Administrative Assistant Event Planning

Lynda K. Houghtaling

* ******* ****, *******, ** 06095

linkedin.com/in/lynda-houghtaling-937a6210/ 860-***-****

Resourceful and highly dynamic professional with demonstrated capacity to provide comprehensive, executive-level support across a diverse set of roles

Educational Background

Bachelor of Arts, Central Connecticut State University, New Britain, CT

Professional Experience

Aldi, Inc., South Windsor, CT

Operations Assistant 11/2016 to Present

Reports to Divisional VP and Directors of Operations

●Event planning and management of two large event each years along with several events planned throughout the year

●Project management of all remodels and new store openings, including vendor outreach, timeline tracking, procurement and shipping of equipment, and grand opening event coordination.

●Reconcile expenses for executives, and accounts for Common Area Management expenses.

●Management of executive calendar and in-house meetings and events.

●Establish concise and up to date spreadsheets using Excel for accurately documenting sales and expenses.

●Orchestrate the complex travel and meeting activities for key executives across the organization.

Interact effectively with all staff to streamline efforts and drive operations success within high-stress and fast-paced environment.

Successfully secure all new store permits and licenses, as well as maintain database for renewal of all store permits across NY and New England.

Details Wedding & Event Planning, Ellington, CT

Owner/Event Planner & Coordinator, 4/2006 to 10/2016

●Managed various budgets of every client from $25K - $2.5M

●Directed all event planning, design, and production within time limits.

●Identified clients’ unique needs to ensure optimal satisfaction.

●Organized facilities and details such as décor, catering, entertainment, scheduling, invitee list, special guests, equipment, and promotional materials.

●Negotiated contracts that drove cost savings and ensured activities within established budgets.

●Performed an array of HR tasks, including hiring and training of new staff.

●Utilized graphic design skills in designing programs, invitations, seating charts, menus, etc.

●Researched market, identified event opportunities, and implemented initiatives to generate interest.

Spearheaded the successful execution of over 120 weddings and events ranging from 25 to 300 guests.

Stanley Works, New Britain, CT

Administrative Assistant/Communications Coordinator, 1/2001 to 7/2002

Reported to PR/Marketing Manager

●Oversaw diverse administrative functions, supporting all director-level projects and information-management processes.

●Compiled and analyzed data from monthly reports and prepared presentations for executive management.

Played key role in design of inter-office intranet, collaborating with Web developers to identify and define essential components of site functionality.

Additional experience as Administrative Assistant/In-house Sales and PR/Tradeshow & Communications Manager for Haydon Switch & Instrument (1995 to 2000).

Additional Information

Technical Proficiency: Highly Proficient in all Microsoft Office programs, Publisher, Photoshop, QuickBooks, Concur Travel, SAP, Think Time, Microsoft Teams, Ariba, IPAC, Cvent software and Airtable.

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