Executive Assistant

TAMECA R. MILES

Cell: 972-***-****

Email: adifsi@r.postjobfree.com

Proficient in Microsoft Office ~ Event Planning ~ Complex Travel Accommodations Excellent Project Management ~ Creative Presentation Skills ~ Multi-Tasking Professional, proactive, relationship-oriented and dedicated Executive Assistant to the CEO/President with more than 20 years of hands-on experience. Exceptional ability to handle daily demands. Possesses the highest degree of integrity and confidentiality. Proven strong leadership, outstanding communication, work load priori- tization and teamwork. 80+ wpm

PROFESSIONAL EXPERIENCE

AMN Healthcare, Coppell, Texas

Senior Executive Assistant to the President Site Lead December 2018 to Present

• Provide high-level support to the CEO, President and all executive staff

• Coordinate domestic, international and family travel (complex and frequently changing). Also experienced in dealing with private aviation for group trips and visa/passport requirements

• Proactively manage and prioritize complex calendars including meetings, events and personal appointments

• Plan and coordinate Board of Directors meetings, executive team meetings, executive retreats and site visits

• Produce high-level communications ranging from company-wide announcements to investor relation

• Create and update presentations in PowerPoint for internal and external meetings

• Book conference rooms and WebEx meetings to include video capabilities

• Maintain strict confidentiality with sensitive information, financial documents, records and personal matters

• Process invoices, check requests, expense reports and corporate card reconciliation

• Manage, mentor and supervise a team of 10 Executive Assistants

• Drives and participates in Executive Assistant selection process and on-boarding

• Leads monthly discussion regarding Executive Assistant annual goals, site coverage, activities, individual development plans and communication

• Assist with special projects and assignments

Stearns Lending (A Blackstone Portfolio), Lewisville, Texas Executive Assistant to the CEO/Board of Director

July 2012 to November 2018

• Assisted in the assembly of board materials, correspondence, minutes, scheduling, travel, and logistics. Serves as the lead point of contact during Board and Stockholder Meetings

• Event planner for corporate events, holiday parties, executive meetings, President’s Club Retreat, and MBA Conferences

• Handled and safeguards confidential and sensitive company and personal information

• Extremely familiar with the specific, detailed needs of the CEO and travel partners; creates consistent travel itinerary portfo- lios for reference and available during travel times to quickly address any last minute changes or cancellations

• Handled calendar appointments and scheduling

• Tracked expenses for CEO by managing corporate cards, personal cards, and receipts

• Maintained executive and channel organization charts

• Collaborate effectively with other assistants and participates as an active member of the Administrative Team

• Arranged and manage monthly all hands call for 2000 employees, weekly staff meetings and daily touch point meetings

• Administrator for the corporate travel system, Egencia

• Worked after hours and on weekends as needed

Prime Lending, Dallas, Texas

Executive Assistant to the EVP and CFO

March 2012 to July 2012

• Maintained executive’s calendar and email

• Prepared monthly expense reports

• Created intricate travel plans and agendas

• Organized corporate meetings, conference calls, presentations, catering requests and minute taking

• Researched, prioritized, and follow up on incoming issues and concerns addressed to the executive team

• Worked within MS Office on various projects in Excel and PowerPoint MetLife Home Loans, Irving, Texas

Executive Assistant to the President

March 2010 to March 2012

• Assisted the CFO, CRO, CTO and other executives as needed

• Maintained executive’s calendar and email

• Provided administrative support to the Board of Directors

• Schedule VIP travel to include first class airline reservations, limousine services, and luxury hotel reservations. Provided travel folder to executive with detailed itinerary. All travel arrangements reconfirmed prior to travel day.

• Prepared and review reports, spreadsheets, presentations, and finished documents relative to executive’s assignment

• Prepared confidential reports, charts, and tables regarding operations, staffing changes, sales volumes

• Professionally answered and directed incoming calls

• Coordinated meetings and events including finding a location, catering, attending the events to provide support, prepare ma- terials, and other needs for a successful event

• Completed and submitted expense reports

• Maintained executives contact lists in lotus notes, personal cell phone, and blackberry

• Event Planner for Sales Rallies, Presidents Club and National Meeting which consist of 1000 employees

• Arranged meeting space, catering and logistics for 15 Business Review Meetings each month.

• Arranged monthly all hands calls that consist of 4000 employees

• Lead and mentor 20 Administrative Assistants

• Assisted with audit engagements including preparation of the engagement memos, pre-audit administrative tasks, proofread- ing and editing of audit reports, and final audit wrap-up

• Handled personal bank account and schedule personal travel for Executive & family

• Developed and maintained effective business contacts with vendors and services Bank of America – Plano, Texas

Executive Assistant to the President

May 2001 to March 2010

• Assisted CFO, CTO, COO, and other executives as needed

• Scheduled VIP travel for executives to include first class airline reservations, limousine services, and luxury hotel reserva- tions. Arranged corporate jet accommodations at private airports and worked closely with the flight services department for late/early arrivals. Provided travel folder to executives with detailed itinerary. All travel arrangements reconfirmed prior to travel day.

• Lead Executive Assistant of 50 Administrative Assistants

• Maintained executives contact list in lotus notes, personal cell phone, and office blackberry

• Handled personal bank accounts, home access, scheduled personal travel for the executive and family

• Privy to personal credit card accounts, and financials

• Prepared confidential reports, charts, and tables regarding operations, staffing changes, sales volumes

• Represented senior executive in his absence by communicating and meeting with external clients, consultants, vendors and business partners

• Supervised less experience and entry level support staff, i.e. receptionists and administrative assistants

• Scheduled monthly business review meetings and maintained calendar and organization charts

• Generated and distributed reports and spreadsheets to be used in presentations at executive meetings

• Appointed as the United Way campaign representative and lead for 9000 employees EDUCATION

University of Phoenix

Preston Ridge College

Richland College

Professional references available upon request

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