EA, LAP, Lit Project Manager, Practice Admin, Biller & Word Processor

Cadia Dilone

*** ****** ******, ***** **, New York, NY 10034

M: 347-***-**** E: *****.******@*****.***

Interim In-Office Temp & Permanent Assistants Group (New York, NY) August 2021 to Present Executive Assistant, Litigation Project Manager, Practice Administrator, Billing Coordinator & Evening Word Processor (On-site & Remote IT Support) Ensure Bosses get to where they need to go on time and ready with all the necessary Word Processing papers, travel, and contact info to do their best for their clients. Handle documents and bills from inception by managing busy desks with a work prioritizing Daily To-Do and Caseload & Billing Status Tracker for event reminders.

I work on-site contract positions while also managing a direct-firm hire temp group created during Covid to help lawfirms and coordinate return-to-work coaching.

Proactive gatekeeper with detail oriented and result-driven 24/7 mentality capable of executing a variety of secretarial duties of a confidential nature.

Support multiple attorneys and serve as first point of contact/representative for clients; monitor phones/emails to take work initiative, print, or team route.

Word Processor: Create, transcribe, edit and proofread documents, memos and reports for content, grammar, spelling, and format. Package submissions packages.

Organize and attend Board Meetings or Business Development / Marketing Pitches to take Minutes notes and create actionable follow-up plans.

Heavy domestic & international travel, itineraries, passport & visas, hotel, last-minute & contingency plans. Available to travel with Bosses and work OT.

Serve as Executive & Personal Assistant providing on-site support to Managing Partners, CEOs, Presidents, Department Chairs, and other high-profile executives in the Financial Services, Corporate Law, Sports, Entertainment, Patent & Trademark, Real Estate, Insurance, Pharma, Labor Law, Litigation, and White-Collar.

Foley & Lardner LLP - New York, NY

Executive Assistant & Billing Coordinator to 3 Department Chairs IP Head John Lanza, Labor Chair Larry Perlman, Construction Litigation Partner Todd Norbitz, and Corporate Associate.

Benesch Friedlander Coplan & Aronoff LLP - New York, NY Executive Assistant and Litigation Project Manager & Billing Coordinator to Managing Partner Seasoned Proactive Gatekeeper for NY Litigation Managing Partner providing General, Civil and Commercial Litigation sand office caseload tracking.

Dentons US LLP - New York, NY

Senior Legal Executive Assistant & Billing Coordinator to Managing Partner, German Corporate Desk and Capital Markets Head

Executive Assistant, Legal Practice Assistant & Litigation Project Manager Support: Manage cases from inception and ensure time management billed. Handle Conflicts Checks, Engagement Letters, and Case Management for Managing Partners and Department Chairs. Review cases to create a Chron Case Index. War Room trial support and legal documents prep: Civil e-Coversheet, upload exhibits, Complaints, Answers or Motions, Written Discovery and Document Production, Subpoenas, Depositions and Witness Arrangements, Motion for Summary Judgment, JAMS Mediation or Trial Prep with online research and Court Docket printouts for Work Group Index and binders, Jury Selection Q&A, Post-Verdict, Judgment Award Processing, and delivery of awards. Process Server.

Family & Immigration: Probate Court, Child Trusts, Taxes, and Charitable Trusts. Not-For-Profit / Pro Bono housing, Social Security/SSI, Criminal, and Burial. Family Visa Petitions, USDOL LCAs or USCIS Professional E/H/J/L Visas, and Status Adjustment to greencards. Bilingual Translations: Spanish, French, Italian.

Bankruptcy: Assist Tax, Real Estate and Litigation Groups handling Chapter 9, 11,13 and 15; meet with clients to gather Intake Questionnaire data and gather the Document Checklist items sometimes liaising with lenders/vendors for Account Statements to prepare Index List for attorneys’ review, advise about pre and post-filing required course certificates and provide sites. Draft PACER e-filings, monitor progress and coordinate prep for 341 Meeting of Creditors in-person or Zoom.

Manage a Personal Financial Coaching Program to realize a business or special life event dream with discretion and personalized expense management; resourceful.

