Vice President Executive Assistant
Resume:
Anita Wall
Nesconset, NY *****
ad8tvp@r.postjobfree.com
Nesconset, 11767
Skills Summary
Executive Assistant with 32 years’ experience in healthcare administration and publishing. I worked for the Senior Vice President and General Counsel for the Greater New York Hospital Association. Particular skills in PowerPoint, Excel, Microsoft word, extremely articulate in the final work product, excellent organizational skills.
Professional Experience
Greater New York Hospital Association
555 West 57 Street, New York, NY 10019. 1988 - 2020
●GNYHA represents 250 hospitals and nursing homes, both voluntary and public, in New York City and the Metropolitan area. GNYHA’s purpose Is to act as the principal advocate for its members in access to, as well as the quality and cost of healthcare in New York City and its surrounding communities, and to foster an appropriate environment for the efficient management of health care resources.
●GNYHA accomplishes these objectives-through the following activities, policy analysis and development, advocacy communication research services.
●Executive Assistant-organization of three committees for three attorneys. Senior Vice President and General Counsel, for Regulatory and Professional Affairs, which covers the following areas in the following areas in the hospital setting.
● 1) Regulatory Reform AIDS, COVID 19 Virus, Mental Health and Managed Care, new and improved respirators, profiling physician residency programs and their graduates, increasing organ donations.
● 2) inputting minutes, preparing agendas, meeting notices, maintaining the attendance records and keeping chronological filing of each committee.
Administrative Assistant/Receptionist
GREATER NY HOSPITAL ASSOCIATION - New York, NY
February 1988 to January 2020
●32 years’ experience in healthcare administration, and publishing. I worked for the senior vice President and general counsel for the Greater New York Hospital Association. Particular skills in PowerPoint, Excel, Microsoft Word, Microsoft outlook. extremely articulate in the final work product excellent organizational skills.
●Managed day-to-day operations of Professional and Regulatory Affairs
●Greeted visitors, directed phone calls, and set up appointments.
●Maintained the reception area.
●Assisted in answering Assisted in answering questions on regulatory issues and directed the calls to the Senior attorneys questions.
● Reviewed, sorted, and distributed incoming mail.
Work Experience
Data Entry Clerk
GIO Express - Ronkonkoma, NY
November 2021 to February 2024
●Entering data using excel, GIO Express Inc. has an online ordering and order tracking service. Once a package is in motion GIO Express by using x elevator software, GIO Express handles a number of shipments every day. GIO Express specializes in performing inside delivery services to store a residential locations anywhere in the US, invoices data is entered on the spreadsheets to track bills and invoices paid.
American Portfolios
Holbrook, NY 11741
February 2024 to present.
Office Assistant/Receptionist
Responsibilities
DAILY ACTIVITIES
Overnight deliveries UPS, USPS, FEDEX, needs to be logged into our Q-TRAK system to keep track of all packages and envelopes from when they are delivered, received, routed to the individual, then physically delivered with advisors signing to indicate delivery.
Sort all mail to various dept. a) advisors b) Virtual assistants, c) Accounting d) Finance, and returned mail, all checks go to operations and finance.
All business-related overnights by employees are self-prepared or by mailroom as per their instructions.
Customer Service
American Support, powered by salesforce. The customer service department respond to advisors’ inquiries by phone or AP support; customer service department has knowledge of all aspects of American Portfolios proprietary systems is the intermediary in working with other areas of the firm.
CALENDARS
Keep up to date with employee’s time-off/calendar and workday backup for time-off. Making copies and marking time off employee calendars
CONFERENCE ROOM RESERVATIONS
Reserving conference rooms for American Portfolios Advisors assign meeting rooms using outlook meeting room calendars.
Making sure that office supplies are fully stocked including 3 kitchens, making sure that there is enough 5 different flavor of coffee for our coffee machine. Check the expiration dates on milk, orange juice butter, placing order for bagels for staff every Friday.
Backup Mailroom
Logging overnights on QTRAK open all mail to make sure there are checks to be delivered to the appropriate department.
Mail gets sorted and delivered, As needed, add postage to the Pitney Bowes send pro c postages machines to refill the postage.
Phone Functions
Answer all calls from client’s wo wishes to discuss their accounts must be referred to the advisor who manages their accounts. If they don’t know their number, I have to look up their account or name in APF database.
Education
High school diploma or GED
Star cross School for Girls, London, England - England, 1967 to 1970
Skills
• Administrative Experience (10+ years)
• Microsoft Outlook (10+ years)
• Office Management (10+ years)
• Event Planning (7 years)
• Hospital Experience (10+ years)
• Managed Care (10+ years)
• Personal Assistant Experience (10+ years) • Computer literacy (10+ years)
• Clerical experience (10+ years)
• English
• Multilingual
• Microsoft Excel
• Microsoft Word (10+ years)
• Microsoft PowerPoint
• Customer service (10+ years)
• Sales
• Research (10+ years)
• Proofreading (10+ years)
• Public Relations
• Microsoft Office (10+ years)
• Front desk (10+ years)
• Organizational skills (10+ years)
Data Entry
Languages
• Italian – Fluent
Awards
Certificate of Achievement for 25 years of volunteer services at the American Museum of Natural History
June 2016
Groups
Fossil Explainer Tour Guide, American Museum of Natural History February 1997 to Present
25 years of voluntary services in the study of Paleontology, in-depth tours of our fossil halls
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