Bookkeeper / Payroll Administrator / Manager
Resume:
Marco Brown’s
Curriculum Vitae
(This update: Aug 2021)
Main Work Roles
Bookkeeping * Accounting * Finance * Payroll Administration * Auction Administration * Management
Other Experience and Roles Possibilities
Finance Assisting * Accounts Receivable * Accounts Payable * Human Resources Administration Please Note:
Concise CV Section and Letter of
Recommendation - Pages 1 to 5
Annexures Section with Detailed
Experience - Pages 6 to 10
(Read and/or print these pages only if
detailed insights are required)
Personal Details
Full name: Marco Melfort Brown
Phone Number: 084-***-****
Email address: *****.*.*****@*****.***
Location: Florida, Johannesburg (West), South Africa LinkedIn: https://www.linkedin.com/in/marco-brown-a095b0210 Languages
English Fluent
Afrikaans Fluent
Brief Introduction and Experience Overview
I am a very well-experienced bookkeeper, payroll administrator and manager looking for a new and challenging position. I have over many years built up experience to the senior level that I am on now, my last three roles having been at managerial level. I have gained strong trouble-shooting skills and am respected by seniors, peers and subordinates. I also have strong experience in dealing with difficult internal and external stakeholders. I have gained experience and worked in the accounting, auditing, maritime, as well as the auction industry. I have also gained entrepreneurial, consulting and advisory exposure. Besides bookkeeping and accounting, I have gained good experience in financial administration and management, payroll and human resources administration, statutory compliance, managing and developing people directly and indirectly, and many other related skills.
I am open to a different career opportunity should my experience and skills allow me to explore such an opportunity or if transition training should be required. Page 2 of 10
I am a married male with three sons and value family life. I plan to further my academic studies starting 2022. I live in Florida in the west of Johannesburg and would love to work anywhere in Johannesburg or its surrounding regions, towns or cities. I qualify as an EE candidate if this should be of any consideration and am immediately available to start working if I should be the right fit for your organisation. Skills Overview
(If required, please see my detailed skills and work experience for my last three roles (2002 – 2020) on the Annexures Section from page 6 onwards) Over 27 years of work experience -
Management: More than 15 years management experience; managing and guiding various functions and departments; as well as managing or overseeing finance; administration and other staff.
Financial: Experienced in full function financial administration and management.
Payroll and Human
Resources: Experienced in full function payroll administration; and wide exposure to and knowledge of human resources
administration.
Auctions: Experienced in full function auction administration and auction financial management.
Other: Experienced in or working knowledge of legal and regulatory compliance; tender preparations; insurance and risk management; broad-based black economic empowerment exercises; and similar activities.
Software knowledge: Sage Pastel Accounting; TurboCASH Accounting; ACCFIN
(back-office system for accounting practice); AuctionLinkz
(auction admin and financial management system); VIP Payroll and MS Office
Education
Partially completed: National Diploma Accounting
Institution: Technikon Wits & Technikon SA (now incorporated into Unisa)
Location: South Africa
Subjects completed: Financial Accounting 1; Financial Accounting 2; Quantitative Techniques; Business Law 1; Business Economics 1;
Communication in English; End-user Computing 1
Date last examined: 1995
Payroll Administration Diploma
Institution: Damelin College
Location: Johannesburg, South Africa
Date completed: 1998
Page 3 of 10
Senior Certificate (Matric / Grade 12)
Institution: Noordgesig High School
Location: Johannesburg, South Africa
Subjects passed: English HG; Afrikaans HG; Mathematics SG; Accounting SG; Business Economics HG; Biology HG
Date completed: 1990
Employment History
(If required, please see Annexures Section (pages 6 to 10) for detailed duties of most recent roles) Company: Auction Operation (Pty) Ltd
(medium-sized auctioneers of vehicles and other movable assets)
Title: Manager – Finance and Auction Administration Duration: 09/11/2009 – 31/08/2020
Duties: Auction Administration; Financial; Payroll and Related Duties.