Troutman Pepper Hamilton Sanders LLP (New York, NY) October 2011 to August 2021 Corporate Executive Assistant / Senior Legal Practice Assistant & Billing Coordinator to Corporate & Financial Services Managing Partner James Rosener I was hired by Pepper Hamilton (2011-2020) to come with Boss from Day Pitney (2006-2011) and continue as same after Troutman merger (2020-2021)

Proactive gatekeeper Assistant to Managing Partner; monitor complex calendars/emails/travel/deal binders; Marketing/BD pitches, and caseload deal references.

James Rosener is also Chairman of the American Battle Monuments Foundation and President of the European American Chamber of Commerce (EACC-NY)

Provided post-merger new document/billing softwares upgrade onboarding to Pepper attorneys to stay on at lawfirm 2020-2021 as Billing Coordinator and Attorney Integration Liaison and help with employee retention and Covid-comatose Pepper accounts collections. Update InterActions Contacts records to aid collections.

Assistant to the Firm’s eDiscovery Director and Life Sciences Group involved in general litigation, Covid vaccines, Eli Lilly diet and health, and big-pharma rep.

Board Meetings, Townhalls, and VIP Meet & Greet with participants in different time zones, composed agendas and BD/seminar/litigation/investors PowerPoint presentations, prep meeting handouts, gathered data for investments and pitch binders, and conducted post-event follow-ups. World News Reporter Interviews.

Participated in Pepper’s OT Evening Word Processing Rotation available to attorneys in NYC and other branches. Documents, Timesheets, Payroll, Accounting.

LEFT: Merger restructuring duplicative positions trim led to my opting to work remotely to care for Covid-ailing child and form Temp In-Office Support Group for Assistants to go work onsite coordinating work with Remote Staff and encourage return-to-work to help lawfirms stay in business and retain valued Staff.

Day Pitney LLP (New York, NY) May 2006 to October 2011 Legal Executive Administrative Assistant & Billing Coordinator to Corporate & Financial Services Managing Partner & Real Estate Head

Full-time NYC Assistant to NJ-based MP Ronald Janis, Real Estate Head Frank Cerza, Of Counsel Dan Farrell, and Labor Associate Alberto Barrueco

Hired as Floater to Deutsche Bank Litigator Frank Lawatsch and quickly chosen permanent for new high-profile Real Estate Partner, then chosen by MP.

Managed day-to-day office support including edits and redlining of agreements, M&As, joint ventures, SEC compliance, financial services regulation, promissory notes, business plans, restructuring, retail and private companies’ negotiations, real estate and commercial transactions including closings.

Hughes Hubbard & Reed LLP (New York, NY) November 2004 to April 2006 Legal Administrative Assistant & Billing Coordinator to Patent & Trademark Chair

Assistant to Co-Chair of IP Department & Chair of the Trademark Group Perla Kuhn, an Of Counsel, 2 Associates and 4 Paralegals.

Heavy workload prioritization with Paralegals. Managed fast-paced desk requiring heavy phone and correspondence involving daily dictation tapes for protection and enforcement of U.S. and International trademarks, trade dress, copyrights and designs, internet issues, trademark litigation, and personal brand names.

Transcribed tapes on response letters, packaged submissions, conducted online trademark search requests; printed TARR reports and file histories; gathered research to reply to Office Actions. Assisted with speech arrangements, presentations, and updates of INTA Parallel Import Committee of which Ms. Kuhn is Co-Chair

ACCOMPLISHMENTS:

Drake School of Business (College Degree / Associate Degree in Legal/Medical/Business Administration & Corporate Accounting (New York, NY)

Proficient Executive Assistant with 20 years of experience supporting C-suite executives, skilled in project management, calendar coordination. High level of integrity, confidentiality and professionalism. An enthusiastic, helpful team player who is result-driven, detail-oriented, and able to work anywhere with anyone.

Microsoft Office Suite, Word 365, Windows 10, OneDrive (Outlook, Excel, Word, PowerPoint), GoogleDocs, DocuSign, NetDocs, HotDocs, iManage and FileSite, Chrome River, Concur, Zoom/Teams/WebEx, online research and government agencies filing plus case updates and tracking (USCIS, USPTO, PACER, NYSCEF); client contact.

Type 75 wpm. 20 years of Corporate, Financial Services, Litigation Project Manager, Bankruptcy, Tax, Real Estate, Labor Law, Family Law, Entertainment and IP Litigation.

