Senior Executive Administrator & Project Coordinator

Sarah Ferro

917-***-**** ad9bax@r.postjobfree.com CT / NYC LinkedIn

Dynamic, innovative, and seasoned administrative professional with over 15 years managing C-suite offices and supporting Senior Level Management with a result driven, goal-oriented mindset. Team player with a passion for working with diverse communities, cultivating new relationships, and creating programs. Dedicated to creating office environments conducive to optimal workflow and success, bringing forth the ability to support and stimulate office stability and growth.

PROFESSIONAL EXPERIENCE

Pernod Ricard September 2024 — Present

Senior Executive Assistant, Commercial Marketing New York, NY

Manage daily schedules, travel and expenses for Commercial Marketing and RTD & Convenience Vice Presidents

Facilitate weekly leadership meetings and oversee agendas

Take minutes at meetings, track, and drive completion of key deliverables and deadlines

Act as a strategic consultant and key project coordinator for large scale meetings (Town Halls, Leadership Strategy Meetings & Conferences)

Walgreens October 2022 — January 2024

Senior Executive Administrator & Project Coordinator for Global Talent Acquisition Remote (HQ: Deerfield, Illinois)

Manage daily schedule and travel, expenses, and special projects for Walgreens VP of Talent Acquisition

Plan agendas and lead Talent Acquisition Leadership meetings

Take minutes at meetings, track, and drive completion of key deliverables with follow ups

Act as a strategic consultant and key project coordinator for large scale meetings (Town Halls, Leadership Strategy Meetings & Off-Sites)

Establish process and tracking system for vendor onboarding and invoice remittance utilizing Ariba System to ensure timely payments and provide process updates to the leadership team to ensure alignment and keep stakeholders informed

The LEGO Group September 2021 — July 2022

Executive Assistant to the President of LEGO Ventures Remote (HQ: Billund, Denmark)

Managed daily schedule over multiple time zones for the office of the President of LEGO Ventures

Coordinated busy international travel schedule, creating up to the minute travel and meeting itineraries, while staying informed of new CDC COVID-19 Travel Guidelines.

Communicated and coordinated with external clients, selecting locations for in person meetings while President was traveling or entertaining out of town visitors.

Proof-red, copy-edited, and translated various reports, pre-reads, and presentation documents for Board of Directors, Sub-Committees, and External Clients and prepare materials in advance of deadlines.

Drive and execute projects for the President of LEGO Ventures working alongside the LEGO Ventures Chief Operating Officer.

NBC Sports & Olympics at NBCUniversal January 2013 — October 2020

Production Administrator June 2013 - October 2020 Stamford, CT

Hosted & Led Weekly Sports & Olympics Production Seminars via TEAMS Live during COVID

Coordinated start of production and property launch meetings and created presentations for NBC Sports department heads

Maintained production and engineering meeting records, tracking reports and issue logs

Managed the Sports Emmy process for Production, collecting on-air clips and establishing deadlines for submissions

Established and maintained a company intranet for Production personnel NBC Sports Production Playbook

Created Production staff profiles to include 6-month scheduling requests for NBC Sports Executive Producer & Senior Production Team

Managed new hire on-boarding process, creating training schedules for production personnel

Served as a Production Manager for Sunday Night Football, NASCAR, and Premier Lacrosse and Rugby Leagues

Leader, Stamford Employee Resource Groups

Spearheaded the launch of six Employee Resource Groups representing over 700 members of diverse communities working in Stamford through internal and external events, non-profits, corporate partnerships, and community engagement under the direction of the Office of Diversity, Equity & Inclusion at NBCUniversal. Programming included: Mentoring circles with Senior Executives, TimeOUT with LGBTQ+ guest speakers, Spirit Day with GLAAD partnership, including producing on-air activations during live broadcasts (NHL and NASCAR) and speaking on panels at Out & Equal conference, representing ComcastNBCUniversal

Executive Assistant to the SVP of News and Talent & SVP of Production November 2012 – June 2013 Stamford, CT

Managed daily schedule, travel, expenses and for NBC Sports & Olympics SVP of News and Talent and SVP of Production

Coordinated weekly Talent & Production meetings, tracking Sports & Olympics on-air schedules and contract dates

Centralized all on-air talent contract digital files between Reginal Sports Networks, NBC Sports and Olympics offices

Served as point of contact for on-site talent on all studio productions, including guest appearances, auditions and interviews working in tandem with producers, agents and bookers

Led onboarding process and training for on-air talent and scheduled meet & greets with Senior Executives and Senior Producers

Managed schedule and established procedures and guidelines for dressing rooms and green rooms

VIACOM May 2009 — July 2011

Executive Assistant & Communications Project Coordinator, Corporate Communications New York, NY

Managed daily schedule, travel and expenses for two SVPs, Corporate Communication and SVP, Corporate Social Responsibility

Coordinated special projects for the Office of the CEO, Chairman, Board of Directors, President of Paramount Pictures, and Office of Corporate Communications such as town halls, screenings, red carpet step & repeats, board dinners, video and photoshoots, off-site conferences, receptions, and private VIP events.

Managed corporate announcements via company intranet

Acted as key coordinator for launch and office operations of non-profit partnership with Bill & Melinda Gates Foundation, Get Schooled collaborating across all VIACOM business units including Paramount Pictures for movie deal and premiere of Davis Guggenheim film, Waiting for Superman

Wrote event briefs and talking points for the Office of the CEO for corporate partnership events, town halls and appearances

Liaised with MTV Networks’ Creative Services Agencies and Radical Media in the development of Viacom executive presentations, marketing, and communications materials, resulting in successful pitches to potential talent and corporate partnerships

EDUCATION & CERTIFICATIONS

University of Miami Coral Gables, FL May 2001

Bachelor of Music

Affiliations: News Editor of The Miami Hurricane & Editor and writer for News for University of Miami weekly newspaper publication

Cornell University IRL School, Remote

Diversity, Equity, And Inclusion Professionals Certificate August 2020

SKILLS

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, Forms, One Drive), Adobe, Invoice Processing (Ariba), Project Management, Strong Written & Verbal Communication, Public Speaking, Graphic Design (Canva), Web Design (WordPress)

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