procurement specialist
Resume:
Procurement Practitioner Professional *
ALEXANDER PADAYAO PADECIO
PROCUREMENT PRACTITIONER PROFESSIONAL – CPPM CERTIFIED
+639******** ****************@*****.***
PROFESSIONAL PROFILE
A highly motivated Procurement Practitioner Professional holding qualifications with over thirty years of experience encompassing domestic and international procurement of equipment, materials and services for MEP and HVAC (both electrical and mechanical) in the construction of high-rise buildings
(hotels and mixed-use condominium - offices), factory (electronics and semi-conductors), hospital and district cooling plants.
I have extensive experience in the supply management, importation procedures (Customs and Free Zone) and supply of labor materials contract administration (Administration of Sub Contract Order Agreements to Subcontractors) and exposure to Oil & Gas distribution handling the procurement of maintenance items for the multi-product terminal and LPG Gas Plant. Previously, I was employed in Adnoc-Distribution handling the procurement of goods and services for the Depot and Plant Maintenance, Fleet Maintenance and Filling Stations Maintenance using MAXIMO ERP System from year and ORACLE E-Business Suite R12 Procurement System. SKILLS SUMMARY
• Assess Cost, negotiate vendor and supply prices
• Analyze business supply needs and ensure businesses are getting the best possible materials
• Resolve pricing conflicts and place bids with different vendors
• In-depth sourcing
• Bids tendering
• Prices offer analysis
• Negotiation for better Terms & Conditions
• User of Business ERP platform: Maximo and Oracle
• PR to PO work cycle per KPI
• Purchase Orders and Long-Term Price Agreements Creation & Administration
• Expediting delivery
• Closing of POs and LTPAs
CAREER HISTORY
2011 TO 2020 PURCHASING ENGINEER ADNOC DISTRIBUTION – ABU DHABI, UAE Company Profile: ADNOC Distribution is the UAE’s leading operator of retail fuel service stations and the sole retail fuel operator in Abu Dhabi and Sharjah. Every month, more than 20 million visits are paid to our network of more than 360 retail service stations in Abu Dhabi, Dubai, Sharjah, Ajman, Fujairah, Ras Al Khaimah and Umm Al Quwain. Website: https://www.adnocdistribution.ae
Job Purpose: Manage the purchasing process for the respective portfolio in line with the company policies and practices to ensure availability of the requested materials and services to support company’s business, operations, and projects. Key Accountabilities:
(Specific Job Accountabilities)
• Purchasing Request Handling
• Receive the purchasing requests (PRs) from the authorized end users or inventory control while ensuring having clear request; quantities, specifications, and other conditions.
Procurement Practitioner Professional 2
• Interact with the end users in order to assure proper understanding of their requirements, and the proper descriptions for the purchase requisitions.
• Check the details in the PRs and approve as first approver.
• Categorize and analyze the received requests in accordance with the procurement strategies; category management, local purchases, projects, etc.
• Review the optimum stock level with the inventory control, or end user to ensure availability of the requested without duplicates or delays.
• Issue the purchasing order in line with the request type and procurement procedures to the selected vendor or supplier.
Sourcing & Vendor Management
• Gather new local, international suppliers, vendors for the assigned portfolio and forward it to feed the commercial directory.
Tendering
• Execute the tendering process as per company policies and procedures to identify the best sources on the supply market and comply with all legal and regulatory requirements.
• Prepare & Recommend Bidder list.
• Review the technical evaluation of the users and challenge wherever required. Coordinate with the suppliers to clarify the non-complying points & obtain their compliance/ reply.
• Carry out Commercial Evaluation of Bids and finalize alignment of Technical and Commercial Criteria with concerned end users, finance & legal for terms and conditions.
• Prepare the documents for the Minor & Major Tendering Boards for their endorsement/ approvals.
• Communicate and brief the suppliers and vendors on the procurement process; prequalification, tendering, financial terms, etc. to ensure clear process.
