Payroll Manager

ANGELA DAWSON

Email: ad8oy7@r.postjobfree.com

Highly motivated Professional Payroll and Financial Services Expert who utilizes excellent analytical and problem-solving skills. Retain details to bring projects in accurately and on-time. Strong written and verbal skills. Works well in both team and independent environments

PROFESSIONAL EXPERIENCE:

AllBirds Inc San Francisco, California November 2022 to Present

Senior Payroll Specialist

Accurately processed bi-weekly US payroll for 750+ employees including the calculation of regular pay, overtime, and any special payments

Prepared International payroll files for 100+ employees for Canada, UK, Vietnam and Netherlands

Lead payroll function from start to finish at a public multinational company

Processed and reported equity transactions and its impact on tax and compliance

Strong analytical and creative problem-solving skills, with the capacity to identify issues and implement solutions proactively

Knowledge of HR policies and practices, employment law, recruitment and employment practices, Equal Employment Opportunity regulations and guidelines

Assisted with research, drafting, and editing new policies and processes

Rolled out new software systems for the retail team and People Ops team

Assist in audits to determine data anomalies, gaps and completeness in the systems to ensure data integrity, and partnered with key stakeholders as needed.

Effective planning and priority setting. Ability to assist in several complex projects simultaneously while working under pressure to meet deadlines.

Excellent communication and interpersonal skills, with the ability to effectively liaise with cross-functional teams, employees, and external partners.

Well versed to handle all pertinent federal and state, filings and compliance affecting employee benefits programs, including ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements

Addison Group, San Francisco, California August 2020 to November 2022

Payroll Manager

Various Companies

Processed weekly payrolls for union, salary and hourly enter wages using ADP Workforce.

Prepared paychecks, including computation and calculation of special checks for overtime, bonus, Per Diem, commission, vacation, termination, and temporary workers pay.

Prepared the weekly Federal & State payroll tax submissions.

Prepared the quarterly Federal & State tax returns.

Prepared month end journal entries for labor distribution, accruals and all other month-end related entries concerning payroll, reconciled payroll bank account.

Reconciled payroll bank statements and reviews the accuracy of payroll deductions to payroll output documents.

Worked closely with Human Resources to ensure accurate benefit deductions and record keeping.

Compiled statistical payroll data from a variety of sources (time sheets, salary adjustments, longevity pay, union dues, benefits, leave balances, tax deposits, etc.) for the purpose of providing summaries to other personnel and/or ensuring compliance.

SQUARE TRADE, San Francisco, California March 2019 to July 2020

Payroll Manager

Processed semi-monthly, multi-state payrolls utilizing ADP payroll system.

Processed payroll for Canada, Puerto Rico, Mexico and Japan using third party services.

Oversaw all aspects of payroll processing for exempt and non-exempt employees through ADP Payroll, employee changes (benefits, withholdings, etc.), and terminations.

Served as the lead contact for all internal payroll matters, while liaising with ADP Payroll, our third-party software provider as necessary.

Reviewed payroll processes for compliance with labor and tax laws.

Calculated the PTO accrual for all hourly employees.

Provided expertise and recommendations on payroll processes, policies, and best practices.

Led the annual audit process for payroll, workers compensation, and 401k.

Assisted the HR, Finance or Accounting teams with ad-hoc projects.

Processed all company expense payment in Concur.

Developed and maintained pay policies, payroll calendars, payroll checklists, process maps and other procedural documentation.

Managed the regular preparation of relevant reports.

Maintained confidential information when required by legal or ethical standards and professionalism to ensure privacy of employee records.

Spearheaded implementation of new Concur and ADP interface.

Managed set up of state SUI local payroll tax compliance as needed.

Completed all necessary quarter end and year end task for W-2’s.

Performed other duties as assigned.

JUST INC., San Francisco, California April 2018 to December 2018

Payroll Manager (Consultant)

Processed semi-monthly, multi-state payroll utilizing Paycom payroll system.

Responded to employees’ and managers’ payroll-related questions in a manner that mirrors the company’s drive to provide excellent customer service.

Administered time-tracking system for non-exempt employees.

Processed notices from tax agencies, resolving issues promptly and escalating as if needed.

Prepared final checks for terminating employees, including calculating vacation payout and proration of earnings.

Ensured accurate taxation and reporting of all earnings and deductions, including various pre- and post-tax benefits.

Partnered with our Benefits team to validate benefit integration data accuracy.

Ensured timely and accurate processing of the company’s tax filings, including W2 prep.

Supported the Accounting team by providing payroll reports and assisting with payroll accounting journal entries and reconciliations.

Supported internal and external audits for 401k, FSA, HSA, benefits billing, disability and unemployment.

