Administrative Assistant Food Service

Lori K Sheffield

**** ******** ****

Huntingdon, PA 16652

**********@***********.***

814-***-**** (Cell)

Experience:

December 2024- Present, Administrative Assistant; Huntingdon Conservation District; Accounting and Recordkeeping. Record all financial records in QuickBooks for all District accounts. Perform bank deposits and reconciliations of multiple accounts and sub-accounts. Prepare and submit all quarterly tax returns. Handle all areas of payroll related tasks such as payroll accounting and quarterly wage reconciliation in QuickBooks. Prepare and electronically file Form1099 for grant recipients. Prepare minutes and treasurer’s report for monthly board meetings. Arrange files for County and State audits and make adjustments as presented. Administrative Duties.

May 2019-Present, Corrections Food Service Instructor SCI-Huntingdon; Perform work in a large-scale food serving area in a correctional facility; involves lead work responsibility for on-the-job vocational training to residents; assigns and inspects work of inmate cooks, bakers and meat cutters; maintains satisfactory working conditions; conforms to established sanitation and safety standards; enforces security and custody regulations. Maintain care, custody and control of inmates in the dietary department I was acting Supervisor for 3 months in 2023.

June 2018-May 2019, Corrections Officer; SCI-Huntingdon; Direct and indirect contact with inmates and visitors. Directing inmates and maintaining security in cellblocks, housing units, cottages, work areas, dining, and recreation areas, by monitoring the movement and activities of inmates. Observing inmates and inmate behavior by making periodic and unannounced rounds, head counts, and security checks, and reporting anything unusual to a corrections officer. Participating in formalized instruction in the areas of sociology, psychology, court procedures, self-defense, leadership, custodial responsibilities, and the facility’s organizational structure. Providing advice and guidance in assisting inmates in their adjustment to and participating in correctional processes and the Department's rules and regulations. Prepare written reports. Respond to emergency situations.

September 2013-June 2018, Corrections Food Service Instructor; SCI-Benner Twp. Perform work in a large-scale food serving area in a correctional facility; involves lead work responsibility for on-the-job vocational training to residents; assigns and inspects work of inmate cooks, bakers and meat cutters; maintains satisfactory working conditions; conforms to established sanitation and safety standards; enforces security and custody regulations. Maintain care, custody and control of inmates in the dietary department.

March 2011- September 2013, Deputy Chief Clerk/ Elections Director/Voter Registrar; Huntingdon County Commissioner’s Office. Maintain Huntingdon County database for all registered voters. Process new and transfer applications. Process D.O.T. reports on a weekly basis. Receive and review financial statements from candidates running for county offices. Prepare documentation for election ballots for printing. Setup and maintain the voting equipment. Notify all candidates of their outcome of each election. Prepared reports for the Department of State concerning each election. I was promoted to Deputy Chief Clerk November 7, 2011. Maintaining all county employees’ personnel records, adding and removing employees to all insurances, updating bi-weekly timesheets, track employees sick, vacation and comp time, signing of all payroll checks. Key control for various buildings. Assisting the Chief Clerk in any duties necessary to run the county effectively. Attending all 911 meetings, approve all 911 invoices for payment.

In charge of 290 poll workers, making sure they are knowledgeable about their job, provide training prior to each election for them.

May 2008- Present- Shenecoy Sportsmen Club- Secretary/Treasurer/ Assistant Grounds Keeper. Schedule all events for the facility. Manage the yearly calendar for all events. Prepare all deposits and apply for grant opportunities. Prepare end of year taxes for our CPA. Manage the budget. Promote the club to gain new events. Schedule all services that are needed to run a well-organized event. Prepare the grounds each week by mowing, trimming, cutting brush in the summer. Snow removals in the winter to keep the road open for the shooters. Prepare food for weekend open hours. During major shoots I assist in cooking for over 200 shooters.

September 2010- October 2010, Document Processor Trainee; NPC, INC. This was a training program to learn the document coding practice of patents.

March 2010 to September 2010, Service Coordinator; The Advantage Resource Group. Match candidates with client expectations by interviewing, screening, and ultimately securing positions. Perform drug and alcohol testing for applicants and client companies. Actively perform administrative duties including answering and transferring phone calls to the correct departments. Filing and daily preparation of reports. Processing weekly and bi-weekly payroll.

