Administrative Assistant Vice President

OBJECTIVE: Seeking an administrative position, leveraging my organizational and administrative expertise to efficiently support leadership, enhance productivity, and contribute to the success of a team and organization.

WORK EXPERIENCE

Administrative Assistant February 2020 - Present

Office of the Vice President for Student Life, Communications and External Engagement, University of Alabama

Coordinate income and expense budgets for Communications and External Engagement Department, using Concur software.

Serve as office manager, managing and ordering supply inventory of supplies and promotional items.

Process expense reports, prepare purchase requisitions, and reconcile monthly budget reports.

Manage professional staff and student assistant/intern onboarding.

Supervise student assistant staff.

Manage entire process of Crimson Promenade, Tutwiler, and NPHC Plaza paver orders, from coordinating with Advancement for donor documentation, to coordinating with Facilities for paver installation, ensuring accuracy and effective communication.

Assist in management of divisional scholarships, including selection, awarding, and donor engagement.

Coordinate events for Student Life Leadership Council, including bi-annual meetings and off-site dinners.

Other general administrative duties, such as scheduling meetings, managing internal databases, and mass mailings.

Accounting Clerk January 2018 – February 2020

Main Business Office, University of South Alabama

Coordinated income and expenditure budgets for entire University.

Oversaw audits, including Accounts Payable and Receivable invoicing.

Worked closely to assist the Vice President of Accounting and executive team and accountants.

Oversaw student assistant staff, including weekly scheduling and time management.

Other general administrative duties, such as scheduling meetings and managing internal databases.

Administrative Assistant October 2007 – October 2017

Providence Hospital, Mobile, AL

Efficiently organized and managed schedules and coordination of calendars between 5 sub-departments.

Oversaw patient registration and appointment scheduling.

Coordinated insurance verification, authorizations, and pre-certifications.

EDUCATION

University of Alabama Fall 2023 - Present

Bachelor’s degree

McGill-Toolen High School August 1977 – May 1981

Mobile, AL

SKILLS

Proficient in Microsoft Office, Google, Teams, and Zoom, leveraging a diverse skillset to enhance productivity and facilitate efficient workflow.

Proven capability to effectively manage multiple simultaneous projects, demonstrating strong organizational and prioritization skills.

Detail-oriented, with a keen eye for precision and accuracy, ensuring thoroughness in every aspect of work.

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