• Perform the sourcing, Implement and follow up on sourcing strategies for the assigned portfolio in line with company strategies, business plans and policies.
• Evaluate, review and measure the supplier performance, and provide feedback about the process to ensure availability of information about each.
• Report the supplier’s updates; supply list modification, performance, etc. to feed the commercial directory.
Negotiation & Purchases’ Fulfilment
• Participate in conducting techno-commercial negotiations with Vendors for major purchases to ensure and maximize best value and quality to the company.
• Negotiate the prices, Inco-Terms & Conditions, and Award Recommendations to fulfil the awarding with the total cost of the ownership.
• Obtain the Performance Bank Guarantee, Warranty Bonds, etc. and any needed financial documents prior to release the Purchase Order.
• Issue the Purchasing Order, Long Term Price Agreement (LTPA) to the selected vendor or supplier, as per the tendering process.
• Post the completed purchasing orders to finance for the due payments.
• Process the PO/ LTPA amendments/ revisions as per the company policy & procedures.
Procurement Practitioner Professional 3
Generic Accountabilities
Supervision
• Plan, supervise, control, coordinate and execute all procurement activities in the assigned category to meet functional objectives in line with the FDOA AND policy and procedures.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
• Coordinate with purchasing assistant to follow up and expedite the cases assigned. Budgets
• Provides inputs to the Dept. Manager or Sr. Procurement Specialist (Category Manager) as needed.
Policies, Systems, Processes & Procedures
• Ensure compliance to the approved company policies, processes, systems, standards and procedures in order to support execution of the Department work programs in line with Company and International standards.
Performance Management
• Contribute to the achievement of the approved Performance Objectives for the Department & Division in line with the Company Performance framework. Innovation and Continuous Improvement
• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in order to define intelligent solutions for issues confronting the function. Health, Safety, Environment (HSE) and Sustainability
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
• Provide inputs to prepare MIS and progress reports for Company Management. Communications & Working Relationships
Internal
• End Users
• Vendor Management
• Finance
• Tendering / Procurement Committee
External
• Vendors & Suppliers
Procurement Practitioner Professional 4
2007 TO 2010 PURCHASING MANAGER - MEP SHINRYO CORP. MIDDLE EAST, DUBAI, UAE Company Profile: Shinryo Corporation established in Japan five decades ago has emerged as Asia's leader in building service engineering MEP systems for the design, install, maintain a full line of building services : Mechanical Heating, Ventilation, and Air Conditioning (HVAC) System for single buildings as well as entire city blocks, Electrical System, Plumbing and Drainage System(P & D), Fire Detection and Prevention System. Website: https://www.shinryo.com/en/corp/organization.html Projects Handled:
• District Cooling Plant Projects EPC Contract
• Palm Jumeirah Trunk Crown T3 & T4 DCP Project, Dubai UAE
• Discovery Gardens – DCP 1 / 2 / 3, Dubai UAE
Job Profile
• Report directly to the Commercial Manager
• Overall in charge of Purchasing to process requests for purchase orders, expediting delivery of equipment, materials, and services to the project site
• To keep the strong impact of purchasing in the development of strategies leading to the quality and delivery reliability, greater flexibility, shorter lead time, and lower prices.
Duties and Responsibilities
• Continuously review upgrade the purchasing flowchart and procedure.
• Assess price purchase of project related materials for discount negotiation.
• Ensure Order Application are correct as per company policy.
• Ensure purchase orders of equipment and materials and subcontract agreements of supply labor – materials are accurate.
• Prepare Letter of Credits for imported goods and coordinate to manufacturer or vendor for production and delivery.
• Assure complete, accurate, and up to date record of documents compilation: purchase orders and subcontracts.
• Supplier and subcontractor accreditation in terms of technical competent and track record in MEP Works.
• Initiate early supplier involvement in the area of product and process technology as their inputs can be of value with respect to quality, pricing, delivery, material specifications and construction methods for the pursuit of competitive advantage.
