Legal Secretary Data Entry

NATIVIDAD SHEILA S. PENALES

**** ***** ****** ***. **** Las Vegas, NV 89146

310-***-**** / adq9xe@r.postjobfree.com

Results-oriented accounting/admin professional with extensive experience in large-scale manufacturing company helping with financial analysis, reporting, encoding, auditing, monitoring, warehousing and other administrative and clerical support needs. Driven to provide efficient, accurate and high-quality support to ensure operations remain within company goals and targets. Meticulous in directing the company's quality improvement and food safety programs including Good Manufacturing Practices (GMP), ISO Systems - Quality Management & Food Safety, Standard Operating Procedures (SOP) and the lean tools and principles.

SKILLS

Account analysis & reconciliation

Budgeting and finance

Encoding/GL accuracy

Month end reports

Internal auditing

Warehousing

Computer literacy (Excel, Word, Power point)

50 WPM typing speed

Close attention to details/highly trainable

Multi-tasking / working under pressure

WORK HISTORY

Healthcare Services Group

Windsor Health Care Center of Cheviot

Dietary Aide

3533 Motor Ave, Los Angeles, CA 90034 // Sept. 20, 2021 – Jan. 2, 2022

Assisted in the preparation of food, snacks and beverages for 80 residents and patients with varying health conditions and food preferences, in a 99-room skilled nursing and rehabilitation facility in Los Angeles area.

Served meals, ensuring food safety and hygiene procedures are always followed.

Collected meal trays and clear plates and assisted with kitchen maintenance and general cleaning.

Helped the supervisor take inventory of kitchen supplies and food items and store them in the proper location to ensure they stay fresh.

Well informed on the procedures and protocols for their facilities, including state-specified rules and regulations.

The J. Paul Getty Trust

Warehouse Stores Technician (Temp)

1200 Getty Center Drive. Los Angeles, CA 90049 // March 11, 2019 – August 14, 2020

Los Angeles, CA 90049

Reclassification of FedEx, UPS, DHL, United Express and other couriers shipping/mailing charges from the Logistics / Warehouse department to the different accounts (departments/personnel) of the Getty using the People Soft Financials system.

Preparing the monthly Postage Reports for reclassification.

Download invoices from various vendors for data entry to the mobile facility management system (Data Splice).

Assist the Logistics Asst. Manager in streamlining the numerous FedEx account numbers set up under the J Paul Getty Trust.

Laurus Corporation

Admin Assistant / Accounting Specialist

1880 Century Park East Suite 1016, Los Angeles, CA 90067 // April 3, 2018 – Dec. 21, 2018

Matching/batching and keying in of A/P invoices into the Great Plains system.

Support and distribution of all legal invoices (coordinate with the properties and internal personnel.

Depositing and keying checks received to offset open A/R.

Regular mailing and shipping of A/P checks and other accounting documents via UPS.

Scanning documents and loading into specific file location for all accounting personnel.

Weekly and monthly support for printing AMEX statements and receipts, distributing these to AMEX card users, keying it in to the credit card processor and filing statements and receipts into the Document Locator.

Filing of accounting documents in the Document Locator (i.e. audit documents, bank setup documents, legal invoices, etc.)

Assisted in the research/checking and resolution of credit memo posting errors, payments and related concerns.

Dole Philippines, Incorporated

Accounting Staff // Polomolok, South Cotabato PHILIPPINES // 2010 – 2018

Worked with department heads on the preparation of annual operating budget based on approved parameters, assumptions and guidelines.

Kept track and monitored department expenditures and identified expense variances; prepared the periodic financial report providing variance analysis, explanations and recommended budget control initiatives to align with company objectives.

Conducted a monthly review on the accuracy of recorded accounting transactions to ensure compliance to generally accepted accounting principles.

Maintained fixed asset module and calculate and record monthly depreciation expense.

Prepared a detailed operational and financial analysis of Capital Project requests ensuring the timeliness and entirety of all data needed; once approved, monitored the status of such projects; and prepared the Close-Out Report upon completion.

Worked closely with the accounting team to facilitate the account closing procedures each month.

Participated in the annual physical count of the assets and properties of the company.

Assisted in internal audits

Performed general accounting functions, including preparation of journal entries and posting into the JD Edwards system; this is updated and reconciled to the G/L on a regular basis.

Dole Philippines, Incorporated

Warehouse Staff // Polomolok, South Cotabato PHILIPPINES // 2008-2010

Carried out the daily warehousing activities effectively within the limits of the standard operating procedures and the accounting and inventory controls.

Ensured that warehouse stocks are properly stacked, accurately documented and customers’ requirements are met at the right quantity, right quality and right timing.

Administered the timely encoding/posting of the daily transactions and inventory movements to the warehouse inventory system so as to provide real-time data at any given time.

Performed the regular physical count of warehouse stocks to check inventory accuracy targeting zero variances.

Generated the daily inventory accounts breakdown and reports while ensuring accuracy and completeness of data.

Prepared a periodic inventory receipts and usages/issuances report using Microsoft excel.

Attended coordination meetings with Logistics, Quality Assurance and operating departments for updates on the status of current stocks in the warehouse and stocks ready for shipments, production schedules and shipment plans.

Prepared the annual operating budget of the warehouse section based on the company's financial policies and budget guidelines officially released by the Budget Dept.

ISO Systems Auditor // Polomolok, South Cotabato PHILIPPINES // 2005-2008

Audited the actual activities and processes of the different departments of the company to ensure compliance to standard operating procedures and work instructions specified in the Quality Management Systems manual.

Developed a simple and easy to maintain auditing metrics for the purpose of monitoring the quality and food safety effectiveness on a consistent basis.

Assisted in the review of documentation for new procedures.

Identified, recommended and applied improvements related to the routine functions.

Prepared the complete audit reports including all findings; submitted recommendations to resolve quality and food safety issues in order to improve performance through best practices.

Maintained an organized and clean workplace.

Dole Philippines, Incorporated

Office Clerk /Legal Secretary // Polomolok, South Cotabato PHILIPPINES // 1991-2005

Performed extensive clerical and administrative tasks such as taking dictations, writing correspondence, typing, faxing, photocopying, record keeping and organizing activities like departmental parties, study tours, travels of staff, business meetings and procurement of office supplies and equipment.

Assist in the timesheet processing of staff within the department.

Prepare travel authorizations for staff going on trainings and process expense reports

Organize and distribute the incoming and outgoing mails

File room maintenance

Provided general office support and back up support to the receptionist.

EDUCATION

Bachelor of Science – Accounting

University of San Carlos // Cebu City, Central Visayas, Philippines // 1981

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