Project Assistant
Resume:
Talya Arrington
Assistant Project Manager with *+ years of experience leading strategic projects
and optimizing business operations. Proficient in tools like Tableau, Jira, and Confluence, driving efficiency and innovation at top companies including Apple Inc. and Walt Disney Company. Recognized for enhancing team collaboration, streamlining processes, and fostering cross-functional relationships to achieve impactful results.
USA
*****.*********@*****.***
EXPERIENCE
The Federal Reserve Bank (Contract)—Administrative Specialist October 2024 - Current
● Manage ad hoc projects, ensuring timely and efficient execution to meet departmental needs.
● Facilitate employee onboarding and offboarding processes, including system access and compliance checks.
● Open and monitor service tickets to ensure all employee licenses remain active and compliant.
● Edit and update organizational charts, maintaining accurate and up-to-date records.
● Collaborate with department leads to develop and enhance the Business Continuity Plan.
Apple (Contract)— Project Coordinator/ PMO
October 2023 - September 2024
● Collaborated with 5+ cross-functional teams (engineering, design, product management) to define project scope and objectives for 10+ projects within Apple Music.
● Developed and maintained detailed project plans, tracking tasks, timelines, milestones, and deliverables to ensure schedule adherence.
● Spearheaded cross-functional projects, utilizing Agile methodologies to drive product development, optimize workflows, and achieve tangible results.
● Designed and administered 4+ Confluence landing pages, creating templates, mockups, SOPs, job aids, and business workflow diagrams using Miro, boosting collaboration and information access.
● Implemented automation processes via Slack Workflow Builder and Confluence, reducing backlog management time by 15%.
● Planned and coordinated the logistics and deployment of features for Apple Music
& Apple TV
● Developed a custom incident management project, including workflows, notifications, and escalations to change control boards.
● Created 10+ dashboards and data visualizations in Tableau, providing actionable insights to senior leadership.
● Identified and mitigated potential risks/issues, ensuring smooth project execution while introducing best practices to improve efficiency.
● Maintained and distributed project schedules to internal employees and stakeholders.
● Produced quarterly reports and other documentation, informing critical decisions for senior leaders.
● Coordinated project activities, ensuring timelines and budgets were met for multiple projects across the product
● Introduce and implement best practices in project management to enhance efficiency and productivity.
● Monitored feedback and usage data to drive iterative improvements for Vision Pro.
● Created a custom project to handle incident management including workflows, notifications and escalations to change control boards.
● Produce relevant departmental/office documentation, e.g. newsletters, promotional literature, induction and onboarding documentation, lecture materials,conference presentations, etc.
SKILLS
-Project planning and execution
- Problem solving and risk
management
-Stakeholder communication
-Team collaboration
CERTIFICATES
-IBM-Coursera- Project
Management Foundations,
Initiation, and Planning
2024
-IBM - Project
Management Essentials
2023
-Salesforce Essential
Training 2021
SOFTWARE
-Airtable
-Concur
-Confluence
-Google Suites
-Jira
-Microsoft Office
-Miro
-Monday
-Quip
-Radar
-Slack workflow builder
-Tableau
● Foster seamless communication across global teams, ensuring alignment and efficient feedback loops to enhance project outcomes and stakeholder satisfaction..
● Collaborate with teams to design and build Confluence landing pages, enhancing team collaboration.
● Develop automation processes to streamline intake and manage backlog, improving efficiency.
Walt Disney Company— Project/ Department Coordinator November 2021 - August 2023
● Coordinated project schedules, ensuring deadlines were met and reducing delays.
● Liaised with departments and partners for effective communication, enhancing project coordination.
● Reduced procurement costs by 14.7% while maintaining quality standards.
● Oversaw administrative tasks for Globalization & Localization teams, ensuring seamless operations.
● Scheduled meetings, calls, and travel for senior management, optimizing time management.
● Implemented cost-saving measures in procurement, leading to substantial reduction in expenses while maintaining quality standards for Disney projects.
● Scheduled meetings, calls, and travel for senior management.
● Implemented cost-saving measures in procurement, leading to substantial reduction in expenses while maintaining quality standards for Disney projects.
● Assist in budgeting and expense tracking for the department, providing regular updates to management.
● Contribute to the development of new processes and procedures to improve efficiency and productivity.
● Assisted in planning and executing department events, such as team-building activities and industry conferences.
● Implemented office protocols to enhance organization and productivity.
● Spearheaded process improvements in project coordination, resulting in streamlined workflows and enhanced cross-functional collaboration at Walt Disney Company.
● Implemented cost-saving measures in procurement, leading to substantial reduction in expenses while maintaining quality standards for Disney projects.
● Analyzed project timelines and resource allocation, optimizing schedules to ensure on-time delivery of complex Disney initiatives.
● Fostered strong relationships with internal teams and external partners, facilitating seamless communication and driving project success.
● Contributed innovative ideas to enhance team productivity, resulting in the adoption of new tools and methodologies across Disney's project management landscape.
Paramount +— Department Coordinator/Executive Assistant July 2019 - November 2021
● Coordinated executive calendar, ensuring timely meetings and availability confirmations.
● Organized travel both domestically and internationally, create detailed itineraries and process expenses after the completion of the trip via Concur.
● Managed the procurement process by submitting purchase orders, gathering required documentation upon order fulfillment, obtaining approvals from Vice Presidents and Senior Vice Presidents, and liaising with Accounts Payable to ensure timely processing
● Audited and ensured the accuracy of expense reports in Concur, adhering to company policies and financial compliance standards
● Negotiated vendor price reductions, achieving cost savings.
● Accurately completed and submitted expense reports promptly.
● Maintained and reviewed unit records for compliance, notifying supervisors of issues.
● Facilitate daily standup meetings and participate in Sprint and capture feedback.
● Conducted daily stand-up meetings to ensure team alignment and address roadblocks, promoting effective collaboration.
● Took detailed meeting notes during team discussions, sprint planning, and retrospectives, ensuring clear and actionable outcomes.
● Provided weekly project status updates to stakeholders, delivering transparency on progress, risks, and upcoming deliverables.
● Developed and maintained project timelines using Airtable, tracking milestones, dependencies, and status changes to ensure timely delivery.
● Tracked and communicated 20+ project progress as Scrum Master. Dune Real Estate Partners — Executive Assistant
January 2015 - April 2018
● Provided administrative support to the Chief Financial Officer, Head of East Coast Acquisitions and Client Services Director
● Successfully managed high volume calendars, coordinated domestic and international travel, scheduled meetings, managed phone coverage, and executed general office work for all managers as well as provided back-up support for other Executive Assistants.
● Prepared expense reports, researched small projects, and assisted with personal/ family matters as needed.
● Updated CRM system with new contacts, organizations, wire instructions and connection.
● Handled all domestic and international travel reservations by using SAP tools like Concur.
● Organized company outings, employee appreciation events, catered lunches and assisted with preparations for annual investor conferences.
● Led onboarding process and training for new assistants and receptionists.
● Liaised with building management, vendors, cleaning staff, and catering. Handled contracts and price negotiations with vendors and service providers. EDUCATION
CUNY - YORK COLLEGE —BACHELORS -BUSINESS
ADMINISTRATION
SEPTEMBER 2023 - CURRENT
BERKELEY COLLEGE, -ASSOCIATES— MARKETING
JANUARY 2014 - DECEMBER 2016
DEANS LIST 3.5 GPA 2014.
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