• Responsible for negotiation of contractual terms with suppliers to obtain competitive bids which consider price and cost factors, delivery quantity, frequency and lead time, warranty terms and conditions.
• To buy without prejudice, seeking to obtain the maximum value for each expenditure.
• To strive consistently the knowledge of materials and processes of manufacture.
• To be receptive to competent counsel from colleagues and be guided by such counsel.
• To be perceived as fair and ethical in all dealings with suppliers and others while effectively performing the responsibilities.
Accountabilities
• Contribute to the Company's mission of continual.
• Improvement of quality, lead time and client service. Procurement Practitioner Professional 5
• Help upgrade the administrative capability of engineers by give training to inform them the procedures to be followed for the purchase of equipment and materials and the award of sub-contracts which may either be labor only or labor, equipment/ materials.
• Profitability of projects in terms of procurement. 2006 TO 2007 SENIOR PROCUREMENT ENGINEER -MEP C.A.T. INTERNATIONAL QATAR WLL, DUBAI, UAE Company Profile: Contracting and Trading (C.A.T.) in Doha is a general contractor providing integrated procurement and construction services for pipelines, mechanical, heavy civil, infra- structural and building projects. The company logo is the well-known "black cat " which was awarded the project of 120,000 tons capacity Integrated District Cooling Plant to supply chilled water for air conditioning use on the numerous buildings and malls in the development of The Pearl Island-Qatar.
Website: https://www.catgroup.net/
Project Handled: Integrated District Cooling Plant Project at The Pearl Island, Qatar
(Engineering, Procurement, Construction and Turn-Key Contract) Job Profile
• Report directly to the Project Manager.
• Responsible for the day to day sourcing of materials.
• Created the supplier’s database.
• Assess the local prices of materials proposed by vendors.
• Created the Master Format of Materials Status Report. Duties and Responsibilities
• Generation of purchase orders.
• Expedite delivery of materials to the site.
• Process invoices of vendors for payment by accounts.
• Accreditation of vendors.
• Process credit facility application to vendors.
• Update weekly the Materials Status Report of Major Equipment and Materials for the Project.
1991 TO 2006 ASSISTANT MANAGER - PURCHASING MEP SHINRYO (PHILIPPINES) CO. INC Company Profile: Shinryo Philippines Co., Inc. specialized in the design and construction of MEP Mechanical Ventilation and Air Conditioning System (MVAC), Electrical System, Fire Protection System, Plumbing and Sanitary Works, Clean Rooms for electronics and semi- conductor factory.
Website: https://www.shinryo.com.ph/
Career Path:
2004 to 2006 : Asst. Manager-Purchasing MEP
2000 to 2003 : Asst. Manager- Purchasing and Administration 1995 to 2000 : Asst. Manager- Purchasing MEP
1991 to 1995 : Senior Purchaser MEP
Job Profile
• Expedite delivery of materials to the site.
Procurement Practitioner Professional 6
• Process invoices of vendors for payment by accounts.
• Accreditation of vendors.
• Process credit facility application to vendors.
Job Duties and Responsibilities
• Management of Purchasing Department.
• Generation of Order Application and Purchase Orders.
• Generation and/or improvement of system procedures.
• Accreditation of suppliers and subcontractors.
• Facilitation of credit lines from suppliers.
• Importation of equipment and materials.
• Assist the project in sourcing prospective suppliers (local and foreign).
• Assist project in sourcing of prospective subcontractors.
• Assist the project in sourcing the lowest price suppliers and subcontractors (w/o sacrificing quality and delivery time).
• Facilitation of Customs release and delivery to site of imported orders.
• Assist in sourcing of equipment rentals.
• Assist in sourcing of staff house and warehouse rentals.
• Assistance in warehouse management.
• Assistance in securing visa and housing accommodation for Japanese staff.
