Sr. Administrative Assistant

GABRIELA MONTES

Houston, TX *****•ad7zne@r.postjobfree.com•713-***-****

SUMMARY OF QUALIFICATIONS

Professional Senior/Executive Administrative Assistant with over 10 years’ experience supporting Senior Directors and V-Suite Executives, including a federal security clearance. Consistently served as the right hand to senior leadership, upholding the highest standards of professionalism and integrity. PROFESSIONAL EXPERIENCE

Rice University – Houston, TX

Development Coordinator-Foundations Mar 2022 – Present

Provide exceptional support to the Senior Associate Director of the Foundation Relations Team.

Collaborate consistently with the Office of Sponsored Projects (pre-award), Research Cost & Accounting

(post-award), foundations, faculty and research administrators ensuring accuracy and timely execution.

Compile and review post grant agreements, verify foundations, locate and designate funds, confirm revenue.

FY24 processed over $80M in foundation grants, awards and gifts.

Create and manage donor prospect plans, opportunities, and stewardship reporting in Rice CRM database.

Manage demanding schedule for Associate Vice President and Sr. Associate Director.

Coordinate foundation and donor site visits, special events, luncheons, and executive leadership meetings.

Reconcile monthly expenses reports to ensure accuracy.

Support staff training and development initiatives. Rice University – Houston, TX

Administrative Assistant-Major Gifts Nov 2018 – Feb 2022

Provided diligent support to the Senior Regional Director and Athletic Director of Major Gifts.

Project Manager of the NE Regional Team, (alumni relations/major gifts/gift planning/events).

Maintained demanding calendars, coordinated domestic travel arrangements, including itineraries.

Coordinated new hire onboarding process, in collaboration with Talent Management.

Reconciled monthly expenses and budget reports.

Created gift memos, new gift accounts, processed Endowed Fund Agreements and acknowledgements.

Prepared stewardship and acknowledgement reports for deans and administrators.

Developed and maintained department standard operating procedures.

Actively led the Division Administrative Assistants’ Team and participated in the Fun Committee. Texas Children’s Hospital - Houston, TX

Sr. Administrative Assistant Oct 2004 – Dec 2010

Provided high-level support to the Vice President of the Department of Ambulatory Services and Administration.

Managed complex calendars and schedules, coordinated travel, and organized department events.

Created PowerPoint Presentations, graphs, meeting agendas and minutes.

Reconciled monthly expense reports, processed payments, and facility service requests.

Department timekeeper; accurately entered and submitted timekeeping for approximately 70 employees.

Maintained Internal Department Website (Intranet) and Department Newsletter.

Co-Captain, MS150 Team-coordinated logistics, practice rides, fundraising events and managed volunteers. SKILLS Detail Oriented AND STRENGTHS

High organizational skills

New employee onboarding

Technical writing skills

Blackbaud CRM

Salesforce

Box-cloud based storage

SAP Concur, imagineOne (iO)

MS Office, MS Teams

Zoom, WebEx, Google Calendar

Amazon Workspace, SharePoint

MONDAY (Project Mgmt System)

EDUCATION

Houston Community College Associates in Business May 2025

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