Manager Office Senior Administrator

Yasmin Seddki

Address: ****, **** **, *****, *** Jersey

Mob : 973-***-****

E-mail : ******.******@*****.***

Summary:

Strategic and innovative HR Executive who translates business vision into HR initiatives that improve performance, profitability, growth, and employee engagement. Empowering leader who supports companies and top executives with a unique perspective and appreciation that human capital is every organization’s greatest asset. Genuine influencer who thrives on tough challenges and translates visions and strategies into actionable, value-added goals.

Skills:

Proficient in use of Microsoft office(Excel, PowerPoint)

Excellent Knowledge of internet

Fluency in Spanish

Excellent command of both written and spoken English

Fair command of French

Native Arabic speaker

Education

Bachelor in Spanish Language, Ain-shams University. 2000-2004.

Certification and courses

Chief Human Resources Officer Program(CHRO)

Wharton University

Certification of professional HR

Wharton University

Certification of HR Generalist

HR Training Center GA

Certification of Executive Secretarial Studies

The American University in Cairo May 2008-May 2009.

Advanced Professional Secretary”

The American Chamber, December 2009.

Microsoft Office course

New Horizons Training Center, December 2008.

Colloquial Spanish course- Spanish Cultural Center”

Cervantes - Level: superior"8"- Spanish Cultural Center” Cervantes"2000- 2004.

Experiences:

CiboVita Inc.

HR Manager (Bilingual) Dec 17 – Present

Responsibilities:

Directed 4 HR professionals in staffing, recruitment, benefits, executive compensation, training, leadership development, succession planning, HRIS, and regulatory compliance.

Ensured strategic alignment of HR with new business objectives and minimized business interruptions

through execution of workforce integration plans.

Drove transition from outdated HR systems into a fully integrated HRIS platform from Paychex PEO

Instantly improved analysis, reporting, and planning capabilities while streamlining daily HR functions.

Introduced proactive employee relations and communications programs to resolve previous

labor and management issues and restore the credibility and employee-centric focus of the HR organization

Implemented personnel policies and procedures; prepares and maintains employee handbook and policy/procedure manual.

Structured and implemented Benefits Packages, incentive, and new employee orientation.

Saved over 70% of recruiting costs by creative strategic in-house efforts.

Played a key role in Employee conflict issues and assisted managers in mitigating conflicts promptly to fulfill and surpass company expectations.

Initiated creative ways to motivate employees by introducing Employee Appreciation Days, Acts of Kindness, etc.

Launched Health campaign for having all the employees COVID vaccinated with coordination of the Passaic Health Department.

Processed layoffs and severance packages during reduction in force.

Developed an internship program, including creating requisitions and salary guidelines.

Co-authored company's employee handbook outlining payroll, background checks, benefits, company policies, breaks, vacation, and performance expectations for exempt and non-exempt employees

Conducted workplace investigations, consulting legal when necessary.

Created safety polices and set up Workers' Comp program by collaborating with EHS Manager.

Maintained compliance while navigating H1B visa process for employee work authorization.

Processed payroll weekly through Payroll for hourly and salary employees at the facility.

Prepared and filled the Disability forms and responding to unemployment claims and other inquiries.

Overseen terminations and conducted exit interviews.

Advansys Technology ESC

Senior Administrator and HR Specialist Mar 14 – May 16

Responsibilities:

Mentored and supervising the travelling and logistics for the engineers mobilizing to the Company’s site in USA and different European Countries.

Managed getting the Schengen visas and the US for engineers mobilizing to the different cites of the Company.

Managed and handling all traveling issues like Medical Coverages for the Company’s employees and engineers during their travelling period.

Managed and dealing with all issues and upcoming problems related to the employees’ during their travelling period and assuring the flow of their work role during their travelling time.

Solved problems between the company’s client and the working engineers, during their business mission.

Responsible of newly hired people orientation.

Responsible for preparing employees contracts and keeping them updated (according to ant changes in the employee’s grade).

Responsible for adding newly hired employees to the social insurance office.

Responsible for issuing and renewing Work Permits for expats working at the company

Tracked the employees’ weekly Time sheets.

Maintained employees’ reports for their attendance, absence, Over time and data record.

Made sure that the company’s policy and procedures applied correctly to the daily work routine.

Gleeds Construction Consultancy S.A.E.(Industrial and Manufacturing) Apr 12 – Mar 14

General Administrator

Responsibilities

Created and Manage Written Communications such as e-mails, Memos & letters.

Handled Expatriates housing and housing maintenance.

Handled and supervising day to day administration functions and ensuring that all functions are properly executed.

Handled logistic aspects (travel arrangement, hotels reservation, airline tickets, meet and assist) for all expatriates as required.

Handled meeting and event arrangement.

Responsible for procurement and monitoring of office supplies, always maintaining good relationships with vendors and contractors to ensure best services, prices and quality

Handled the overall management of the company drivers and messengers.

Handled the renovations to all branches and the Head Office.

Handled insurance matters i.e. company assets and car insurance.

Responsible of newly hired people orientation.

Responsible for preparing employees contracts and keeping them updated (according to ant changes in the employee’s grade).

Tracked the employees’ weekly Time sheets.

Maintained employees’ reports for their attendance, absence, over time and data record.

Made sure that Gleed’s policy and procedures applied correctly to the daily work routine.

CEPSA Spanish Petroleum Company

Finance Manager Office Assistant Nov 07 – Apr 12

Responsibilities:

Organized and maintain official correspondence and relationships with EGPC; preparation of documents, documents delivery and reception, filing, necessary approvals.

Used EPICOR system, organize and implement all financial documentation.

Used EPICOR system, organize, input and maintain checks movements.

Design, implement and maintain a database to control invoices flow.

Plan and organize conferences, seminars and meetings as needed.

Manage all secretarial tasks; telephone calls; handling emails; Memos; letters; and reports.

Keep track of Contractors contact information.

Maridive Fugro

Executive Secretary Sep 06 – Apr 07

Responsibilities

Handle organization HR activities:

keeping employee’s information.

Handle Hotel reservations; air tickets; meet and assist.

Manage and prepare employees contracts and agreements.

Prepare new employees Job descriptions and objectives.

Conduct training programs for employees.

Orient new employees at the organization.

Prepare employees personal and medical expenses claims.

Xceed Cairo, Egypt

Customer Service Representative Jul 04 – Dec 05

(Microsoft activation call center for Spain, Egypt and Dubai)

Responsibilities

Handling customers calls from Spain, Dubai and Egypt using Spanish, English and Arabic to support the requested service.

Handling Customers complains and direct them to appropriate departments.

Activating Microsoft products "Windows, Office, etc.

Experience

Freelance Translator /Trainer/ Instructor

Soft skills instructor providing “communication skills” courses and “Executive secretarial skills” using learner-led methodology.

New Horizons Training Center

Working as English and Spanish freelance translator for translation offices.

English and Spanish narrator for media companies.

Teaching Arabic as a second language for foreigner

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