related to logistical support and heavy vehicle Spencer Resume Page 4

maintenance; served as the lead associate accountant for end of year stock inventory, automation equipment, and heavy wheeled equipment.

• Organized, arranged, and processed the German value tax for all applicable accounts; maintained sub-accounts and prepared comprehensive reports around future cost analysis based upon sub-accounts performance.

• Reviewed monthly credit card statements and bank statements for accuracy to ensure regulatory and legal requirements. Prepared monthly closing and end of year balances including financial reports.

• Researched discrepancies between on-hand balances and on-hand inventory for over 4,000 entries. Provided inventory reports to management and processed adjustments to inventory. Supervised and verified inventory counts; paid invoices that saved employer approximately $20,000 in discounts. Filed tax returns with European distributors resulting in $50,000 savings.

• Screened all staff products prepared for CEO’s signature for clarity, completeness of reply, and grammatical and procedural accuracy.

EDUCATION

Fayetteville State University – MBA Project Management Specialization, 4.0 GPA (01/2019-11/2020), Beta Gamma Sigma-Business Honor Society

Campbell University, B.S. Applied Science in Business Administration, 3.8 GPA Magna Cum Laude (10/2014- 02/2016)

Julius-Springer School Germany, B.S. Accounting, 3.7 GPA (08/1993-06/1997) PROFESSIONAL REFERENCE AVAILABLE UPON REQUEST

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