Executive Assistant Office Manager

CHRISTINA ZOOK

972-***-**** • ad8xp9@r.postjobfree.com

Summary

Executive Assistant/Manager with over eight years of experience. Extremely organized, reliable, and detail oriented. Strong planner and problem solver who readily adapts to change, can work independently or cultivate a team environment. Pursuing a position that utilizes skills, abilities, and expertise while helping the company thrive.

Experience

EXECUTIVE ASSISTANT, EVENT MANAGER TO THE CEO

WEALTHY. INC, TX SEPTEMBER 2021 - PRESENT

•Act as the point of contact between clients and CEO

•Complete purchase orders, expense reports, maintain invoices and travel budgets

•Manage and successfully organize a wide variety of events

•Arrange and book complex domestic and international travel

•Manage booking conference rooms, private room luncheons and hotel blocks

•Collaborate and be the point of contact with all vendors and suppliers

•Manage and attend all CEO meetings

EXECUTIVE ASSISTANT, OFFICE MANAGER & PERSONAL ASSISTANT TO THE CEO

FLUENT FINANCIAL, TX DECEMBER 2017 – SEPTEMBER 2021

•Overseeing the smooth and efficient running of all aspects of the office

•Facilitating a successful hiring process by screening and selecting candidates for interviews

•Training and supervision of new hires to ensure successful welcome into company

•Managing CEO’s complex travel arrangements and coordinating pre-planning of trips

•Planning, organizing, and coordinating marketing events, including scheduling, creating invitations, keeping track of budget, and delegating activities to ensure each event is successful

•Assisting in the planning and strategy for marketing the firm to current and potential clients

•Implementing and managing a new system for recording employees’ time and PTO

•Completing filing and organizational projects for CEO at his home

EXECUTIVE ASSISTANT

ESSILOR OF AMERICA, TX MARCH 2017 – DECEMBER 2017

•Create purchase orders, expense reports and maintain invoices for Paris and Texas

•Manage tracking of project and travel budgets

•Arrange and book domestic and international travel with Concur

•Book conference rooms and purchase office supplies

•Attend all Paris meetings and manage/track employees tasks

ADMINISTRATIVE COORDINATOR

COURTROOM SCIENCES, INC., TX NOVEMBER 2014 – MARCH 2017

•Managed and maintained executive/consultant’s calendars

•Scheduled and made changes to conferences, appointments and travel

•Act as the point of contact between the executives and internal/external clients

•Worked with Concur in booking complex travel and expenses daily

•Recruited jurors for mock trials

•Managed one of the CEO’s calendar, expenses and travel

•Assisted Human Resources in the hiring process

BACHELOR OF LIBERAL STUDIES AUGUST 2014 IOWA STATE UNIVERSITY

· Major: General Studies in Communications, Business and Psychology

Skills & Abilities

· Licensed Texas Notary

· Excellent organizational skills that reflect ability to perform and prioritize multiple tasks at once with attention to detail

· Strong written and verbal communication skills

· Commitment to a high quality of work

· Strong background in scheduling, travel coordination, event management and office management

· Ability to interact professionally with all levels of staff and clients and maintain the highest level of confidentiality

· Learn and master new technology with ease

· Proficient in Microsoft Word, Concur, Redtail and Calendly

References available upon request.

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