CREDIT KARMA INC., San Francisco California March 2017 to September 2017

Payroll Manager (Consultant)

Managed all domestic payroll operations for 750+ employee and eight states compensation and benefits. Included processing of US bi-weekly payroll for exempt and non-exempt workers, coordinating bi-weekly payroll for multi jurisdictions, researching discrepancies and identifying and resolving payroll-related issues, consistent with federal, state, and local county regulations, Reviewed quarterly tax filings and process annual W-2’s.

Performed monthly transactional review to ensure payroll processes are compliant with established department controls.

Ensured the processing of new hires, temporary workers, transfers, promotions and terminations are completed accurately, timely, that is in regulatory compliance and follows internal procedures that are modeled after best practices.

Managed reporting from Work Day, ADP Workforce Now and ADP Streamline’s 3rd party local payroll providers as it relates to management reports to include but not limited to gross payroll, tax deductions, ACA, benefit deductions and employee status changes.

Ran various, regular, and ad-hoc reports for People Ops partners, compensation, benefits, recruiting, and leadership (included headcount reports, demographic reports, diversity reports, etc.).

Prepared and gather documents for internal and external audit inquiries, as well as inquiries from federal, state, and local government agencies.

Along with HR, oversight of 401(k) contributions, loan payments and match.

Built and nurture strong working relationships with all levels of the organization. Work closely with key clients, 3rd party providers, HR, Finance, Accounting, and others to resolve issues and drive end-to-end process improvements.

Lead, recommend and participated in projects to continually review and improve processes.

Managed and trained staff of two Payroll Administrators.

Responded to employee inquiries and requests regarding payroll matters.

Responded to employment verifications and other people-related data requests.

HOTEL TONIGHT INC., San Francisco, California March 2015 to November 2016

Payroll Manager (Consultant)

Implementation Project lead for data bridge and migration between Workday, Zenefits and ADP.

Audited all downloads and data bridge info from Workday to ADP.

Processed payroll for 12 states; distribute reporting, ensured compliance with all applicable regulations.

Audited new hires, terminations, employee changes, LOAs, salary, withholding, deductions, garnishments and other changes were processed accurately across several platforms of ADP Workforce Now, ezLabor, Bamboo, Benetrac, Expensify and Concur.

Established new internal controls, processes and procedures, related to the payroll processes.

Set up multi-state payroll and payroll tax rules as necessary. San Francisco Tax Reporting and fund San Francisco Healthy Families plan.

Participated in ADP Workforce upgrades and implementations.

Assisted in periodic audits of payroll database as needed and took necessary steps to correct any discrepancies.

Responsible for managing, reconciling and remitting funds for bi-weekly and semi-monthly 401K with Fidelity, HSA, and DSA with Flexplan, commuter benefits with Wage works and other voluntary deduction with Flex plan And Benetrac.

Provided reporting to 401K TPA for annual discrimination and limit testing.

Reconciled ADP Payroll Taxes (940, 941, TWC, FUTA) and other state taxes.

Reconciled and processed annual W-2 filings, W-2 corrections through ADP.

Performed GL account reconciliations for all tax accounts on a monthly and quarterly basis in accordance with internal control guidelines.

Provided required documentation and process control information for internal and external audit groups. Set up PTO accrual per state requirements.

Worked with IT and People Ops departments to ensure integrity of data and system setup. Identified process weaknesses and propose enhancements.

Managed, process, and record all common and restriction stock grants for taxing.

Compiled data needed for annual ACA reporting and other assigned projects.

Managed and trained two Payroll Administrator on processing procedures and streamlining.

Implemented and audited the plan for domestic partnership.

AMYRIS INC., Emeryville California September 2014 to March 2015

Senior Payroll Accountant (Consultant)

Payroll processing, generating semi-monthly check runs. Processed and accounted for live commuter checks.

Prepared and entered journal entries.

Analyzed and reconciled select balance sheet.

Processed job cost payroll journals and general ledger entries.

Downloaded semi-monthly payroll entries to the general ledger.

Assisted with the month-end close process.

Researched and understood the Prevailing Wage rules in the various states.

Created and transmitted files to 401(k) trustee.

Documented payroll reporting tools, and payroll processes.

Maintained appropriate records on employee receivable balances and ensure appropriate payroll deductions were taken for employee benefits, taxes.

Entered all payroll-related modifications including wage and tax adjustments, benefit and 401(k) deductions, garnishments, and levies, utilizing ADP PayEx, HRB and E-time.

Audited semi-monthly payroll, Monitored and reconciled all company issued RSU’S.

Prepared or requested customized payroll reports for audits.

Maintained strict confidentiality of sensitive employee and company information at all times.

Other miscellaneous projects as determined by the organization.

