Executive Assistant Corporate Events

Denise Goode

Malden MA

Summary:

Dynamic and accomplished Senior Executive Assistant with extensive experience supporting senior leaders in pharmaceutical, finance, and manufacturing industries.

Skilled in managing complex schedules, international travel, and multi-departmental communication.

Heavy calendar management, coordinating complex audio/video virtual conference calls.

Adept at creating client-facing presentations, organizing high-level meetings, and handling investor relations.

Experienced in contract management, vendor negotiations, and compliance oversight. Proven ability to oversee department budgets, reconcile accounts, and manage expense reports using tools like Paychex, Concur, and advanced Excel.

Demonstrated success in onboarding/offboarding, updating administrative systems, and integrating new processes.

Strong problem-solving and time management skills, with expertise in MS Office Suite and PowerPoint.

Skills:

Microsoft Office, Advanced Excel, Advanced PowerPoint, SAP, Ariba, Concur, Oracle, QuickBooks, Visio, Canva, Peoplesoft, Kronos, Salesforce, Monday.com

Education & Certification:

High School diploma from Somerville High School, MA 1995

Katherine Gibbs, Executive Program 1998

Dean’s list. 3.98

Professional Experience:

Aditi, Inc., Woburn MA Jul 2024 - Nov 2024

Sr. Executive Assistant to the CEO/CFO (contract)

Heavy calendar management, coordinating complex audio/video virtual conference calls

Collaborated across multiple departments to drive alignment to corporate goals by attending weekly team meetings.

Oversaw department budgets, AP reconciliation, and expense accounts.

MS Office, Excel, PowerPoint, Word

Assisted with new hires, onboarding, and offboarding

Analyzed contracts to ensure accuracy

Employment gap: Looking for the right opportunity. Nov 2023 - Jul 2024

Lucy Therapeutics, Cambridge MA Mar 2022 - Nov 2023

Sr. Executive Assistant to the CEO/CFO (contract)

Heavy calendar management, coordinating complex audio/video virtual conference calls.

Collaborated across multiple departments to drive alignment to corporate goals by attending weekly team meetings.

MS Office Suite

Oversaw department budgets, AP reconciliation, and expense accounts.

Assisted with new hires, onboarding, and offboarding.

Analyzed contracts to ensure accuracy.

Negotiated contracts with vendors and the procurement department.

Acted as the central point of contact for coordination of department activities.

Researched funding opportunities for investors.

Assisted in the development of a new company website.

Smart from the Start, Roxbury MA Jan 2021 - Mar 2022

Executive Assistant for Boston Office/Assistant Director

Supports Associate Director in calendar planning, events, meetings, and training.

Implemented expense process and policy using concur.

Planned and coordinated civil rights pilgrimage.

Recruited for open positions in Boston and DC offices.

Responsible for all vendor and consultant payments.

Provided a diverse candidate pipeline collaborating with department managers.

Employment gap: Looking for the right opportunity. Aug 2020 - Jan 2021 Takeda Pharmaceuticals, Cambridge, MA Jan 2020 - Aug 2020

Administrative Contracts Associate GEO Operations Team (contract)

Worked with the GEO Operations team on various projects to integrate new system processes

Confirm completeness of SOWs, final document input into Coupa, Axxerion, and Ariba

Worked with legal to draft and execute project contracts with vendors.

Contract Management.

Massachusetts Parents United, Nonprofit, Malden, MA Jun 2019 - Jan 2020

Executive Assistant to the CEO/CFO (contract)

Preparation of presentations for Board, Audit, and Comp meetings using PowerPoint.

Responsible for weekly payroll and expense reimbursements through Paychex and Concur.

Updated administrative systems to implement Concur.

Responsible for recruiting.

Managed all social media and website inquiries.

Wave Life Sciences, Cambridge MA (Contract) Dec 2017 - Sep 2018

Executive Assistant to CFO, Investor Relations Manager, IT Team

Coordinated complex audio/video conference calls and virtual training.

Responsible for Contract Management.

Scheduled Investor meetings to include all travel, meeting logistics, audio/video needs, and final PowerPoint presentations.

Worked collaboratively with the CFO and IT Director to ensure compliance.

Managed IT budget of (64) million.

Tracking of hardware and software using advanced Excel functions.

A.T. Kearney, Boston, MA Oct 2016 - Dec 2017

Executive Assistant/Office Manager

Provided Executive administrative and Personal support to the Global Senior Partner of Finance including scheduling complex meetings in all time zones of the world, researching best flight options and meeting locations, hotels, and car service.

Sent electronic correspondence on behalf of the Senior Partners.

Created presentations for client and team meetings.

Managed all Vendor relations.

Acted as a Partner liaison to manage inter-department communication.

Previous experience:

Administrative Assistant III, Merrill Lynch, Boston Apr 2014 - Apr 2016

Sr. Administrative Assistant to SVP, Global Patient Safety(contract) Genzyme, Cambridge Aug 2010 - Jun 13

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