Reason for Leaving: Retrenched
Company: Gobodo Incorporated
(medium-sized accounting, audit and consulting firm) Title: * Secondee Accountant, then
* Manager – Internal Accounting and Finance
Duration: 27/05/2002 – 30/04/2009
Duties: National Internal Accounting and Finance full function, as well as Payroll. Oversight role on HR and SME services, and many other related duties. Was a secondee to a client of Gobodo’s for about two years before taking on this internal role – see below.
Reason for Leaving: Seeking new opportunity
Company: Marine Data Systems (Pty) Ltd (MDS)
(a client of Gobodo Incorporated)
(Maritime technology development company)
Title: Secondee Accountant
Duration: +- 2 years between 2002 – 2004
Duties: Was seconded by my company Gobodo to their client MDS as an Accountant for about two years and reported directly to MDS’s Financial Executive. I led the accounting department functions and staff, and ensured all tasks, reporting and related activities were fulfilled. Also had oversight role on some payroll and human resources activities.
Company: Marbro Business Consultants CC
(SME accounting and business support services)
Title: Entrepreneur and Manager
Duration: 01/08/1998 – 30/04/2002
Duties: Running all business operations and managing all services including bookkeeping to trail balance and financial statements; and all allied tax; payroll; statutory and related duties for clients in an accounting firm environment. Reason for Leaving: Business did not reach desired success level and I decided to dissolve the company.
Page 4 of 10
Company: Tribute Management Services CC
(SME accounting and consulting practice)
Title: Senior Bookkeeper
Duration: 01/05/1993 – 31/07/1998
Duties: Bookkeeping to trail balance and financial statements; and all allied tax; payroll; statutory and related duties for many clients in an accounting firm environment. Progressed to senior bookkeeper level in later years and had reporting and supervisory responsibilities as well.
Reason for Leaving: Left to start own bookkeeping and business support venture. Referees
Name: Mr Kenneth Smit
Job Description: CEO / SAIPA
Company: Auction Operation (Pty) Ltd
Contact Number: 084-***-****
Email Address: *******@****************.**.**
(Letter of Recommendation from Mr Smit attached)
Name: Mr Daya Naicker
Job Description: CFO / CA(SA)
Company: Previously COO with Gobodo Incorporated
Contact Number: 082-***-****
Email Address: ************@*****.***
Name: Mr Itani Tseisi
Job Description: CEO / Financial Executive / BCom (Hons) Company: Previously Financial Executive with Marine Data Systems
(Pty) Ltd
Contact Number: 082-***-****
Email Address: *****@****************.**.**
(Gobodo client’s Financial Executive to whom I directly reported during my secondment period)
Name: Mr Lloyd Theunissen
Job Description: Director / SAIPA
Company: Tribute Management Services CC
Contact Number: 083-***-****
Email Address: ***********@****.**.**
Page 5 of 10
Page 6 of 10
ANNEXURES SECTION
(Pages 6 – 10)
DETAILED EXPERIENCE OF LAST TWO ROLES – 2002 TO 2020 Detailed Duties 2009 to 2020 - Most Recent Role
(at Auction Operation (Pty) Ltd)
Broad Role: Auction Administration & Financial Management, General Financial Management, Payroll Administration & Human Resources and Related Duties
Detailed Duties:
Auction Administration Management:
- Managed the entire auction administration cycle including planning, resourcing, actioning, follow through and conclusion - for 12 to 15 auctions every month throughout the year.
Managed a team of auction administrators and ensured the team completed all tasks and functions which included taking on purchased and consignment stock, lotting the items to be auctioned, taking photos of the items, uploading stock and photos to the static website and live auction website, taking auction deposits and registering buyers (online and in-person) for auctions, capturing sales on auction days, collecting monies from buyers, releasing paid-for items, payments to seller creditors, and all related activities (including issuing eNatis papers for vehicles sold) within set deadlines and time-limits for each auction (as advised for 12 to 15 auctions every month).
Maintenance of auction dates calendar on websites and placing of adverts on the website. Also informed all stakeholders of auction dates and dates changes within and outside the company.
Ensured that all tasks and functions were performed in accordance with company policy, Financial Intelligence Centre (FIC) legislation, auction industry regulatory requirements, banking and other clients’ requirements, licensing requirements, and all related and legal requirements, at the same time keeping abreast of the latest industry and legal requirements, as well as proposing and implementing changes where necessary.
