Senior Executive Assistant

Key Skills

Executive Assistance P&L Management

General Administration Revenue & EBIDTA Growth

MIS support Key Account Management

Time Management Business Strategy & Execution

Calendar Management New Business Development

Statutory Compliances Strategic Alliances & Partnerships Audit & Inspection Profit Centre Operations

Office Management Sales & Marketing

Reporting & Documentation

Training

Team Building & Leadership

Team Building & Leadership

Strategic professional with considerable experience of supporting high level executives such as Presidents & CEOs and undertaking a wide variety of duties and responsibilities in a number of different industries, targeting assignments in: Executive Assistance/ General Administration

Profile Summary

Achievement-driven Professional offering experience of over 20 years in Executive Assistance, General Administration by using various skills acquired so far to ensure effective operations of Executive’s office Proactive mindset, big picture thinking and problem solving skills to identify possible conflicts and risks

Possess excellent variety of communication, time management & organizational skills with ability to multi-task efficiently, pro-actively and accurately in high pressure environments

Ability to build strong interpersonal relationships in order to effectively contribute to a highly collaborative and trust based work environments Enhanced operational procedure, systems and principles in areas of information flow & management. Always looking for opportunities to expand systems by keeping an eye for deep details & anticipating needs Highly skilled in implementation of policies and documentation & extensive global co-ordination.

Ability to stay focused under pressure and manage urgent tasks against aggressive timelines.

Highly competent at planning and managing complex calendar & itineraries by using best judgment to assess the possible impact on priorities Experience in qualitative & quantitative data collection/collation, mystery audits, bookkeeping, billing, payroll systems & requisitions Always highly motivated & organized with high level of integrity & discretion and impeccable attention to detail

Career Timeline

YOGITA WALIA BHATNAGAR

Senior Executive Assistant

adg4xo@r.postjobfree.com

Mobile: +91 - 995-***-****

Education

PGDBA (HR) from Symbiosis Institute for Distance Learning, Pune in 2005

BCA (Computers) from IGNOU in 2002

Office Assistant’s Course from Bhartiya Vidya Bhawan, New Delhi in 1999

Secretarial Practice from YWCA –New Delhi in 1998

Work Experience

Since Sep’18

Walmart India - Executive Assistant to President & CEO (at DGM level) Key Result Areas:

Providing advance diary management with strong focus on forward planning and time management Managing all verbal and written communication (through all mediums) while ensuring the executive’s time is invested on the right outcome and deliverables

Working closely and communicating regularly with all external stakeholders to provide a cohesive and smooth support network Primary research for panel discussion topics and other panelists for the events and making notes and reports for the meeting Prioritizing and leading multiple tasks at a time and provide high level, tailored administrative support to CEO Building detailed travel itineraries and agendas including scheduling flights, arranging other transportation and book accommodations

Improving professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations Completing projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress while showcasing problem-solving skills Acting as a liaison between the CEO and the verticals by transmitting directives, instructions and assignments and following up on the status

Providing timely and diverse executive level administrative and intellectual support to the CEO Partnering closely with the EAs across various local/global locations to plan and execute major meetings/events etc. Handling tight deadlines, last minute changes & always demonstrating problem solving skills while remaining flexible Managing all sorts of communication effectively with all key stakeholders within/outside organization and professionally representing CEO’s office by responding & taking necessary actions proactively even in his absence Jun’16-Sep’18

Honda Cars India Limited - Executive Assistant to President Key Result Areas:

Performed administrative tasks for the President & CEO office by managing an extremely active calendar of appointments; completing expense reports

Managed the correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Maintained the executive's busy appointment calendar by planning and scheduling offsite meetings, conferences, teleconferences and travel

Planned national and international travel arrangements with great ease Ensured that President's schedule is followed and respected and presenting a "gatekeeper" and "gateway" role by creating win- win situations for direct access to the President's time and office Represented President office while dealing with different industry bodies like SIAM, FADA, CII by welcoming visitors, reviewing correspondence; attending important events, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the President

Organized President's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; producing agendas, minutes and all key paperwork for meetings; initiating telecommunications Executed weekly diary meetings with the President to discuss upcoming engagements & invitations Worked effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately

Dec’10-Mar’16

Godfrey Phillips India Ltd. - EA to Group President (KK Modi Group) Highlights:

Managed the variety of complex executive meetings & appointments for the Group President Supervised the incoming and outgoing email communication/letters/messages/phone calls on behalf of the Group President promptly and ensure email management i.e. organizing & updating inbox & folders in systematic manner Resolved all incoming issues & concerns addressed to the President, including those of a sensitive or confidential in nature Worked independently with various organizations namely Confederation of Indian Industries (CII), FICCI, NASSCOM, World Economic Forum (WEF) and Ministry of Information Technology Played a key role as Ambassador of the company

Feb’08-Nov’10

Nirula’s - Manager & EA to MD & CEO

Highlights:

Ensured heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings Helped CEO with preparation of presentation materials & spreadsheets Formulated miscellaneous reports and documents, prepared background documents and outgoing mail as necessary Random visits to Factory and mystery shopping at outlets in various locations & prepared checklist/reports for CEO office Feb’07-Jan’08

Federal Express(Fedex) Ltd. - EA to Sr. VP (Sales-India) Highlights:

Collated diverse types of sales related information (qualitative & quantitative) from multiple systems/sources and inputs to standard formats/reports

Emerged as an important part of the corporate team and formulated all kinds of misc. reports for Sr. Manager & MD. Apr’05-Jan’07

Amar Ujala Ltd. - Sr. Officer cum EA to National Sales Head Highlights:

Conducted edition wise daily, weekly & monthly MIS & analysis for National Sales Planning & Marketing Head Managed the budgeting, sales planning & scheme finalization for all the 20 units across the country Jun’99-Mar’05

Hindustan Times Ltd. - Sr. Executive (ABC) to GM (Sales) Highlights:

Conducted edition wise daily, weekly & monthly MIS & basic analysis for Delhi/NCR Provided all kinds of admin support to GM (Sales)

Personal Details

Date of Birth: 25th October 1979

Languages Known: English, Hindi

Mobile Number : +91-995*******

Address : 08-C, Overseas Apartments, Vasundhra Enclave, Delhi – 110096

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