Office/HR Professional

JULIE FORD TAFOYA

*** ********* ***. *******, ** 94536 510-***-****

***********@*****.*** linkedin.com/in/julestafoya

BUSINESS MANAGEMENT PROFESSIONAL

Performance driven professional with diversified skill sets covering HR, Facilities, Purchasing, Accounting and Project Management. Well known for improving internal operations, cultivating corporate culture and consistently completing dynamic projects on time within budget.

SKILLS

Benefits / Payroll / INS & Immigration / HRIS / HR Metrics / Stock Administration / Employee Relations / Sourcing & Recruiting / Team Building / Facilities / Staff Supervision / Purchasing / Materials Procurement / Shipping & Receiving / Asset Tracking / Accounts Receivable & Payable / Budgeting / IT / ERT / Event Planning / C-Level Executive Support / Document Control / Corporate Audits / Financial Consulting / Travel Planning / Corporate Bldg. & Clean Room Build-Outs / Executive & Corporate Calendar Support / Security & Badge Control / Analytical Reporting / Sales / Marketing / Corporate Communications Software and App Proficiency: MS Office / Easy Timesheets / SAP / Keri Systems / S2 Security / ADP HRB, Workforce & Pay Expert / SuccessFactors / BOX / Salesforce / Adaptive Planning / E-Verify / QuickBooks / SharePoint / Equity Edge / Adobe / Bill.com / Confluence / Apptix / JIRA / EchoSign / Wrike / TriNet / Paychex / CAD / Oracle / iCloud / Google Docs / TidyWork

EXPERIENCE

Engine Room, Pleasanton, CA

Office Manager

05/19 – 07/24

Billing & reporting, ran bi-weekly productivity reports for staff of 75.

Project Management: worked on various reporting projects for CEO and COO on a regular basis.

HR back-up support.

Corporate Communications.

Travel planning / hotel accommodation arranging for approx. 25 out of town employees during our summer and holiday events.

Facilities: Successfully rolled out an expansion of our suite under 1 month and post COVID condensed our suite back down to 50 % of the size in the same amount of time.

Accounts Receivable, deposited incoming checks.

Purchased supplies and food for the office, items for swag boxes, and gifts as giveaways for our Corp. Events.

C-Level Administrative support to CEO and COO.

Event Planning: managed and coordinated annual Holiday Parties and Summer Events for 5 years.

Set up new hire folders and lists in Box.

Onsite IT support and security (Alarm training and key distribution).

Manage Corporate offsite storage unit.

Byton, Santa Clara, CA

HR Generalist (Consultant Position)

01/18 – 04/18

Benefits Administration.

Conducted Interviews.

Training and development.

Sourcing and resume screening.

Ran background checks.

Met with Benefit Providers.

Recruiting and onboarding.

Created and organized HR files.

Arranged temporary housing for out-of-town employees.

Employee HR support

Julie Ford Tafoya, Fremont, CA

Family Caregiver

04/15 – 01/18

Tactus Technology, Fremont, CA

Purchasing / Office Manager (Consultant Position)

01/15 to 04/15

Managed PO using QuickBooks, established vendor relationships, negotiated pricing and submitted an average of 20 orders per day for R&D materials.

Procured goods from Asia and Europe.

Performed project planning and implementation in collaboration with C-level executives and external vendors.

Provided HR support with TriNet for 80 employees.

Entered Accounts Payable in QuickBooks, processed electronic wire payments via SVB Connect and corporate credit card reconciliation via Wells Fargo and SVB portals.

Managed shipping and receiving, data entry of packing slips and matched with invoices.

Corporate facilities contact and ERT lead. Successfully rolled out suite expansion, clean room revamp, moved employees, and furnished new space prior to deadline and under projected budget in collaboration with property management, architects, construction crew, electricians, plumbers, movers, security and IT consultants.

Shockwave Medical, Fremont, CA

Office Manager (Consultant position)

08/13 to 12/13

Built new space for expansion of staff, obtained city permits, coordinated space planning, furnished office, and managed construction crew, electricians, plumbers, movers, signage contractor, security, telecom and IT professional.

Managed purchasing and procurement of goods internationally, including vendor negotiation for R&D materials and clean room supplies.

Processed A/P and Payroll in QuickBooks.

Managed shipping and receiving, and matched packing slips with purchase orders.

Provided EA support to CEO, VP of Operations and manufacturing staff.

Performed document Control, SOP redlining and revising.

Coursesmart, San Mateo, CA (Company Acquired)

Office Manager

09/11 to 08/13

Managed benefit administration, employment verification through E-Verify, PTO tracking, maintained employee handbook and policies, new hire onboarding and orientation, and processed H1/INS filings.

Sourced resumes and posted jobs on LinkedIn, Craigslist and Monster, and screened candidates for hiring managers.

Performed document control for Publisher, Distributor Agreements, NDAs and MSAs.

Provided IT support, workstation set up, installation of software, email/distribution list maintenance and asset management.

Assisted CFO with EE compensation increases, job leveling/evaluations, 360 collection and tallies.

Administered A/P on Bill.com, collections, account reconciliation and reporting analytics using QuickBooks, Excel.

Conducted quarterly in house audits on Finance and HR files.

Managed security, space planning, construction and project management; independently relocated company headquarters to new building in April of 2012 with stellar results.

Corporate administrator and go to person for EchoSign, Get Connect, LoopUp, Bill.com and Apptix employee accounts.

EDUCATION & CERTIFICATIONS

General Education Courses / Psychology / Fashion Merchandising

Ohlone College, Fremont, CA

NNA Certified California Notary Public, 12 years

Human Resources Certification

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