December 2009 to March 2010, Chart Analyst/Coder/Medical Records Coordinator; The Meadows Psychiatric Center. Chart Assembly and analysis, coding using ICD-9-CM and DSM IV abstracting, maintaining the MPI card file, preparation of the deficiency file, deficiency listing, and weekly notification to staff and supervisors. Assist within the HIM department as needed with performance improvement studies, filing, and record review, responding to internal and external customer inquiries, and training HIM internship students. Scheduling of patients. Applying payment on individual accounts, submitted electronic claims for insurance payment. Verified patient’s insurance eligibility. Obtain consents for releases under the HIPPA regulations.

October 2009 to December 2009, Sheetz, INC.; Customer Service Representative. Waited on customers, stock shelves, prepared food to specific orders.

March 2007 to September 2009, Packer; MeadWestvaco. Pack envelopes per customer specifications on various machines. Pack on several machines, 249-VH-RO-MO. Work a 12-hour rotation shift.

March 2004 to March 2007, Receiving Office Clerk; Warnaco. Organized and maintained records for all incoming shipments. Verification of incoming shipments. File reports for missing or damaged merchandise. Maintain daily logs. Prepare various other reports pertinent to the job requirements.

Other positions held including shipping office clerk. Prepare bill of ladings and manifest for orders being shipped. Sort bills according to product order number. Typing and filing documents. Receive phone calls pertaining to orders and the shipment dates. Various other office duties as needed. Communicate with other departments to ensure product is available for orders to be processed, order product if needed. Scan and pack orders. Pick orders per customers’ requests. Assist on dock when needed.

January 2004-February 2004, Utility Operator; American Eagle Paper Mill. Work in the finishing department. Run fork trucks, clamp trucks to load and unload rolls of paper. Load the machine with the rolls of paper for the operator to run. Cut cores to specific lengths.

August 2002- February 2004, Cook; Main Street Café. Prepare food to customers’ expectations. Prepare soups and sauces. Prep work. Assist with inventory. Supervised when the owners were away. Also assisted with the catering business, prep of the food and set up at location.

December 2001-2008- Housekeeper. Clean houses for various clients.

May 1999- December 2001, Flagger /Office Assistant; Glenn O Hawbaker Inc. Traffic Control the months of May thru July1999, Office duties from August 1999 thru December 2001, duties include typing and filing and miscellaneous office work. Answering phones, taking orders from various foremen for various jobs. Dispatching trucks to different locations with the correct material. Preparing paperwork for payroll. Updating personnel records. Assisted in the preparation of the Department of Transportation’s rules and regulations handbook. Assisted with meetings.

June 1998-May 1999, Medical Secretary; John M Cook, OD. Prioritized, scheduled, and coordinated patient appointments. Insurance billing, prepared monthly patient statements. Prepared daily deposits. Assisted with pre-testing of patients. Prepared patient records. Made referrals for specialist appointments. Contacted patients on delinquent accounts.

April 1995-May 1998, Flagger, JRK Enterprises. Traffic Control for various Construction companies.

February 1989-March 1995, Utility Operator, Murata Electronics. Ran various machines in several different departments. Worked in quality control. Was lead operator for 2 years, which entitled- performing secretarial duties with performance, and job data, on time schedules, and other miscellaneous secretarial duties.

June 1983-July 1989, Child Care for various families.

EDUCATION:

1988 Juniata Valley High School Graduate

Course of Study: Business/Home Economics, President of Future Homemakers of America 2 years, Vice-President 1 year. Library Club President 1 year, Vice-President 1 year. Member of the Varsity J Club.

SKILLS PROFILE:

• People oriented, can work in a fast paced environment.

• Data Entry Skills

• Proficient in MS Word, Excel, and Outlook Express

• Ability to maintain computer records

• Familiar with Medical Terminology and Coding

• CPR/Basic First Aid

• Knowledge of grammar, spelling, and formatting guidelines for correspondence and other document preparation

• Skill in using a computer and associated software to prepare a variety of documents

• Skill in coordinating the work of an office

• Typing skills in excess of 50 WPM.

• Skilled in Fee Collections.

• Willingness to work weekends and holidays

• Payroll Processing

• Accounts Receivable

• Financial Secretary Shenecoy Sportsmen Club

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