Executive Assistant Office Manager

Helga Campbell

Jamaica, NY

ad7tgm@r.postjobfree.com 917-***-**** www.linkedin.com/in/helga-campbell-

Executive Assistant

Driving Success in Finance Expedites Entry Strategic Vision World Class Operations

Ambitious Senior Executive Assistant with specialized operational skills and a robust background in finance. Reliable, energetic, and collaborative professional, with solid experience providing direct C-suite support. Adept at critical organizational skills, including complex travel and scheduling, senior level correspondence and communication, and major event planning. Known for seamless management of complex matters and confidential materials. Engaged, dependable, and detail oriented in changing environments, ensuring continuity and calmness. Foster healthy working relationships with co-workers and professional contacts. Thrive in fast-paced organization.

Areas of Expertise:

Microsoft Office Suite Microsoft 365 Outlook Concur SharePoint Google Suite Asana

Bi-lingual English / Spanish

CAREER EXPERTISE

Executive Assistant: Assisted C-level executives, including the CFO and COO, via organizing calendars, domestically and internationally, steering correspondence, and creating and editing all Excel and PowerPoint presentation.

Office Manager: Office Manager position in a fast-paced environment. Offering experience gained from overseeing two NYC offices, events, and administrative functions. Prepared marketing materials, communications, balanced budgets, negotiated contracts, identified moneysaving approaches with vendors.

PROFESSIONAL EXPERIENCE

MEDIDATA, New York City 2023 – 2024

American technology company that develops and markets software as a service (SaaS) for clinical trials.

Executive Assistant, Marketing

Streamlined scheduling and improved efficiency and outcomes by effectively managing calendars, organizing events, and coordinating all meetings. Organized calendars. Coordinated all domestic and international travel, including hotel and car rental.

Interacted and worked with high level executives, managing time and meeting deadlines effectively to ensure smooth operations and support executive decision-making processes. Appreciated clear guidance on overall expectations, conducting brief check-ins with management to discuss progress throughout a project.

Managed high volume of incoming calls, mail and correspondence for executives, ensuring timely and accurate communication, and effectively prioritizing and managing multiple tasks to support the efficiency of executive operations.

Created and edited all Excel and Power Point presentations for executives, ensuring clarity, accuracy, and professional quality to effectively support executive meetings and presentations.

Assisting with creating POs ensuring accurate data entry, compliance with company policies, and timely processing to support efficient procurement, being paid in a timely manner.

Assist with team with routine calculations and budgets, providing accurate data analysis and financial insights to support informed decision-making and effective financial management.

KNOWN, New York City 2023

A new financial platform designed to power the growth of the BIPOC-owned (Black, Indigenous and people of color).

Executive Assistant to the 4 founders

Reported to the 4 founders. Led day-to-day activities and all travel, meetings, and presentations. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel including hotel and car rental.

Created and edited all Excel and Power Point presentations for executives, providing clear, accurate, and professionally formatted presentations to support effective communication.

Helga Campbell www.linkedin.com/in/helga-campbell-a8846913 Page 2 of 2

MORGAN STANLEY, New York City 2022

Global Financial Solution.

Executive Assistant

Supported 6 Morgan Stanley Executive, including Executive Directors and Managing Directors. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel including hotel and car rental.

Interacted and worked with high level executives, handling a high volume of incoming calls, mail and correspondence.

Created and edited all Excel and Power Point presentations for executives.

DAZN, New York City 2021 – 2022

A pioneering sports streaming service.

Executive Assistant to the CFO & COO

Reported to CFO & COO, Managed day-to-day requests and teams in US & Europe. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel, including hotel and car rentals. Handled a high volume of incoming calls, mail and correspondence. Created and edited all Excel and Power Point presentations for executives.

Executed and organized a process for CFO & COO teams to communicate on a weekly basis in spite of different time zones.

Created a series of newsletters and organized town halls, facilitating internal communication and engagement.

MYLAN PHARMACEUTICALS, New York City 2020 – 2021

Global pharmaceutical company committed to setting new standards in healthcare and providing 7 billion people access to high quality medicine.

Executive Assistant

Reported to 3 High level Executives including Global Head of Investor Relations.

Managed and created a check-in process during Covid, tracking all employees, safeguarding well-being and delivering care packages. Developed monthly finance budget, allowing team to work closely.

MORGAN STANLEY, New York City 2017 – 2020

Global Financial Solution.

Executive Assistant to 6 Morgan Stanley Attorneys in LCD

Reported to 6 Morgan Stanley Attorneys and also assisted large group of EAs.

Processed all billing, working with finance and allowing team to focus on other pressing issues.

Collaborated with HR to train all new EAs on day-to-day duties, programs, company policy, serving as back-up.

TEMENOS USA, New York City 2000 – 2017

International Software Banking Company.

Executive Assistant and Office Mangers to the Chairman and President

Served as Executive and personal assistant to Chairman, President and VP of Sales and Services. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel including hotel and car rental. Supervised small team of office administration staff.

Interacted and worked with high level executives, fostering strong professional relationships and ensuring effective communication to support strategic initiatives and organizational goals.

Managed high volume of incoming calls, mail and correspondence for executives, safeguarding efficient communication, prioritization, and organization to support executive productivity.

EDUCATION

Associate of Arts (AA), Journalism, Fullerton College, Fullerton, CA

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