Executive Assistant Legal Secretary
Resume:
Roberts, WI *****
adq8fz@r.postjobfree.com
KAREN MARQUARDT
OBJECTIVE
To obtain employment with an organization where I can utilize my expertise and professional administrative and accounting skills.
SKILLS & ABILITIES
Business Administration and Marketing (prepare marketing presentations and purchased and managed marketing products)
Registered and Certified Paralegal (Family law, Criminal law, Intellectual Property, Litigation, Corporate law)
Health - Executive and administration assistant/manager (in health arena: managed administrative staff for five departments, prepared and wrote positions papers, resolutions for MN Medical Association Annual Meeting and presentation to American Medical Association, facilitated and staffed various meetings, worked closely with management staff and physicians/customers from other clinics, insurance companies, etc., prepared budget analyses in Excel; worked in Claims coding for HIPPA, and other sources.)
EXPERIENCE
HEALTH PARTNERS, ST. PAUL, MN
2016-2016
Office Coordinator –
Answered phones; patients calling for appointments with clinicians for CPAP and other medical equipment.
Scheduled patients with clinicians for training of equipment and fittings.
Invoicing and billing
CAPITAL LIEN, ST. PAUL, MN
2007-2009
Law Specialist –
Provided UCC searches for UCCs & tax liens, retrieve copies, and submit UCCs for filing with a comprehensive and timely research relating to UCCs, tax liens, judgments, bankruptcies, corporate records, and real estate research.
Also, located liens by debtor name or file number, then customized our findings to tailor the specific business requirements for the customer.
Completed search by billing the customers with faxed invoice and copies of findings.
TLC COMPANIES, ARDEN HILLS, MN
2003-2006
Legal Secretary –
Prepared legal drafts; i.e., interrogatories, litigation summaries, discovery, as necessary.
Created Power Point presentations from General Counsel for delivery to executive management re: DOL changes and various HR matters.
Coordinated communications between General Counsel and outside counsel.
Assisted with internal investigation for legal, EEOC, wage, W/C, accident claims.
Assisted in legal research, internal research, and mailing Legal newsletter.
Assisted and maintained the production of BOD/Shareholders minutes book and stock ledgers.
Created and maintained Excel spreadsheets tracking Legal invoice tracking and other spreadsheet data.
Maintained employee personnel files.
Managed New Hire employee package and obtained correct employee forms for personnel files.
Assisted Sales and Marketing when necessary.
Developed and maintained General Counsel filing system.
PROSTAFF – ASSIGNED TO: MNSCU, ST. PAUL, MN
2002-2003
Executive Assistant to the Senior Vice Chancellor -
Scheduled and managed senior vice chancellor’s extremely busy calendar.
Oversaw a variety of office management details (supervised administrative staff).
Anticipated and responded to the needs of senior management and direct reports, effectively and efficiently.
Designed and maintained spreadsheet data (confidential budget) and other reports, charts, and graphs.
Designed and oversaw delivery of presentations.
Managed senior vice chancellor’s direct reports’ meeting preparation and attendance.
Coordinated communications for the senior vice chancellor’s staff (internal and external).
Oversaw/proofed/approved written communications for senior vice chancellor drafted by her direct reports/subordinates, and edited, as necessary.
Set up conferences and conference calls, scheduled meetings, and travel arrangements.
Updated senior vice chancellor (in her absence) on all events, meetings, etc. relating to MnSCU colleges and universities, as well as meeting updates, minutes, notes, etc. from direct report attendance.
Answered department phones, screened, and routed callers (ability to process information to caller and/or route to senior vice chancellor’s support staff for final assistance.
PREVIOUS EMPLOYMENT
1979-1985 – MINNESOTA MEDICAL ASSOCIATION
Started working in the Division of Socio-Economic Affairs (DSAE) unit, Health Planning Department; was promoted to Supervisor for the DSEA group (included Health Planning Department, Medical Research, Legislative Affairs, and Conference & Education.
1990-1997 – MCC BEHAVIORAL CARE
Worked in Network Operations Support (NOS), Administrative Assistant to the Director. There were five departments (49 staff members) within our division, NETWORK OPERATIONS, NETWORK IMPLEMENTATION, DATA ADMINISTRATION, CREDENTIALING, AND CONTRACTS. In addition to my supportive and administrative role, I also assisted in the Claims Department reviewing and coding claims and submitting for payment. I supervised the administrative staff of NOS, facilitating meets, notes, position papers, etc. In preparation for the reduction in staff, I also worked closely with HR (job descriptions writing, flow charts, etc.).
EDUCATION
CENTENNIAL HIGH SCHOOL, CIRCLE PINES, MN (GRADUATED)
NATIONAL AMERICAN UNIVERSITY (2 year AD program)
STRATFORD CAREER INSTITUTE (registered and certified paralegal)
LEADERSHIP
SUPERVISOR for the Division of Socio-Economic Affairs (DSEA), MINNESOTA MEDICAL ASSOCIATION (past employment from 1979-1993)
REFERENCES
AVAILABLE UPON REQUEST
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