Administrative Assistant Be A

Maple Shade, NJ, *****, US Alicia +* ***-***-Blaine 8960 ad8wy2@r.postjobfree.com

WORK HISTORY

Administrative Assistant at Aronberg and Kouser

**/**** - **/**** (2 years)

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Establish work procedures or schedules and keep track of the daily work of clerical staff.

Supervise other clerical staff and provide training and orientation to new staff.

Use computers for various applications, such as database management or word processing.

Conduct searches to find needed information, using such sources as the Internet.

Create, maintain, and enter information into databases. Order and dispense supplies.

Develop or maintain internal or external company Web sites. Schedule and confirm appointments for clients, customers, or supervisors. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.

Manage projects or contribute to committee or team work. Provide services to customers, such as order placement or account information.

Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

Arrange conference, meeting, or travel reservations for office personnel. Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.

Open, read, route, and distribute incoming mail or other materials and answer routine letters.

Train and assist staff with computer usage.

Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.

Prepare and mail checks.

Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Learn to operate new office technologies as they are developed and implemented.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Mail newsletters, promotional material, or other information. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Prepare conference or event materials, such as flyers or invitations. Maintain scheduling and event calendars.

Receptionist at Blaine Drywall

02/2013 - 12/2020 (8 years)

File and maintain records.

Schedule appointments and maintain and update appointment calendars. Receive payment and record receipts for services.

Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents. Calculate and quote rates for tours, stocks, insurance policies, or other products or services.

Hear and resolve complaints from customers or the public. Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided. Schedule space or equipment for special programs and prepare lists of participants.

Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.

Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Keep a current record of staff members' whereabouts and availability. Analyze data to determine answers to questions from customers or members of the public.

Take orders for merchandise or materials and send them to the proper departments to be filled.

Collect, sort, distribute, or prepare mail, messages, or courier deliveries. Transmit information or documents to customers, using computer, mail, or facsimile machine.

Enroll individuals to participate in programs and notify them of their acceptance.

Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments. Process and prepare memos, correspondence, travel vouchers, or other documents.

EDUCATION

Jackson Memorial High School

Graduated 2019

High School in General Studies

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