Self-starter with strong organizational and communication skills. Multi-lingual: Fluent English and Native Spanish speaker, intermediate French and Italian.

HR Assistant for Attorney Integration Liaison, New Hire Staff Mentor, Secretarial Team Lead, Billing Coordinator and Interim Assistant to new Partner hires, Summer Associates, Visiting Attorneys, dignitaries and UHNW Clients needing personalized white-glove support/orientation for smooth visit or firm onboarding.

Cadia Dilone Additional Details of Some Top AmLaw Contract Positions 2021-2025 Page 2

Foley & Lardner LLP (New York, NY)

Executive Assistant & Billing Coordinator to 3 Department Chairs Interim In-Office Contract Position

Provided in-office support to IP Chair John Lanza, Labor Chair Larry Perlman, Construction Litigation Senior Partner Todd Norbitz, and Corporate Associate

Recruited by former Akin Gump HR Supervisor (now here) to proactively monitor Team’s phones/emails/calendars to alert Group of deadlines, print emails and attachments for review, point out items that require review/signing, flag status request inquiries, draft letters in Word 365 and save in NetDocs creation/iManage storage system to keep group on track so that nothing falls through the cracks on our watch. Filing and Status Reports to clients.

Initially remote support of the IP Chair located in Boston and Labor Chair in Florida and assisted with their relocation to NYC and smooth work integration.

Handled daily monitoring of hectic IP Docket and assisted IP Paralegals by drafting USPTO applications, sent forms to clients or inventors for signatures via DocuSign, and coordinating attorney application review and signature for timely filings. Coordinate filings and caseload deadline reminders with 6 Paralegals. Ability to pull documents, package documents, and work within Anaqua IP application prep and filing platform.

Client contact for application info or prosecution defense, replied to status inquiries, and sent original IP certificates to clients.

Prepared letters, agreements, and legal documents relating to litigation, pro bono immigration, real estate, insurance, and Family Court matters.

Monitored sensitive calendars, confidential emails, provided executive support using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), live or video conferences, Google Workspace, organization skills, and Concur travel and expenses, attention to detail, internal/external communications skills, critical thinking problem-solving, handling sensitive information and workload prioritization to stay on top of deadlines. Arranged special events and Meet & Greets for elite clients or Firmwide Visiting Attorneys, gifts and charitable contributions, vendor invoice payments and Chrome River expense reports.

Benesch Friedlander Coplan & Aronoff LLP (New York, NY) Executive Assistant and Litigation Project Manager & Billing Coordinator to Managing Partner Interim In-Office Contract Position

Skilled multi-tasker hired to handle diverse office coordination and management tasks required to run a whole newly formed small satellite office on Wall Street. Recommended by Pepper Managing Partner and hired to organize branch with NYC Litigators and set them to work via remote with Assistants from other branches. Proactive gatekeeper for NY Litigation Managing Partner providing general Litigation Assistant support, and office caseload progress tracking.

As sole-office-staff, I served as New York Office Coordinator reporting directly to Cleveland Headquarter HR Manager. Responsible for ensuring smooth running of the office by providing day-to-day secretarial assistance, organizing office events, ordering office supplies, managing corporate credit cards and paying vendor invoices, liaising with building management for visiting attorneys, supply deliveries, and clients use of facility. Calendar depositions and hearings. Daily office cleaning arrangements; employee Covid tests and visitor health-screenings, fire and safety monitor.

Handled legal document prep, Court cases monitoring and developments support, e-filings for State and Federal, NYSCEF transcripts and pleadings printing, meetings, trial hearing prep, meetings and travel logistics, Federal Court Litigation, Docket and Calendar, Depositions and Affidavits. Database and routing.

IT Support, Receptionist & Hostess: Organized office events, conference coordination, meals, calendar meeting/dial-ins/video, and booked trips.

Administrative Support: Letters, memoranda, documents production, package sensitive material for e-filing with NYSCEF, scanning and printing documents.

Participated in Secretarial Workshare Email Group supporting other branches; provided NYC support to Visiting Attorneys and relocating attorneys as site grew.

Personal Assistant errands run, Covid and healthcare monitoring, taxis, doctor’s appointments, and sanitizing satellite rental office space daily.