Responded to employees’ Unemployment claims from the states and related documentation.

Processed LOA’s payments and audits of benefits.

Sensitive to payroll deadlines and ensured timely payroll submission every cycle.

Scanned and filed invoices; initiated purchase orders; vendor setup.

Reviewed and approved employee expense reports.

GREE INTERNATIONAL, San Francisco, California April 2012 to October 2013

Payroll Manager

Processed all payroll compensation bi-weekly and semimonthly for 500 using ADP Workforce and Canadian payroll. Implemented a new pay cycle.

Processed new hires, terminations, status changes, LOAs, tax changes, deductions, direct deposits, rate changes, retroactive adjustments and special pays.

Set up and processed employee reimbursements.

Reviewed and approved all payroll changes to ensure accuracy, supported documentation are in accordance with company guidelines.

Responsible for ensuring effective internal controls for payroll.

Ensured information flow between HR, Payroll and Accounting worked effectively.

Accountable for researching payroll tax situation and circumstances.

Processed payroll balance sheet, journals, and general ledger entries.

Completed all Payroll related accounting task including month end.

Coordinated with ADP to generate and distribute annual W-2’s.

Developed and enhance company policies and procedures related to payroll processing.

Worked with IT and Human Resources departments to ensure integrity of data and system setup.

Participated in system implementations and payroll-related system upgrades.

Participated in workshops, in-service trainings, etc. for the purpose of conveying and/or gathering information required to perform job functions.

WESTERN PRECOOLING SYSTEMS, Fremont, California February 2006 to October 2009

Payroll Administrator

Processed weekly union and hourly payroll for ten companies which included 500+ employees using ADP PCPW / ADP Enterprise.

Balanced and controlled earnings and deduction totals.

Calculated and prepared general ledger entries for Great Plains.

Prepared and filed tax reports and gathered payroll data for inclusion in financial statements.

Created and distributed weekly Report Smith reports for the CFO.

Prepared budgets, projections, and special reports for senior management.

Processed garnishments and levies. Posted and audited weekly 401k contributions.

Entered new hires, rehires and terminations into the payroll system.

Corresponded with Human Resources to ensure accurate deductions and record keeping.

Maintained the integrity and safeguard of all historical payroll records and inventory of blank checks.

Served as liaison with ADP and PayChex to ensure proper functioning of the automated systems.

Reviewed and approved invoices for ADP’s payments.

Verified government reports prepared by ADP to ensure payroll numbers were accurate and ensured weekly tax deductions performed by ADP were accurately taken out.

Prepared various accounting papers, schedules, exhibits, and summaries.

Kept abreast of payroll processing, wage, and tax law changes.

ADP CORP / PROBUSINESS, Pleasanton, California October 1998 to October 2005

Lead Automation Specialist

Provided seven years monitoring and processing more than 200 million dollars of payroll daily.

Possessed seven years’ experience in a technical call center environment in a lead position supporting all ADP products.

Provided technical and implementation support to clients, troubleshooting hardware and software via phone, email and online, while also creating an escalation log for next level support.

Performed quarterly tax reconciliation and assisted in processing 4 million W-2’s annually.

Assisted clients with reconciliation of disputes.

Responsible for the oversight of all year-end processes for payroll, time and attendance reporting, benefit deductions, payroll accounts, and tax changes.

Organized work processes, methods and procedures using best practices.

Created controls to monitor and evaluate departmental performance.

Ensured payroll accuracy prior to release of data for check calculations and printing.

Prepared a variety of reports and documents necessary to facilitate a quality product.

Designed, implemented and enforced disbursement controls and procedures for in-house use.

Proven proficiencies in basic statistical computations and related problem resolution.

Negotiated timeframes for deliverables when appropriate to meet deadlines.

EDUCATION:

Vista College, Berkeley, California

Emphasis: Accounting and Certified

CERTIFICATIONS:

Coursework towards Certified ADP CPP

Certificate of Achievement in Business Marketing & Management

Certificate of Achievement Microsoft Office, Microsoft XP

Certificate of Achievement Accounting Principles

Live Scan Finger Print Certified

Notary

TECHNICAL SKILLS:

Microsoft Office, ADP software Implementation, ADP Workforce Now all version, PCPW, Enterprise, PayExpert, Total Pay EZ Labor, Time and Attendance, HRIS, Reportsmith, Crystal Reports,, Workday, PayChex, Paycom, Paylocity, Rippling, Time Pro, Bamboo, Benrtrac, Zenefits, Namely, Okta, Jira, Onelogin, Concur, ProBusiness, Peoplesoft, Trinet, Oracle, SAP, Great Plains, NetSuite, Expensify, Asana, Slack, Microsoft Teams Trax payroll, Odoo, Basecamp

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