Project Training

IRENE BABATUGON

A University Graduate and professional licensed teacher with over 6 years experienced in administration job description. A Project Secretary experienced in Oil & Gas Venture, with exposure and experienced as well of system software for Commissioning. A professional, proactive, take initiative, good knowledge and well organized with an excellent organizational skills and multitasking capabilities, utilizing my strong analytical and developed skills in communication as well as interpersonal skills into more challenging tasks to perform in any field of job description.

Email: **************@*****.***

Address: Bldg. 84. Aasim Bin Ali Street, Mansoura, Doha Qatar Phone: +974-********

EXPERIENCE:

July 2019 –Apr.2020 Administrative Assistant:

NFE OFFSHORE FEED – Topsides and Pipelines

McDermott Eastern Hemisphere Ltd. 2nd Floor. Burj Tower, Westbay Doha, Qatar Provide full secretarial and admin support to the FEED Project Management Team ensuring the smooth running of the department operations. Administering the following.

• Process all incoming/outgoing letters within COMPANY and CONTRACTOR. Prepares the distribution and issuing to respective consolidators via email, develop and maintain a proper filling and logging of document control system for recording and tracking of all documents for the project team and department by updating incoming and outgoing log.

• Prepare MOM and obtaining signature from COMPANY (QG) and CONTRACTOR Representative. Request for IT equipment, project folder access for employees thru service desk system.

• Travel and accommodation arrangement for newly mobilized personnel, internal deputation and visitors for the project using MJR Data Base System.

• Preparing for Service Work Order for any project workshop / events and catering arrangement internally & externally

• Creating a Purchase Requisition for Purchase Order issuance for Training Request, Pantry and Stationery Supplies, Transportation and manpower (Subcontractor).

• Coordinating the mobilization and demobilization of the employee.

• Transportation arrangement for both COMPANY and CONTRACTOR Personnel.

• Performed any administrative task may assigned.

February 2018 –June 2019 Training Coordinator:

Qatar International Safety Center (QISC- MADINA Group) Street 45. Salwa Road, Industrial Area Doha, Qatar

• Training Coordinator responsibilities include communicating with client and management directly to identify training needs and mapping out training requirements suitable for clients.

• Respond to inquiries via Emails, Fax or Telephone.

• Receives bookings of courses for the training Centre for Access and Lifting, Road and Safety HSE & Survival.

• Company representative dealing directly with client training coordination.

• Prepare, send receive email correspondence training booking.

• Maintain QISC Road & Safety /Access & Lifting Calendar.

• Arranging Lunch for delegates into daily basis.

• Assisting with obtaining the clients of Purchased Order.

• Preparing summary sheets and revenue report in a monthly basis.

• Responsible for coordinating the applicable training required as per designation wise and intimate to concern department availability.

• Allocate Instructor daily routine as per client training request.

• Preparing invoices prior to the training delivered.

• Any administrative task may assigned.

• Responsible to maintain a comprehensive record of training undertake. August 2016 – Dec. 2017 Project Secretary cum Document Controller: LR Zero Liquid Discharged Project (Ras Laffan)

Qatar Kentz WLL (Member of SNC Lavalin Group) Doha, Qatar

• Coordinate and provide full secretarial and admin support to the Project Construction department as well as in PMT (Procure. & Construction) by ensuring completion of varied administrative task.

• WMS (Work Management System) Operator Responsible for the administration/operator of a commissioning systems software program known as WMS. (Work Management System) WMS provides a means of reporting the Completion status of an item, subsystem, components and ultimately the project. Operating database system for commissioning department by downloading, creating

, generating doc. Register of each system and close out Punch list clearance/check sheets for RFC/RFSU completion into the system as well as punch list clearance preparation for dossiers submittal and closure to be completed prior to start up.

• Assisting process and distributing incoming and outgoing correspondence to client and to subcontractors, taking minutes of meeting (Internal and Client QG Construction Meetings) and prepares the distribution and issuing to respective consolidators for review and signature before approval by the Project PD( Project Director and to maintain records for the operation /team.

• Material Request (MR) raised for the project as necessary by company request portal.

• Coordination of project meeting including room bookings as required.

• Assisting contracts department/planner by updating logging man hours on a daily basis (Allocation Sheet), acquire invoices signature and approval from higher superior (PD), distribution of incoming/outgoing correspondence (including attachments) to client and subcontractor’s if necessary.

• Assisting QP/RLIC gate pass request, material pass request & vehicle application request as necessary.

• In general, all tasks/duties carried out as stated as secretarial /admin for an essential running of projects that must be adhered.

• Performs the necessary filing.

