Accounts Payable General Ledger

Mary Ann Nicholson

**** ****** ******, ******, ** 53593

Telephone: 608-***-****

Cell Phone: 815-***-****

PROFESSIONAL EXPERIENCE

External Yearly Audit Prep

Year End and Month End Close

Financial Statements

General Ledger Accounting

Account Reconciliations and Audits

Fixed Asset Processing and reporting

Inventory Reporting

Payroll and All Payroll Reporting

Accounts Payable and Receivable

Cash Management

HR Duties and Benefit Administration

Budgeting and Variance Reporting

Monthly Sales & Use Tax Reporting

Employee Commission Reports

COBRA Processing

EDUCATION

B.S. Accounting, Upper Iowa University-Summa Cum Laude - October 2009

SOFTWARE

Navision

Timberline

Sage

Crystal Reporting

Excel (intermediate)

Word

Solomon Dynamics

FRx Report Writer

QuickBooks

Power Point

ADP

WORK EXPERIENCE:

SUPREME STRUCTURES, INC. Controller October 1, 2024 to Present

Company was sold 10/31/2024, Position Eliminated

Answer telephones

A/P and A/R processing

Bi-Weekly Payroll Processing

Month End Processing and Closing

Monthly Sales Tax Reporting

Year- End Closing

Prepare all documents for External Audit.

E Z PLUMBING CO., INC. Office Manager/Controller October 10, 2022 to September 30, 2024

Answer telephones

Job Scheduling for the plumbers

A/P and A/R processing

Weekly Payroll Processing

Month End Processing and Closing

Monthly Sales Tax Reporting

Quarterly Payroll Reports

Year-End including closing, W-2 and 1099

Accomplishments

Cleaned up accounting records and established new policies and procedures.

KSW CONSTRUCTION CORPORATION Controller May 25, 2017 to September 30, 2022

Processed a bi-weekly payroll.

Prepared monthly financial statements.

Report to management on budget variances.

Reconciled general ledger accounts.

Worked with Project Managers on their jobs.

Prepare weekly job report for Project Managers

Accomplishments

Set up policies and procedures for the Accounting Department.

Result: Provided efficiency, accuracy and timely reporting to management.

Implemented Sage Paperless and ECapture for Credit Card Processing.

Result: Provide the Owners and Project Managers with timely information about jobs.

BIOFERM ENERGY SYSTEMS Staff Accountant February 22, 2016 to May 25, 2017

Prepare monthly general journal entries.

Prepare and analyze financial statements.

Prepare all month end management reports.

Prepare monthly German account reconciliations.

Prepare the Quarterly Germany ERF Report.

Verify bi-weekly payroll.

Work with the VP of Finance on budgets and forecasting.

Code and process all company credit cards.

Adhoc items given by Management.

Accomplishments

Designed a template to aid with Germany Loan wire transfers.

Results: Provides detail of loan interest paid and payment of intercompany invoices.

Designed a template to show current and all intercompany invoices.

Results: Makes the quarterly analysis of intercompany invoices for the ERF much faster.

Created a Procedures Accounting Manual for the Staff Accountant position

Results: Improves the efficiency and workflow of the position.

Created a verification procedure so the VP of Finance must verify and sign off on all entries and the Financials Statements.

Results: Improves accuracy and provides a Financial Audit Control.

L.W. ALLEN, INC. & LLC Staff Accountant May 2, 2011 to February 16, 2016

(Position Eliminated)

Prepared all monthly customer billings

Prepared monthly sales commission reports

Responsible for making collection calls

Prepared monthly financial Statements

Verify all Payroll and Payroll Reports

Performed all HR Duties for the company

Completed a company ownership change

Accomplishments

Created templates to aid in verification of the payroll.

Results: Improved the efficiency and accuracy

Created an Accounting Manual and HR Manual

Result: Provided a safety net for management. Accounting Department was one person.

FORWARD SERVICE CORPORATION Senior Grant Accountant May29, 2008 to April 29, 2011

Verified all entries made by the Accounting Assistant

Verified the ADP Payroll Entries

Prepared monthly financial statements

Prepared all accounting paperwork for the Grants

Accomplishments

Set up procedures and templates to aid in the year end closing of the grants

Result: Improved the efficiency and accuracy of closing out the grants.

Updated the Fixed Asset Report for a multiple office organization.

Result: Improved the accuracy of the fixed asset records.

KSW CONSTRUCTION CORPORATION Controller December 18, 2006 to May 28, 2008

Processed a bi-weekly payroll

Prepared monthly financial statements

Report to management on budget variances

Reconciled general ledger accounts

Worked with Project Managers on their Jobs

Prepare weekly job report for Project Managers

Accomplishments

Set up policies and procedures for the accounting department

Result: Provided efficiency, accuracy and timely reporting to management.

Created Job Reports in using Crystal Report writer

Result: Provide the Project Managers with timely information about jobs.

JOE DANIELS CONSTRUCTION CO., INC Bookkeeper September 6, 2000 to December 15, 2006

Process a weekly payroll for 125 employees

Prepared monthly financial statements.

HR duties and Administered Employee Benefits

Prepared Job Costing Reports for Project Managers

Prepared Certified Job Reports – Davis-Bacon

General Ledger account analysis

Worked on set-up an ESOP for the company

Accomplishments

Set up a EEOC Manual as required after a EEOC audit

Result: Company was in compliance with all the EEOC requirements.

Created various reports in Timberline for Management and Project Managers.

Result: Provided accurate and timely information for decision making.

Computerized the Certified Job Reports.

Result: Made the weekly task more efficient and less time consuming.

FOUR WINDS MANOR, INC. Bookkeeper/Office Manager March 1999 to September 2000

Prepared and transmitted payroll to ADP.

Work with residents’ families on financial issues.

Work through a State Audit of the facility

Prepared all month ending closing for the external Accountant.

Processed Medicaid Payments

AMERICAN SOCIETY OF AGRONOMY Full Charge Bookkeeper April 1985 to March 1999

Clerk-Typist May 1980 to April 1985

Prepared a semi-monthly payroll

Help prepare the annual budget

Handle all the Pre-Registration and On-site Registration of the Annual Meeting with 5000 attendees

Prepared the financial statements

Analyze various departments daily cash receipts for accuracy

Worked with computer upgrades

Helped with implementation of new programs with the Society

Helped customers with subscription renewals to the Crop & Soil Magazine

Helped with Direct Mailing and promotion of our non-technical magazine

Accomplishments

Promoted to the Full-Charge Bookkeeper position.

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