• facilitation of various Bonds and Insurances (Advance Payment, Performance, Guaranty, Construction All Risk, Marine Insurance, Comprehensive Car Insurance, etc.)
• Assist Tendering Division in securing competitive price quotation from suppliers/ subcontractors.
• Computerize PO to generate cost and technical database for each project.
• Attend every Project Cycle Committee (PCC) inspection to evaluate site requirements.
• Request copy of project schedules to evaluate timely ordering and delivery of equipment/ materials.
• Perform other functions that maybe assigned by superiors. Accountabilities
• Profitability of projects in terms of purchasing functions.
• Eliminate project downtime due to non-delivery of equipment/ materials.
• Provide information to guide management in decision making.
• Career development of subordinates.
Reports to Generate
• Quarterly update of Price List
• Monthly Equipment/Material Delivery Schedule
PREVIOUS CAREER HISTORY
Phil. Associated Smelting & Refining Corp. (PASAR) Technical Buyer - 1989 to 1990
Pacific Cement Company
Buyer - 1988 to 1989
Procurement Practitioner Professional 7
Shinryo Corporation - Asian Development Bank HQ. Building Project Purchasing Engineer - 1986 to 1988
Phil. National Construction Corp. (PNCC)
Expediting Engineer-Buyer - 1982 to 1986
CONSTRUCTION STANDARD (FAMILIAR WITH)
• Sheet Metal and Air Conditioning Contractors National
• Association (SMACNA) for HVAC Duct Construction
• Sheet Metal Layout
• NFPA and ASHRAE Duct System Engineered Smoke Control
• Fire Damper and Heat Stop Guide for AHU
• Selection of FCU and AHU (DX or CHW Cooling)
• Air Conditioning System Design
• Performance Factors
• Rating and Selection
• Cooling Coil Performance
• ASTM A120 and ASTM A53 for ERW Steel Pipes/ Tubes
• API 5L Standard Weight of Pipes (threaded/ plain end)
• National Environmental Balancing Bureau (NEBB) for Procedural Standard for Testing Adjusting Balancing of Environmental System.
SEMINARS ATTENDED
• Certified Professional Purchasing Manager - Blue Ocean Academy/ American Purchasing Society (CPPM) - October 11
• Basic & Advanced Electrical Safety - Safety House – February 06
• Fall Protection & Ladder Safety - Safety House - February 06
• Control of Hazardous Energies - Safety House - February 06
• Handling Employee Grievance - Meralco - August 01
• Basic Importer Seminar - SGS Far East Ltd - April 98
• Purchasing & Supplier Quality - Impact Management - May 97
• Fan Fundamentals - Niagara Intl - March 96
• Introduction to Construction Contract - Shinryo Philippines - June 95
• Efficient Pumps & Balancing Valves - S.A. Armstrong – August 94
• Japanese Business Practices - Lafam Ventures - March 93
• Central Bank & Bureau of Customs Import Procedures - Trade Management - June 92
• Effective Interpersonal Relations Workshop - John Clements - Mar 91
• Professional Management Action Program - Louis Allen - June 91
• Advanced Purchasing Purchasing & Material - Management Association of the Philippines - February 89
PERSONAL ATTRIBUTES
Demonstrating determination, enthusiasm and diligence, I would make a positive contribution within the employment. While my high ideals of quality and efficiency complimented by confidence in my ability would allow me the opportunity of proving myself a worthy employee and valuable asset in any suitable organization. Procurement Practitioner Professional 8
EDUCATION
Bachelor of Science in Mechanical Engineering (Graduated – UAE Attested) – Cebu Institute of Technology – 1981
Continuing Professional Education: Blue Ocean Academy/ American Purchasing Society Certification: Certified Professional Purchasing Manager (CPPM) PERSONAL DETAILS
Date of Birth : 06th April 1960
Nationality : Filipino
Visa Status : Employment
Marital Status : Married
Availability : One month
Professional License : Registered Mechanical Engineer
*Character references shall be provided upon request.
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