Review, devise and implement auction-specific customer documents like auction buyer’s contract, catalogues, auction rules, and legal terms and conditions.
Closely monitor websites and advise/propose changes to websites, websites forms and websites legal terms.
Responsible to oversee a compliment of staff in the eNatis/Licencing department, ensuring that that department carries out its function and duties satisfactorily.
In conjunction with the IT manager, closely monitor the smooth operation of the auction management system (called AuctionLinkz), dealing with the developers in terms of challenges experienced, improvements/changes required, or further developments needed, as the case may be. Auctions Financial Management:
- Managed and oversaw full financial function in so far as the auction cycle was concerned.
Taking on of consignment and purchased stock, auction sales, accounts receivable function (auctions) including payments from buyers, accounts payable function (auctions) including payments to seller creditors and Page 7 of 10
suppliers, accounting for commissions and other income, accounting for VAT thereon, and accounting for joint venture partners, transfers of nett profit from the auctions trust account to the business operational account, for every auction (each individual auction having a lot of stock items, many sellers and hundreds of buyers) every month.
Reconciliation to the bank accounts of all monies received from buyers, all monies paid to sellers, auction and joint venture profits, commissions, other income, VAT and inter-account transfers.
Costing and expense analysis and reporting for joint venture projects.
Other ad hoc costing and expense analysis and reporting.
Verification, validation and refund of unsuccessful buyers’ auction deposits after every auction.
Reporting of cash and suspicious transactions to the FIC almost daily.
Reconciliation of all auction monies (inward and outward) to the VAT accounts/VAT payable and ensuring that VAT is paid over timeously monthly. Aspects of General Financial Management:
Cashflow management and projections.
Review and approve all auctions and general payments against valid documentation and support.
Manage and guide accounting department staff and functions, like accounts receivable (general), accounts payable (general), and other functions.
Ensure compliance, review and devise administrative and financial policies, procedures and forms/documentation.
Responsible for other selected financial and administrative staff and functions including petty cash, banking, insurance, financing and credit facilities, income tax, and similar duties.
Preparations for and ensure readiness for annual audit.
SARS and other statutory bodies liaison.
Payroll Administration and Related:
Responsible for payroll function and staff ensuring collating, preparations, processing, loading wages and salary payments, for all workers, managers and directors, which included weekly, monthly and casual staff.
Ensuring all monthly and annual statutory obligations are met on time for PAYE, SDL, UIF, and Compensation Commissioner.
Ensuring all other payroll obligations are met like annual IRP5’s, PAYE and IRP5 reconciliations, Employment Equity reports, and so on. Human Resources and Related:
Oversight role for the human resources function (which was not a dedicated department).
Collate, compile, complete and submit annual Employment Equity reports.
Assisted with recruitment campaigns, interviews, employment offers, employment contracts, letters of appointment and all related matters.
Assisted with disciplinary hearings, retrenchment exercises, CCMA matters, and similar incidents.
Responsible for telephonic and written employment confirmations and similar matters.
Ensure leave policies are adhered to and leave records are maintained.
Responsible for accident reporting (injury on duty) and claim follow through with Compensation Commissioner.
Liaison and correspondence with all HR/Labour related institutions including UIF.
Assist with any other HR related issues as they arise. Page 8 of 10
General/other:
Assisted with the following –
Annual Broad-Based Black Economic Empowerment (BBBEE) exercise, compiling all information, collating and completing schedules, and supplying all supporting documentation for the practitioners.
Oversight of receptionist and cleaning staff at head office building where our teams were based.
Oversight on procurement of the company’s stationery, labelling and packaging requirements, as well as other incidental purchases.
Input on telecommunications, internet, software and technology requirements of the departments I was responsible for and the company in general. Detailed Duties 2002 to 2009 - Previous Role
(at Gobodo Inc):
Broad role: Accounting & Financial, Payroll and Human Resource Management Detailed duties:
Accounting / Financial Reporting / Tax
Prepared Monthly Management Packs (MMP) for the Johannesburg (JHB) and National (Nat) offices.
Ensured that other branches (6 offices) and one division prepared their MMP’s timeously and accurately.
