Executive Assistant Administrative
Resume:
GRISEL NIN
Orlando, FL
adile8@r.postjobfree.com
To obtain a position as a high-level administrative assistant or executive assistant which would allow me to utilize my strengths and professional experience to deliver you results. Self-motivated professional with over 15 + years of experience supporting executives and high-performing teams. Highly proficient with meeting and travel coordination, executive calendar management and special projects; strong written and verbal communication skills, highly organized and focused.
Executive Assistant, Sr. Specialist
MUFG Financial Group - Tempe, AZ
April 2018 to January 2020
Provided high-level administrative and executive support to leaders of the executive team and the managing director.
Developed a deep understanding of leaders and departmental objectives to anticipate needs and changes.
Professionally represented leaders in all communications and as requested by the executive in meetings and committees.
Responsibilities included budget tracking; organizing/maintaining executives files; handling complex projects; calendaring and coordinating schedules; answering/screening incoming calls and emails; scheduling and organizing meetings; preparing meeting agenda’s and taking accurate minutes of meetings; proofreading and researching information; drafting and composing written materials; coordinating travel arrangements, itineraries and those logistics; expense reports; creating and updating spreadsheets and presentation decks; handling incoming mail; maintaining office supplies; events/catering;
Responded to guests, clients and team requests promptly and professionally readily offering assistance or services.
Conserved executive's time working closely with direct reports to track information or progress on executive’s behalf.
Handled confidential material relevant to the practice with professionalism, ethics, discretion, and privacy.
Collected and analyzed data information to help determine when interventions brought about desired results.
Prepared various reports by statistical analysis to represent large amounts of data and/or information collected.
Handled multiple projects simultaneously while effectively meeting development milestones and tight deadlines.
Maintained the internal document management system for the organization of electronic and paper files.
Acted as delegate on executive behalf for approval of timecards, expenses, business travel and vacations.
Managed and maintained the SharePoint collaborative platform and controlled the access.
SOFTWARES: Tableau, SharePoint 2013, Office 365: Word, Excel, Outlook, PowerPoint, Visio, OneNote
Executive Administrative Assistant
Banner Health Medical Center - Phoenix, AZ
Banner Staffing - Phoenix, AZ
April 2017 to April 2018
Provided high-level administrative and executive support to the regional Chief Nursing Officer (CNO) and Chief Financial Officer (CFO) of Banner Desert Medical Center, Banner Ironwood Medical Center and Banner Goldfield Medical Center.
Professionally represented leaders in all communications and as requested by the leaders in meetings and committees.
Coordinated and facilitated special projects for executives ensuring that details were prioritized and timely completed.
Effectively exercised discretion and judgment on matters of high ethics and confidentiality of sensitive nature.
Responsibilities included managing executives calendar, case management, organizing/maintaining files and records; handling complex special projects; complex calendaring; coordinating schedules; answering/screening incoming calls; scheduling and organizing meetings providing necessary logistics – agenda, catering, technology/technical equipment and other accommodations; preparing and distributing agendas; transcribing dictation and taking accurate meeting minutes; drafting and composing written materials and other documents; analyzing and researching information; editing and proofreading; coordinating travel logistics and itineraries; expense reports; preparing and editing spreadsheets and presentations; coordinating trainings and education; conference and event registrations; organizational charts;
Communicated with all levels of management including physicians, employees, patients, visitors, and the community.
Welcomed guests, clients, and patients by greeting them, in-person or on the telephone, answering or directing inquiries.
Conserved executive's time by reading, researching, analyzing, documenting, and routing emails/correspondences.
Generated various weekly/monthly administration departmental reports and assisted with other reports as necessary.
Prepared information by statistical analysis to represent data and information collected from various facilities.
Managed, constructed, and distributed the Banner newsletters for the Banner – Dessert, Ironwood and Goldfield facilities.
Managed the nurse’s DAISY awards nomination program for the Banner – Desert, Ironwood and Goldfield facilities.
