Legal Assistant Case Management
Resume:
Ashley Miller
Satsuma, AL 36572
ad8uqn@r.postjobfree.com
SUMMARY
Legal Assistant and Paralegal offering an extensive legal skillset, proficiency in managing large caseloads and capacity to meet deadlines.
EXPERIENCE
Armbrecht Jackson LLP Mobile, AL 2024 - Present
Legal Assistant
● Assist one Partner and one Associate in all phases of litigation case management
● Transcribe dictation, preparation of correspondence and client reports
● File pleadings, motions, exhibits and discovery electronically with State court
● Responsible for maintaining calendar for attorneys
● Preparation of expense reports for attorneys
● Responsible for daily time entries for attorneys and monthly billing and invoicing
● Making extensive travel arrangements
● Conducting conflict checks, opening and organizing file and maintain client files and confidential documents
● Organize and maintain both hard copy and electronic files
● Closing files
● Responsible for organizing and setting up Zoom conferences for meetings, depositions, telephone conferences and virtual hearings
● Assisting with research of experts and communicate with same
● Responsible for communicating with vendors and preparing check requests for payment of vendor invoices Dentons Sirote PC Mobile, AL 2021 – 2023
Legal Assistant
● Assisted two Shareholders in all phases of litigation case management
● Transcribe dictation, preparation of correspondence
● Drafting and revising Notices of Appearance, Notices of Deposition, Subpoenas Duces Tecum
● Preparation of documents to be produced in response to discovery requests
● Assist in organizing exhibits to motions, trial exhibits and deposition exhibits
● Filing of pleadings, motions, exhibits and discovery electronically with State, Federal and Appellate courts
● Responsible for maintaining calendar for attorneys
● Conduct conflict checks and open, organize and maintain client files and confidential documents
● Organize and maintain both hard copy and electronic files
● Responsible for time entries and monthly billing
● Preparation of expense reports for attorneys
● Responsible for making travel arrangements
● Maintain legal library
● Assist in preparing audit responses
● Assist attorneys with compliance of all Continuing Legal Education requirements for Alabama and Mississippi
● Responsible for closing files for the entire firm
● Responsible for setting up Zoom conferences for all firm meetings, depositions and court hearings and troubleshooting IT issues as they arise
● Billing secretary for monthly billing for each attorney in the firm, which includes distributing prebills, revisions to invoices, applying discounts, applying write-offs, entering, and adjusting costs, preparing and distributing invoices to clients
Operations
● Responsible for accounts payable, processing vendor invoices, check requests and cutting checks from operating and trust accounts
● Making office deposits of attorney fee checks and invoice payments
● Maintaining inventory, ordering supplies, communicating with vendors
● Responsible for planning client development events and purchasing holiday client gifts ADAMS AND REESE LLP Mobile, AL 2016 – 2020
Legal Secretary
● Assist two partners and four associates in all phases of transactional case management
● Transcribe dictation
● Preparing and revising bond documents, closing binders and legal opinions
● Assist in preparation of estate planning documents
● Assist in corporate tax filings, IRS filings, formation documents and maintaining corporate books
● Filing of estate planning documents with various Probate Courts
● Filing of corporate documents with various Secretary of State offices
● Preparation of documents to be produced in response to discovery requests
● Preparation of correspondence
● Conduct conflict checks and open, organize and maintain client files
● Organize and maintain files, both hard copy and electronic copy
● Assist in the preparation of audit responses
● Responsible for time entries and monthly billing for four attorneys
● Responsible for maintaining four attorney calendars
● Responsible for making travel arrangements
● Preparation of attorney expense reports
● Request checks and send payment for advance costs
● Assist attorneys with compliance of all Continuing Legal Education requirements for Alabama, Mississippi, Georgia, Florida and Tennessee
● Maintain legal library
● Responsible for closing files and final billing
LLOYD, GRAY, WHITEHEAD & MONROE, P.C Birmingham, AL 2007 – 2016 Senior Paralegal
● Provide paralegal services to two partners and three associates
● Assist attorneys in all phases of case management and document management
● Responsible for drafting Notices of Appearance, Motions to Compel, HIPAA Orders, deposition notices, discovery requests and issuance of both State and Federal subpoenas
● Issued and arranged for proper service of witness subpoenas in preparation for depositions and trials
● Issued and arranged for proper service of subpoenas duces tecum for related documents
● Assisted in trial preparation by organizing case exhibits, evidence and witnesses
● Responsible for organizing, indexing, analyzing and bates stamping documents as well as maintaining voluminous documents received through discovery
● Responsible for quarterly Medical and Special Damages Reports to the client
● Responsible for scheduling depositions
● Conduct comprehensive due diligence, background checks and detailed research through Westlaw and Lexis
● Managed communication with courts regarding status of pending cases and scheduling of hearings
● Responsible for maintaining calendar for multiple attorneys in Litigation Group
● Responsible for making extensive travel arrangements
● Responsible for planning client development events and purchasing client gifts
● Filing of pleadings, motions and discovery documents electronically with State, Federal, Bankruptcy and Appellate courts
Legal Secretary 2005 - 2007
● Assist one partner and two associates in all phases of case management and trial preparation
● Transcribe dictation
● Preparing and revising pleadings and discovery
● Responsible for court filing deadlines, docket scheduling, document management and time entry
● Responsible for maintaining attorney calendars
● Preparation of discovery requests, deposition notices and subpoenas
● Scheduled depositions and prepared travel arrangements
● Filing of pleadings, motions and discovery documents electronically with State, Federal, Bankruptcy and Appellate courts
ASKOUNIS & BORST, P.C. Chicago, IL 2000 – 2004
Legal Secretary/Paralegal
● Responsible for drafting and filing complaints, answers, motions for default, discovery, orders, and all post-judgment forms
● Provided support and paralegal services to one partner and two associates in all phases of case management and trial preparation for both litigation and bankruptcy departments
● Responsible for court filing deadlines, docket scheduling, detailed research, monthly client status reports, maintaining attorney calendars and time entry
● Responsible for collection calls and settlement negotiations
● Transcribing dictation, preparing and revising pleadings and correspondence
● Responsible for corporate files, which included incorporating new clients, filing annual reports and preparing annual minutes
● Scheduling depositions
● Assisted in planning firm functions
● Making domestic and international travel arrangements EDUCATION
Mobile Christian School, Mobile, AL – General Diploma/College Preparatory Faulkner State Community College – General Studies University of South Alabama, Mobile, AL - General Studies/Psychology SKILLS
Microsoft Word, Corel Word Perfect, Excel, PowerPoint, Adobe, iManage, Worldox, iTimekeep, Omega, Westlaw, Lexis, Summation, PACER, knowledge of ECF procedures for all Federal and Bankruptcy Courts, Alacourt, Alafile, Transcription, Typing 60 - 65 wpm
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