Executive Assistant Vice President
Resume:
Inez Meilak
**** ************ **., ****** ****, TN 37174 – Tel # 931-***-****
SUMMARY: A versatile and driven administrative professional with years of experience providing support to senior executives. I’m a fast learning, self-starter with exceptional organizational abilities and proven history of managing multiple projects and simultaneously supporting daily office operations. Expertise in meeting coordination, calendars, budget administration, SAP /Ariba expense reporting, and travel logistics through Concur & American Express Travel.
EXPERIENCE:
BRIDGESTONE TIRES October 2016 - 2024
Executive Assistant to the Office of the Joint Global COO, Vice President, Alliances & Chief of Staff
Day to day meetings and calendar booking
Monthly expenses on the Concur System
Produce and develop presentations for client meetings and reports from databases for senior management.
Maintain calendars while organizing and arranging meetings with clients and investment professionals.
Assist in event planning and organizing offsite Global Management Conferences including travel logistics of executives and senior sales executives for both domestic and international attendees through Concur & through American Express Travel
Coordinate all forms of travel arrangements and problem solve any scheduling conflicts among executives.
Responsible for creating purchase orders for the Commercial & Sales department in the SAP System and dealing with vendor’s requests regarding payments.
Organize and manage weekly conference calls, client meetings, and all events including meal preparations and obtaining security clearance for attendees.
Responsible for properly maintaining client files and service contracts.
Answer multi-line phone system, maintain office supplies and report any office equipment repairs.
Coordinate and execute all shipping logistics for presentations and other sensitive documents.
LAZARD ASSET MANAGEMENT March 2001-April 2016
Executive Assistant to Managing Director - Head of North American Institutional Sales
Provide day-to-day direct support to and the Head of North American Institutional Sales Deputy Chairman, while also serving the Deputy Chairman, 3 additional Managing Director, four Directors, and two Vice Presidents within the group
Develop and produce monthly expense and CRM database reports for senior management.
Produce and develop presentations for client meetings and reports from CRM databases for senior management.
Supervise staff of 12 Associates and Administrative Assistants – attendance, vacation time etc…
Maintain eight calendars while organizing and arranging meetings with clients and investment professionals.
Assist in event planning and organizing an annual offsite Global Management Conference including travel logistics of executives and senior sales executives for both domestic and international attendees.
Coordinate all forms of travel arrangements and problem solve any scheduling conflicts among executives.
Responsible for the updating and maintenance of all relationships and sales activities in CRM system
Organize and manage weekly conference calls, client meetings, and all events including meal preparations and obtaining security clearance for attendees.
Responsible for properly maintaining client files and service contracts.
Answer multi-line phone system, maintain office supplies and report any office equipment repairs.
Coordinate and execute all shipping logistics for presentations and other sensitive documents.
Inez Meilak
2880 Commonwealth Dr., Spring Hill, TN 37174 – Tel # 931-***-****
EQUITRAC CORPORATION June 1997 – March 2001
Administrative Assistant, Dispatcher, Customer Service Representative
Managed day-to-day operations of ten field technicians, including dispatching and repair logging into MDB database.
Produced presentations and quarterly reports utilizing PowerPoint and Excel
Tracked weekly sales numbers and created reports for sales and management.
Managed calendars and handled all travel arrangements.
Prepared budgets and expense reports for sales representatives
Managed product shipping and service orders
Conducted monthly equipment inventory for management.
Handled heavy volumes of customer inquiries and complaints.
BULOVA WATCH COMPANY August 1988 – June 1997
Office Manager, Administrative Assistant
Supervised department staff of 50 union employees
Managed calendars and handled all travel arrangements.
Answered multi-line phone system.
Tracked weekly sales numbers and produced reports for management.
Responsible for managing ADP payroll, including attendance, and time-cards.
Started with the company in watch assembly, promoted after six months to an Office Manager/Administrative role.
EDUCATION:
DRAKE BUSINESS SCHOOL April 1997
Business Diploma with Honors
Dean’s List – 4.0 GPA
Perfect Attendance Award
ADDITIONAL:
Computer: Microsoft Office Suite, CRM Software, Oracle, PeopleSoft, Siebel, ADP, Argos, MMD, SAP, Concur
Languages: Maltese
References available upon request.
Contact this candidate