Executive Assistant Senior

Profile Summary

Possessing over ** years of experience in Executive Assistant and Administrative roles within the IT and Manufacturing sectors, adept at managing multiple priorities and projects with meticulous attention to detail

Currently working as, a Senior Executive & Administrator at KSB Tech, providing comprehensive support to Leadership Team and Administrators

People Leader with team success driven attitude; Proficient in managing & leading teams for running successful process operations and experience of developing procedures & service standards for business excellence

Resourceful, level-headed administrative professional with progressive proven records of formulation and execution of strategic, operational, and financial plans to achieve company goals

Enhancing facility services, safety, and quality, while preventing cost overruns by developing vendor contract specifications, tracking/evaluating project risks, and controlling processes

Streamlining travel management, including domestic & international travel, hotel/ guest house management, and security liaison

Exhibiting a robust skill set that includes managing contracts, coordinating events, maintaining employee satisfaction, and ensuring compliance with government regulations

Prioritizing and managing multiple tasks simultaneously, identifying gaps, and taking full responsibility for each task; working knowledge of the firm's structure, service lines, key personnel, and policies & procedures

Excellence in driving integrated operations management along with workforce planning, skill management & training & development

Possess a diverse skill set encompassing calendar coordination, vendor management, and overseeing clerical staff performance

Proficient in managing various administrative tasks, including managing office supplies, formatting communications, and taking meeting minutes

Proven ability to liaise with executives, employees, clients, and external partners effectively

Exercising leadership over the recruiting department; managing the full-cycle recruitment functions within the organization like sourcing, pre-screening, interviewing, pre-employing assessments, background check process, new employee orientation, and on-boarding

Core Competencies

Administrative Operations

Manpower Planning

Team Building & Training

Strategic Planning & Execution

HR Policies & Procedures

Travel Management

Vendor Management

Event Management

Office Inventory & Pantry Management

ANJALLI PANDHRBALE

Executive Assistant & Administrator

Experienced, Detail-oriented professional targeting assignments as an Executive Assistant & Admin with an esteemed organization, preferably in Pune **********@*****.*** +91-992*******

Soft Skills

5Certification Courses

Hardware & Networking from Jetking Infotech Ltd. in 2004

MS-Office from Mitcon

Advanced Excel

Certified in MCP (Microsoft 2000 professional operating system) Significant Achievements

Received reward for extraordinary coordination in project in 2020

Awarded as Best Buddy for arranging events for Partner Employees in Wipro InfoTech

Got 1st prize in essay writing competition In Wipro InfoTech Leadership & Delegation

Team Management

Communicator & Good Listener

Analytical & Problem-solving

Decision Making

Career Timeline

Work Experience

Key Result Areas Across the Career:

Secretarial

Efficiently coordinating information flow to ensure timely and accurate communication within the organization

Organizing executives' schedules, plan meetings, and facilitate seamless interactions with stakeholders

Planning and organizing office events, meetings, and conferences, ensuring smooth and efficient operations

Formatting various communications, such as memos, emails, presentations and reports, for internal & external distribution

Taking comprehensive meeting minutes to document discussions, decisions, and action items effectively

Overseeing the systematic organization and maintenance of the office filing system to ensure efficient document retrieval

Optimizing administrative processes and enhancing efficiency through effective calendar management.

Assist in project management, tracking deliverables, timelines, and coordinating with various teams for completion.

Handling confidential information with discretion and tact. Admin

Supervising and supporting clerical staff, including housekeeping, security, and canteen personnel, ensuring a safe and efficient working environment

Managing travel logistics, including accommodation bookings and itinerary preparation

Assisting with front office operations when needed, providing support and ensuring seamless operations

Ensuring that all facilities, furniture and other assets were properly and carefully maintained

Monitoring and maintaining office stationery inventory and pantry supplies, ensuring availability and cost control

Recording and tracking daily expenses, preparing detailed financial reports on a weekly, monthly, and quarterly basis

Coordinating and managing a wide range of meetings and events, ensuring seamless execution and high attendee satisfaction

Providing comprehensive administrative support to senior managers, facilitating smooth business operations

Collaborating closely with the Accounts and Purchasing departments to fulfill daily operational requirements.

CAPEX, OPEX management.

Handling petty cash.

Preparing budget, Keeping track of AMC renewals and agreements, preparing, organizing, and storing information.

Handling daily courier.

HR

Leading the recruitment, selection, and training of administrative staff, fostering a safe and growth-oriented work environment, and ensuring compliance with industry standards

Conducting vendor compliance audits and ensured timely payment of bills, maintaining financial integrity and vendor satisfaction

Working as the primary point of contact for executives, employees, clients, and external partners, ensuring effective communication

Managing various HR activities, contributing to employee engagement and organizational development initiatives Education

BA from Distance education.

Personal Details

Date of Birth: 15th January 1981

Languages Known: English, Hindi & Marathi

Address: Pune, India

KSB Tech, Pune

as a Senior

Executive &

Administrator

Nuvo Logistics,

Pune as an Admin

Executive /

Executive

Assistant

Wipro Infotech,

Pune as an

Executive Assistant

/Regional Service

Delivery Head

Dec’06-Jan’15 May’15-July16 Aug’16-Present

HCL Infotech,

Pune as a Team

Call-Coordinator

Nov’05-Nov’06

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