Executive Secretary Document Controller

RIYAZ AHMAD KHAN

Mobile: 966*********

E-Mail: **********.*****@*****.***

OBJECTIVES

Looking for a position in a company, which can utilize my knowledge as per my experience and provide me, Challenging working environment. I assure you to show my performance up to your entire satisfaction, you will find hard worker, punctual and self-motivated.

A result-oriented professional MBA with over +11 years of experience in Executive Secretary

Presently associated with Riyadh,Saudi Arabia as an Administrative Secretary & Document Controller in Saudi Amana Contracting company.

Acknowledged by company for outstanding performance.

An effective communicator with excellent relationship building.

A highly organized and hard-working individual looking for a responsible position to gain practical experience.

To make use of my interpersonal skills to achieve goals of a company

To secure a challenging position in a reputable organization to expand my learnings, knowledge, and skills

Secure a responsible career opportunity to fully utilize my training and skills, while making a significant contribution to the success of the company Skills Set

11+ years of experience as a

Executive Secretary with

proven record of

accomplishment of

successfully managed projects

and meeting deadlines

systematically. •Experience in

document control, document

imaging, document archiving,

and maintenance of electronic

and physical documents •

Excellent command over

written and spoken in both

English.

•Skilled in reviewing and

preparing statistics and reports.

• Ability to interact and

coordinate with internal and

external business partners

•Strong interpersonal,

analytical, and teamwork skills

Career Snapshot

1-Executive Secretary in Spatial Information Company Riyadh (2012-2016). 2- Executive Secretary in Ministry and Municipal & Rural Affairs (2016-2019) 3- Secretary& Document Controller in Saudi Amana Contracting Company LLC. (2019 till Date)

Key Deliverables

• Responsible for administration and clerical activities of administrative departments such as answering phone calls, preparing reports, and compiling files.

• Responsible for gathering, analyzing and summarizing information to manager as required.

• Manage the annual budget and summit monthly report statement.

• Prepare reports & Memorandum.

• Manage archive activities for controlled documents and validation of files

• Maintains and controls filing systems for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.

Responsibilities & Achievements Executive Secretary Executive Secretary Saudi Amana Contracting Co. LLC (2019 Till Date)

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned Responsibilities & Achievements Executive Secretary Executive Secretary in Ministry and Municipal & Rural Affairs (2016 to 2019)

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned Responsibilities & Achievements Executive Secretary Executive Secretary in Spatial Information Company Riyadh (2012-2016).

• Responsible for administration and clerical activities of administrative departments such as answering phone calls, preparing reports, and compiling files.

• Responsible for gathering, analyzing, and summarizing information to manager as required.

• Manage the annual budget and summit monthly report statement.

• Prepare reports & Memorandum.

• Manage archive activities for controlled documents and validation of files

• Maintains and controls filing systems for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.

EDUCATION

1-B.COM from Gorakhpur University, Gorakhpur India.(1996-1999) 2-M.C.A from MD University, Gorakhpur India (2003-2006). 3-M.B.A from SM University, Pune India (2010-2012). PERSONAL DETAILS

Date of Birth : 5th May, 1980.

Present Address : Naseem Al Shirqi, Riyadh Saudi Arabia. Permanent Address : Vill- Piraila Post- Bhadokhar, Dist-Siddharth Nagar Uttar Pradesh. Pin-272192. Age : 42 Yrs

Height : 5’6”

Iqama : Transferable.

(Riyaz Ahmad Khan)

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