Dentons US LLP (New York, NY)

Senior Legal Executive Assistant & Billing Coordinator to Managing Partner, German Corporate Desk and Capital Markets Partner Interim In-Office Contract Position

Directly scouted by Dentons HR to provide temp in-office support and prioritize support to attorneys on my floor, managing workflow Corporate and Financial Services Teams, and assisted with coordinating work with remote workers and their in-office Senior Partners.

Provided needed in-office day-to-day administrative office support, heavy financial services document edits, handled in-office meetings logistics, entered daily attorney time entries and Client Billing handling/monitoring, as well provided backup support to all in-office and remote Attorneys and Assistants.

Manage travel/hotel/meetings/conference/meals/zooms logistics. Client Billing; vendor invoices and executive expense reports.

ACCOMPLISHMENT & SKILLS:

Able to work in a high volume, fast-paced office while maintaining a positive and professional friendly attitude to keep Team on track to accomplishing goals.

Litigation Project Manager: Prepare legal documents (Summons, Complaints, Interrogatories & Responses, Summary Judgment, Orders, POAs, etc.)

Word Processor C-Suite Assistant: Proficient in Microsoft Office Suite, Word 365, and Word 2016 and draft Word documents in HotDocs to save in iManage/FileSite, Outlook email/calendar management to help attorneys get to their meetings on time and well prepared, Excel reports, corporate charts, PowerPoint presentations, Adobe Pro pdf and redacting, DocuSign, TOA/TOC, redline, tracked changes and different versions management. Handle physical and electronic files for caseload reports.

Package pleadings and exhibits for e-filing at NYSCE, route to all parties, Westlaw and LexisNexis, Case Management and Docket Monitoring.

Experience with USCIS (Family/Business/Deportation/Waivers), State Department, Foreign Embassies, SEC, IRS, USPTO, and Labor Departments

Strong Time Management and Calendar Management using Zoom/Teams/WebEx/Skype, Chrome River/SAP/Concur Travel and Expense Reports.

Travel Consultant: Handle travel and hotel issues with diplomacy; research and plan fun culture and scenic itineraries; elderly/kids/disabled/pets’ arrangements; frequent flyer miles register; passport renewal and visas; business meeting logistics; and monitoring of travelers until safe return to U.S.

Have traveled with groups to several U.S. states and foreign countries such as: Aruba, Bermuda, Canada, Curaçao, Dominican Republic, England, France, Grand Turks, Greece, Haiti, Ireland, Israel, Italy, Jordan, Lebanon, Puerto Rico, Spain, Switzerland and Turkey.

Events Planner: Domestic and International special events coordination. At times, travel with clients and provide Personal Assistant administrative support.

Office Manager: Provide personalized white-glove orientation and HR policies for smooth onboarding. into firm’s existing document/billing best practices to maintain the company's great client services provisions. Coordinate new-hire interview process, employee onboarding/supervision, and pressure situations. Provide Secretarial back-up; monitor and re-order supplies; vendor invoices, schedule and coordinate guests and employee healthcare screenings; special events, building visitors coordination; as well as travel and hotel reservations for attorneys. Research and report preparations. Back-up Office Services with Hostess and large print jobs to ensure timely projects completions. HRIS/HR Information monitoring: ADP, WorkDay, Salesforce, and Asana CRM project completion management technologies.

Provide fluent English and Spanish, intermediate French and Italian for pro bono or business meetings.

Billing Coordinator: Handle Client Billing from inception through collections with Carpe Diem/DTE/INTAPP attorney diary/timesheets with Task/Activity Codes, Aderant/Elite 3E billing and eBillingHub/BillBlast, INTAPP New Business Intake client/matter #s applications, conflicts clearance, preparing and emailing engagement letters to build collections relationship, enter attorney time, reviewing prebills (edits, hold/divide/transfer/write-off time, invoice reversal, apply discounts/retainer/payment), bill prep and transmission; managing collections efforts until ACH/Wire payments or cash. Demonstrate great interpersonal oral communication skills at WIP meetings, monthly AP/AR batch account management, attorney billing monitoring meetings, and direct-client inquiries resolutions.

Business Incorporation: Start-ups, tax planning, space leasing; employee recruitment and retention, interviews, payroll, benefits, onboarding, reports; exits.

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