Accounting Assistant Accounts Payable
Resume:
Grace Grunzweig ad7ikg@r.postjobfree.com
Grand Island,NY 14072
Summary:
Client- Centric professional with success in building custom solutions for complex integrations. Committed to providing first-class service while deepening relationships with internal and external contacts alike Enthusiastic, results driven leader with extensive success in collaborating with subject matter experts to develop and execute create solutions Customer service, policy development, finance/budgeting and account payables and receivables. Skills:
E- Procurement, SAP/Ariba /Taulia/Coupa/Transcepta/Vendor Cafe/FieldGlass Oracle/Microsoft Office/ Invoice Resolution /Audit Compliance/Project Management/Collaboration/ Custom Solution Design/Optimize System Performance ProContactor
Education:
Associates in Applied Science Degree Erie Community College Major: Business Management
Experience:
Accounting Assistant - Construction Group 11/2023 - Current Accounting Assistant to the Controller
Duties & Responsibilities: Responsible for receiving, processing, verifying, and reconciling vendor invoices for various companies.
Process Invoices (daily)
Receive invoices from mail and email daily, apply date a payable stamps. Review invoices, fill in fields (date, invoice # etc) then send PM’s or responsible person for approval for GL and Task coding and approval .
Check approval invoices for tax status from excel spreadsheet. Enter approved invoices into ProContractor.
Print required journal, for balance check of totals and update being cognizant of period closings.
Collect and code credit card statements.
Check Processing ( Weekly or as needed)
Review current accounts payable aging to determine vendors/ invoices to be paid. Gather all pertinent invoices.
Select invoices to be paid, give highlighted report to CFO for approval, go into ProContractor . Select invoices to be paid, verify we have current GL/WC Insurance, and Purchase Order is on file.
Balance Report to invoices once invoices have been entered into excel spreadsheet. disperse weekly invoices for signature in two folders One for immediate payment (rents, utilities etc.) other for that can wait a day or two.
File paid invoices .
Miscellaneous
Back up on phone if needed.
New vendor set up, with W-9’s and insurance.
Process year end 1099’s.
Lien releases from subcontractors and supplier if required for a project. Entering Purchase Orders & Change Orders.
Balance All Credit Card Statements ( Southwest,Wex, Visa, Lowes, Home Depot, Sherwin Willliams etc.) and enter all into ProContractor.
Review vendor statements against open invoices.
Enter and file subcontractor insurance certs.
Grace Grunzweig ad7ikg@r.postjobfree.com
Grand Island,NY 14072
Invoice Solutions Specialist - RR Donnelley 07/2019 - 10/2023 Invoicing Solutions Specialist
Support portfolio of clients with over $245 million annually to ensure accurate invoice delivery for timely payment processing by client. Maintain extensive, meticulous performance metrics against tight service level agreements.,Liaise with clients to commission custom-designed solutions, effectively communicating parameters and requirements for optimal results. Customize the system and software settings to meet the specific needs of each client. Collaborate with staff, users, and management to establish requirements for new systems or modifications.Monitor A/R to facilitate payment of invoices within terms. Balance custom invoice files to receivable ledger
Optimize system performance.
Accounts Payables -FedEx Trade Networks 8/2016 - 07/2019 Work with CODA, processing invoices, review invoices and prepare for payments in a timely manner.
Accounts Payable -Custom Sheet Metal 2015- 2016
Wrote Purchase orders, matched up the packing slip with the invoice pricing, emails to vendors, reconciliation, answering phones, customer
relation, payroll, contracts, human resources, phones, event planning, Accounts Payable: Frey Electric Construction Co. 2005-2015 Oversee and manage all Accounts Payable prodigal including but not limited to: Reconciling packing slips with the invoices.
Entering invoices into the system.
Paying invoices in a timely manner.
Run monthly payable reports.
Enter purchase orders.
Process, print and distribute checks.
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