Administrative Support Executive Assistant

ANGELA MCKAY

Address: Durham, NC ***** Cell Phone: 919-***-**** Email: ************@*****.***

PROFESSIONAL SUMMARY

Results –oriented and task-driven Executive Assistance with experience in managing education-based office operations. Exceptional ability to facilitate all aspects of executive office operations, internal and external communication, day-to-day administrative duties, budget preparation and logistics. Proficient at handling confidential information and working collaboratively with various departments.

KEY SKILLS

Document Creation and Maintenance Budget Preparation

Editing and Proofreading Documentation and Spreadsheet Design

Executive Administrative Support Cross-Functional Collaboration

Logistics Coordination Efficient Calendar Management

PROFESSIONAL EXPERIENCE

2004 – 2012

EXECUTIVE ASSISTANT, UNC-General admistration, durham, NC

Provided high-level administrative support to executive team, managing calendars, scheduling meetings, and coordinating travel arrangements

Prepared and edited correspondence, reports, and presentations for executive team

Managed confidential information with utmost discretion, and maintained strict confidentiality protocols

Screened phone calls and emails for executives prioritizing messages and responding on their behalf when necessary

Organized and facilitated meetings, including preparing agendas, taking minutes, and distributing meeting materials

Coordinated logistics for company events including conferences, seminars and of-site retreats

Developed efficient filing systems to ensure easy retrieval of documents both physical files and electronic databases

Managed expense reports for executives by accurately tracking expenses, reconciling receipts, and submitting timely reimbursement requests

Assisted in the preparation of budgets by gathering financial data form various departments within the organization

Collaborated with cross-functional teams to coordinate projects or initiatives led by the executive team

Maintained a professional image of the executive office through effective communication with internal staff members as well as external stakeholders such as clients or vendors

Coordinated complex travel itineraries including flights and hotel accommodation

1998 – 2004

ADMINISTRATIVE ASSISTANT, HorizOn reseach, chapel, nc

Designed, developed and implemented technical documentation for MS Excel spreadsheets

Developed solutions as part of quality management team

Designed custom spreadsheets programs for internal use as well as for clients

Organize and schedule appointments and meetings

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Provide information by answering questions and requests

Research and create presentations

Generate reports

Developed correspondence and perform Office Manager duties

EDUCATION

Associates Degree in Information Technology and Electronic Computer Programming Technology

Electronic Computer Programming Institute

Norfolk, VA

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