Reviewed and interrogated other branches’ MMP’s.
Consolidated the MMP’s and arranged review by the Chief Operating Officer.
Prepared other reports that supplement the MMP’s, like national Debtors, Work-in-progress and cash flow projection reports.
Performed reconciliations of major balance sheet items like fixed assets, inter branch current accounts, VAT and others for the JHB and Nat offices and interrogate other offices and the division’s reconciliations.
Reported on cash position, movements and projections of all offices and division.
Oversaw, supervised and managed three JHB/Nat finance staff ensuring that the work is done timeously and accurately, and provided ongoing guidance in the performance of their duties. Had oversight over all regional office’s bookkeepers (about 5 or 6 people) and ensured that their work was up to standard, accurate and on time.
Oversight of SME services and SME bookkeeper.
Prepared annual budget templates and guidelines for use by all branches and the division.
Prepared the budget for JHB and Nat offices.
Interrogated all offices completed budgets.
Consolidated and reported on salient aspects of the annual budget for Executive approval thereof.
Prepared periodic projection templates.
Completed periodic projections and projection updates for JHB and Nat office.
Interrogated all offices completed projections.
Consolidated and reported on these projections.
Ensured that company cash management policies are adhered to.
Reported on cash flow positions and deviations at regular intervals. Page 9 of 10
Payroll Administration and Human Resources Management
Oversaw, supervised and managed payroll/HR administrator ensuring that the work (full payroll functions) is done timeously and accurately, and provided ongoing guidance in the performance of their duties.
Dept of Labour annual Employment Equity Reports.
Dept of Labour UIF periodic statutory notifications with regards to employee movements.
Ensured that 3rd party deductions were accurately and timeously paid over and that all the necessary schedules and returns were completed and submitted.
Ensured that monthly employee expense claims were processed and performed the first review thereof, and ensured payments were made timeously.
Ensure that leave records were maintained.
Assisted with Fasset (SETA) annual Workplace Skills Plan.
SARS monthly EMP (Employees tax, UIF and SDL) and Payments.
SARS annual IRP5/IT3 and Reconciliations.
SARS monthly VAT Return and Payments.
SARS annual Income Tax Return (IT14) and Bi-annual Provisional Tax Returns and Payments.
Policy formulation and implementation
Identified and reported on financial, HR and payroll policy and procedure shortcomings.
Devised policies and procedure to address those shortcomings.
Obtained approval for those new policies and procedures and drove implementation thereof.
Bank and Financing Liaison
Reported monthly debtors and cash position to the bankers to support financing and facilities covenants.
Co-ordinated annual financing and facilities review process.
Co-ordinated and arranged term financing (e.g. instalment sale deals) as- and-when-required.
Handled queries and requests for information.
Other Compliance
Ensured annual and periodic returns were completed and submitted on time with regards to:
Statistics SA annual financial survey.
Statistics SA quarterly payroll survey.
CIPRO annual return and payments.
Handled miscellaneous tasks like FICA compliance. Insurance and Risk Management
Attended to the firm’s professional indemnity insurance portfolio and co- ordinated the annual review and renewal.
Attended to the firm’s short-term insurance portfolio and co-ordinated the annual review and renewal.
Liaison and co-ordinated claims with brokers and insurance companies.
Assisted to devise measures and policies to minimise and prevent risk.
Manage the firm’s employee short-term motor vehicle insurance scheme.
Ensured that employees are covered, and adequately so, for the firm’s group life scheme.
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Ensured that the applicable employees are contributors to the firm’s provident fund and medical schemes.
BBBEE accreditation
Managed projects to have the firm independently rated for Broad-Based Black Economic Empowerment.
Auditing, Consulting and Secondment
Before becoming the national accounting manager for the firm -
I assisted the audit teams with auditing and consulting for numerous clients for a few months when I started with the firm.
After above-mentioned few months, I was seconded full time to a medium- sized maritime technology development company called Marine Data Systems (a client of Gobodo Inc’s) for about 2 years. I reported directly to the financial executive of the client company and led the accounting department. I was responsible to manage finance staff and ensured all accounting functions are fulfilled including up to monthly management accounts and all related activities. I had an oversight role on some payroll and human resources activities.
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