Data Entry Accounts Payable

Christina (Tina) M. Matthews, Notary Public

*** *********** **** *****: 804-***-****

Chester, VA 23836-2627 Email: *********@*****.***

EXPERIENCE:

August 2024 – Present Virginia State University (via agency)

Data Entry Analyst Petersburg, Va

Input and file management-approved journal entries and deposit certificates in Banner and Cardinal

Update date entry batch log and file data on a daily basis once items are keyed

Boxed up previous year’s files to be stored

Assist with preparation of desk procedures to standardize workflow

September 2021 – August 2023 J. Sargent Reynolds Community College (agency to perm)

Administration & Office Specialist III, Facilities Management and Event Planning and Finance Richmond, Va

(Assistant Project Manager)

Assisted Director with daily responsibilities

Assisted with auditing of college’s Fixed Assets including physical inventory and researching data to ensure accuracy

Attended and took meeting minutes for college-wide and external meetings

Assisted with maintaining project books for campus construction projects

Created presentations for Director’s meetings and flyers for various events

Researched information for purchases, to include processing incoming invoices and forward to Accounts Payable

Assisted management with compiling, completing, and submitting annual review for subordinates

Processed Facility Reservations for Reynolds’ 4 campuses (PRC, DTC, GC, and TKC) on the internal college website

Answered phones, processed PPE Requests and other projects and tasks, as requested

April 2022 – January 2023 Virginia Department of Transportation (agency to perm)

Business Coordinator, Project Development, Planning & Investment Management Colonial Heights, Va

Prepared incoming invoices, sought approval and processed for payment

Processed employee reimbursements

Monitored division/department budgets and prepare quarterly budget reports for Projects Coordinators/localities

Managed Assistant District Engineer’s calendar

Assisted with preparing the Annual State of the PDPIM Report

Maintained divisions office supplies

Supported PDPIM departments as necessary

Created flyers for various events and maintained hospitality within the departments

June 2021 - July 2021 Virginia State Police (via agency)

Accountant Richmond, Va

Approved semi-monthly payroll, and audited past payroll cycles documentation

Prepared internal correspondence, and answered phones

Completed other projects and tasks as requested

January 2021 – April 2021 Eaheart Industrial Service, Inc. (via agency)

Accounts Payable Coordinator Richmond, Va

Assisted with daily bank reconciliation: posted cleared checks and posted journal entries for EFT and ACH payments in industry-specific accounting software

Processed invoices from various sources (postal service, email and fax)

Produced payable checks based upon schedule set by owner (usually weekly)

Maintained vendor accounts: cleaned up multiple accounts over 120 days past due and brought them current

Prepared, filed and paid monthly Virginia State Sales Tax, et al

December 2020 – January 2021 Virginia Alcoholic Beverage Control (via agency)

Fiscal Technician Richmond, Va

Prepared VEC electronic wage and employment verification reports, and input in appropriate websites

Prepared various worksheets and maintained spreadsheets for PHEL/FFCRA payment processing

Completed data verification for new hires, current employee updates, and input in appropriate system

Maintained manual employee filing system for department, et al

Christina M. Matthews - Page 2

September 2020 – November 2020 Virginia Employment Commission (via agency)

Program Specialist I Richmond, Va

Reviewed, examined, and processed unemployment insurance (UI) claims.

Provided administrative and programmatic support, maintained confidential claim files

Opened and processed department’s daily incoming mail

Completed various tasks as requested

June 2017 – June 2020 Rowanty Technical Center

Principal’s Assistant/Bookkeeper/School Board Clerk Carson, Va

Maintained Student Activity Funds and Budget (Appropriated) funds

Prepared monthly payroll for all employees, including maintaining employees’ leave account balances

Administered all activities pertaining to School Board meetings

Established and maintained working relationships with other school divisions and School Board Clerks/Superintendents’ assistants

Was the Employee Benefits Liaison/Workers Compensation Administrator

Assisted with various personnel transactions

Notarized documents as needed

Created and maintained hospitality within the departments

Created flyers for various events

August 2015 – May 2017 Westminster Canterbury of Richmond

Admin. Assist. to the VP & Administrator of Health Services and Director of nursing, Clerk to Health Services Committee Richmond, Va

Maintained Vice President’s calendar, answered phones, distributed mail, made travel arrangements, composed internal and external correspondence

Prepared incoming invoices and submitted to Accounts Payable

Maintained and processed bi-weekly Time and Attendance for 180+/- person dept.

Assisted with various personnel transactions

Scheduled quarterly meetings with residents’ family members and the department’s Care Team (weekly rotations)

Created bi-weekly schedule for 150+/- nursing staff

Administered all activities pertaining to bi-monthly Health Services Committee meetings

Prepared daily, weekly and monthly reports and mailings related to residents in Health Care

Created presentations for various meetings

Maintained conference room scheduling for department

Maintained documents needed for annual Department of Health Survey (inspection)

Ordered/maintained office supplies inventory

Notarized documents as needed

Created and maintained hospitality within the department, including Organized quarterly themed employee recognition events

Created flyers for various events

EDUCATION: CUNY College of Staten Island, Staten Island, NY Accounting, Economics, and Business courses

SOFTWARE: MS Office 2019, Google Mail/Calendar, MS Outlook, Cardinal, Banner, SharePoint, Windows 10 and 11, l, AssetCloud, AIS/AM, Ad Astra Scheduler Program (JSR), Oracle, PeopleSoft, Hyland/FDMS (VDOT), SIS, MyCareerConnect, PowerSchool v7, EPES Accounting Software (Rowanty), MUNIS, Kronos (WCR), OnShift (WCR), InFocus (ARGS), Manatee Accounting Software (ARGS), Payline (Va ABC), Timekeep (VAABC), Employee Connect (VAABC), Softbase (Industrial Accounting Software)

VOLUNTEERING:

•Saint Elpis Greek Orthodox Church, Hopewell, Va – Parish Council Secretary and Church Secretary, 1/23 - present

•Saint Elpis Greek Orthodox Church Ladies Auxiliary, Hopewell, Va – Secretary, 2013 – present; Member, 2008 - present

•Saint Elpis Greek Orthodox Church annual food festival, Hopewell, Va - various positions (preparing food, cashier, et al), 2006 – 2018

•Saints Constantine and Helen Greek Orthodox Cathedral annual food festival, Richmond, Va - various positions and departments (preparing food to cashier), 2011 – 2017

•Holy Cross Greek Orthodox Church Philoptochos, Brooklyn, NY – Member 1993 - 1999

References available upon request.

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