Worked closely with the Arizona State Board of Nursing and the CNO administratively for specialized practices.
Worked closely with the administrative assistants to maintain the daily operations of the Banner Health administration office.
SOFTWARES: Office 2016, SharePoint 2013, Word, Excel, Outlook, PowerPoint, OneNote
Executive Administrator
OncoPlex Diagnostics - Rockville, MD
June 2014 to April 2017
Provided high-level executive support to the: VP of Operations, VP of Research & Development, VP of Human Resources.
Responsibilities included administrative support; compliance; budget tracking; generating reports; coordinating townhalls; BOD meetings; events and planning; executives calendar management; handling special projects; organizing/maintaining files and records; complex calendaring; coordinating schedules; answering/screening incoming calls; scheduling and organizing on-site and off-site meetings providing necessary logistics – agenda, catering, technology/technical equipment and other accommodations; coordinating travel logistics for multiple executives; planning travel itineraries; expense reporting and reconciliations; preparing and distributing agendas; transcribing dictation and taking accurate meeting minutes; drafting and composing written materials and other documents; analyzing and researching information; editing and proofreading; preparing and editing spreadsheets and presentations; coordinating trainings and lunch & learns; conference and event registrations; maintaining the organizational charts; updating spreadsheets and records; updating the company’s policies and procedures;
Additional support to VP of Operations included managing contracts and compliance; NDA; managing orders and inventory; document management; purchasing office equipment; facilities management; occupancy planning; new-hires set-ups and system configurations working closely with the IT third-party to ensure complete set-up and access.
Additional support to VP of HR included facilitating the new hire orientation/on-boarding process; entering new-hires into the payroll system; managing the benefits program; new-hire education and trainings; managing the service award program; assisting with performance reviews and bonuses; creating and generating headcounts reports; preparing interview schedules and offer letters; maintaining the employee records; I-9 verification and updating the employee handbook.
SOFTWARES: iSolve, QuickBooks, Office 2013, SharePoint 2013, Word, Excel, Outlook, PowerPoint, OneNote
Executive Administrative Assistant
CNN News - Atlanta, GA
July 2007 to September 2011
Provided high-level executive support to the SVP and Regional Controller of CNN TBSLA Financial Control.
Responsibilities consisted of organization, time management, handling special projects, tracking information on executive behalf; calendaring, coordinating schedules, pre-screening calls and emails; drafting written materials; proofreading; scheduling meetings and conferences; preparing meeting agenda’s and taking minutes; coordinating travel and preparing itineraries; preparing and editing presentations; creating spreadsheets and working with formulas; compiling financial data; organizing/maintaining executives files and records; coordinating domestic/international travel; expense reporting;
Responsible for researching and compiling statistical and financial data, working with charts, excel spreadsheets and formulas.
Produced various statistical and financial reports, proposals and presentations decks including communication marketing materials.
Maintained the organization of correspondence and workload on the executives' behalf as appropriate.
Maintained office supplies and inventory; assisted with handling and distributing departmental mail and correspondences.
Compiled and submitted expense reports; resolved all discrepancies and reconcile credit card charges/cash.
Coordinated domestic and international events, summit meetings and conferences working with vendors and strict budgets.
Administrative Assistant II
Digital Insurance, Inc – Life and Health - Atlanta, GA
June 2005 to August 2007
Provided complex administrative support to the Director of Licensing and the licensing department
Ensured business and producer licensing compliance in accordance with Department of Insurance (DOI) regulations.
Managed and maintain over 2,500-time sensitive employee and business licenses successfully meeting tight deadlines
Demonstrated departmental and state level support for new licensing, contracting, compliance, renewals, and continuing education
Generated weekly/monthly/quarterly reports and created pivot tables assisting with other reports as necessary
Associates of Science – General
Valencia Community College – Orlando, FL
Georgia State University – Atlanta, GA
Bachelor of Arts – Business Administration in progress
City College – Altamonte Springs, FL
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