• Assist in Documentation control.

• Perform all computer operation/encoding as instructed by immediate superior .Assist in preparing and managing documentation internally by subcontractor. Handled all hard copy and electronic filling.

• Date entry through share file and excel to ensure accessibility, traceability and accuracy of documents. Control workflows management and documents distribution. July 2014- August 2016 Project Secretary:

Laffan Refinery Project LR2 (Ras Laffan)

Chiyoda Almana (CTCI) JV

Supplied to Qatargas Operating Company Limited Doha, Qatar

• Provide full secretarial and admin support to the project management team and department (LR2-EPC (Eng., Procure. & Construction) to ensure the smooth running of the department operations, process all incoming letters received from contractors and QP/RLIC to Company.

• Prepares the distribution and issuing to respective consolidators via email, develop and maintain a proper and user friendly filling and logging of document control system for recording and tracking of all documents for the project team and department, updating incoming and outgoing log.

• Handles and prepares COMPANY leave schedule plan assisting MOM

• Register for logging and updating, assisting contracts dept. with the invoices sent to venture accountant for further action.

• Prepares request of workflows via company portal for RLIC daily gate passes using company Citrix and obtained manager’s review and approval for application of temporary and permanent pass and those staff from other agencies who will demobilized /mobilize from the site office.

• Interface secretary by transmitting interface documents to company (Qatar Gas) / QP-RLIC with transmittal and acknowledgement, maintaining register log, transport assistance, coordinate company meeting rooms booking / arrangements.

• Support the officers and project team in daily admin roles and assist to keep stock of the stationary supplies for the department and perform other duties as may be assigned.

October 2011 – May 2014 Office Staff / Department In-charge/ Marketing: Taipan Development Corporation

Gaisano Group of Companies Surigao City Branch. Brgy. Luna, Surigao City

• Retailer and wholesaler firm. In-charge in any Bank Cards transaction, Claims from the costumer.

• Monitoring/ approved of vouchers of all employees and requisition of the company and the main task of Credit department which is P.O (Purchase Order) from trustees/guarantors and supplier.

• Contact prospective customer to develop and optimize marketing to be become a firm PO holder/ guarantors.

• Prepare and provide daily /monthly credit sales metrics and status report. April 2007 – April 2010 Operator / Quality Control (SMT): Career Technology Mfg. Corporation

Shulin City, Taipei Taiwan R.O.C

• Operate an electronic SMT Machine, test and measures and inspects raw materials, parts or processes defects and deviation from stated specifications using measuring instrument and microscope.

• Rejects items that fail to meet the specific procedures.

• Rejects items that fail to meet the specific procedures.

• Operate an electronic SMT Machine, test, and measures and inspects raw materials, parts or processes defects and deviation from stated specifications using measuring instrument and microscope.

Sept. 2005 – Feb. 2006 Quality Control:

Bridgestone Precision Moulding Company

Epza, Rosario Cavite Philippines

• Conducting One by one inspection of all the finished products, labels, test and segregate products with non good quality or has a defects through visual Inspection. May – November 2005 Operator / Quality Control:

JBC Food Corporation

Llano Rd. Novaliches Quezon City

• Operate some manual machine and do some random sampling or sorting manually at the same time through visual inspection, labels, weighing ad segregate item that fail to meet the quality measure of the products procedure.

EDUCATION:

2017 Logistic and Supply Management, Associate Graduate for Office Administration Ferrand Human Resources & Training Center Doha

Building 116,Haloul Street, Abu Hamour, Doha Qatar 2005 Bachelor in Elementary Education

Manuel L. Quezon University

916 R. Hidalgo Street. Quiapo Manila Philippines

LANGUAGES SKILLS

English Administrative

Visayan Customer Service

Tagalog Microsoft Office, Computer Skills

Mandarin WMS System (Commissioning) several to SAP PROJECTS:

2019 - Present NFE OFFSHORE FEED Topsides and Pipelines ( Qatargas North field Expansion Project) 2017- 2018 LR Zero Liquid Discharged Project (Ras Laffan) ( Qatargas Project) 2014 -2017 Laffan Refinery Project LR2 (Ras Laffan) (Qatargas project) CERTIFICATION & COURSES

• IIF Training for safety.

• ECITB (Engineering Construction Industry Training Board)

• BBS training (Behavioral Base Safety training)

• OPITO Basic Onshore Emergency Response Training (BOER)

• Basic First Aid and Basic Fire Fighting Training PERSONAL

Date of Birth: July 11 1984

Place of Birth: Surigao City, Philippines

Citizenship: Filipino

Civil Status: Single

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