Part-Time Administrative Assistant

PATRICIA A. HASTINGS

Suffolk County, NY Cell: 631-***-**** *************@******.***

EXPERIENCE

Suffolk County Community College

****-**: Registrar’s Office, Ammerman Campus: Principal Clerk/Administrative Assistant

Assistant to Campus Registrar. Supervised three full-time employees and seven part-time college aides. Managed weekly work schedules, time off requests, and timecards for payroll. Managed office budget for equipment and supply orders. Registered students using Banner and obtained educational benefits for veterans. Produced full-time student certification letters for health insurance benefits. Coordinated decisions between College offices and academic departments arising from student needs, as necessary.

2001-08: Dean of Student Services Office, East Campus: Principal Clerk

Secretary to Campus Dean of Student Services. Supervised two part-time college aides. Took minutes at monthly Student Service Division meetings and dictation for dean’s correspondence. Managed large budget to order equipment and supplies for all of Student Services Division. Orders were usually in the thousands. Created and maintained office filing system for the entire Division. Coordinated decisions between

College offices arising from student needs, as necessary.

1998-2001: Theatre Department, Ammerman Campus: Principal Clerk

Secretary to College Theatre Department Chair. Managed two large budgets to order equipment and supplies for lighting, costume, stage, and other areas. Orders ranged from petty cash to five digits. Handled payroll for employees as well as visiting professional actors. Assisted in implementing the Long Island Shakespeare Festival as well as visits to the Kennedy Center in Connecticut.

1990-8: Other positions in East Campus Admissions Office and as Secretary to central

College Registrar. Regular duties included training employees and assisting students. Occasional responsibilities included coordinating open houses, staffing off-site informational booths at public events, and assisting the College through renewal of Middle States Accreditation.

Suffolk County Probation Department

1980-90: Suffolk County Probation Department, Suffolk County: Stenographer

Secretary to Supervising Probation Officer and eight Probation Officers in a Criminal Court Supervision Unit. Regular duties included preparing court documents, including Requests for Early Discharge, Inter- and Intra-State Transfer Requests, New Arrest Summaries to Court, and Violations of Probation. Responsible for monthly unit meeting minutes, letters, and memos, and Time Sheets.

EDUCATION

2003-2005 Long Island Business Institute, Commack, NY

Medical Transcription Diploma

1994 Suffolk County Community College, Selden, NY

Business Office Management Certificate

1980-03 Suffolk County Community College

Took courses toward an Associates of Arts Degree in Liberal Arts, Humanities. Women’s Studies program.

Other credits include Paralegal, Early Childhood, Business, Liberal Arts General Studies

REFERENCES

Available upon request.

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