Janet Machin
Resume:
Janet Machin
Springfield, Illinois 62702
305-***-**** • ad6sc4@r.postjobfree.com
Professional Experience
July 2023 to Present
Illinois Education Association-NEA
HR Specialist
• Handles and/or assists in handling confidential matters; screens telephone calls and visitors; handles correspondence, filing, messages, calendar, and other secretarial duties; maintains confidential personnel files.
• Performs all clerical functions of the office as directed.
• Processes new employees: onboarding, orientation, employment forms, 1-9 record keeping.
• Processes employee separations; final benefits, final pay.
• Administrator for staff evaluation process; monitors evaluation dates; sets up evaluation documents; assists designated AA with process; responsible for follow up on final report.
• Monitors compliance of HR department document retention.
• Assists with administering staff retirement plans, loan processing, notifications, beneficiaries; maintains 401(k) maintenance files; sends annual reports to 401(k) participants.
• Assists in the administration and maintenance of the HR information systems.
• Administrator for all leave programs, sick leave banks; monitors leave accruals; responsible for year-end reports.
• Monitors and resolves unemployment insurance claims, processes IDES occupational employment reports.
• Provides HR information for fiscal year and annual audits.
• Completes verification of employments.
• Maintains seniority lists.
• Verifies changes made to payroll.
• Processes and tracks UniServ Readiness Pool applicants; calculates professional staff salary placement per the IEA/IEASO Agreement.
• Tracks and monitors Outside Service Credit applications and purchases for all new Professional staff hires.
• Administers poster compliance for all lEA offices.
• Shares oversight of student worker.
• Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel.
• Maintains a proficiency in using office machines, computer equipment, programs and software provided by IEA-NEA.
• Acquires an understanding of the structure, operation and function of the IEA-NEA.
• Utilizes appropriate office procedures as per the IEA-NEA Policy Manual.
• Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public.
• Performs other appropriate duties as directed by management staff. April 2021to May 2022
R. Plants Nursery
HR Generalist/ Payroll Manager
• Go over new hire package with applicants that have been offered a position.
• Details on all documents help fill forms out.
• Follow up that all forms and details needed are met.
• Process drug screenings.
• Create new employee folders when appropriate and add to system.
• Enter all staff information reviews, and changes into digital systems.
• Employment verifications.
• Visit all sites when needed for paperwork or anything needed. Touch bases with all employees.
• Workers comp when needed. Follow up till case is closed.
• Help other departments with documents and needs.
• Check timeclock daily for missed pouches or corrections needed.
• Mondays start payroll for all employees. Entering information into QuickBooks.
• Add in any piece work or contracts done by employees for payment.
• Make checks and check for any corrections needed.
• Copies, scans, emails, answer phones, help with walk-ins, help employees with questions, and etc.
March 2020 to April 2021
G4S
HR Generalist
• Go over new hire package with applicants that have been offered a position.
• New hire orientation. Details on all documents, help fill forms out.
• Present new employees with documentation required to start working with the agency.
• Follow up that all forms and details needed are met. Example physicals, drug screenings, and etc.
• Create new employee folders when appropriate.
• Send files to hospitals for review and approvals.
• Follow-up on new hire documentation completion for tenet and other sites.
• Follow up with employees on credential requirements and expirations; send updated documents to manager.
• Assist employees in benefit enrollment as needed; follow-up to ensure enrollment or waived benefits.
• Enter all staff information reviews, and changes into digital systems like HCA information, People Soft and Labor Scheduling.
• Help other departments with documents and needs.
• Cover when the other HR Generalist is out.
• Change and update status for employees from part time to full time or post information as well as from USO to CPO.
• Upload and update onboarding and all systems information.
• Employment verifications.
• Fill out D and G licenses and send to the Department of Agriculture.
• Give and send MMPI testing for review.
• Set up health care training for stuff that will be working at a hospital.
• Background documents and request.
• Copies, scans, emails, answer phones, help with walks, help employees with questions, and etc.
August 2019 to March 2020
City of Homestead though Creative Staffing Temp Agency HR Assistant
• Organizes and maintains file system for Human Resources.
• Assists Risk Manager with all filing, reports, and spreadsheets.
• Receives, sorts and routes incoming mail. Prepares outgoing mail & correspondence, including e-mail and faxes.
• Composes and types of routine correspondence.
• Receive and screen telephone calls, answer requests for routine information involving program activities and locations as needed.
• Receive visitors, obtain name and relevant information, determine nature of business and direct to appropriate destination as needed.
• Send outgoing mail and packages as needed.
• Maintain log for Personnel Action Forms & Job Postings. Circulate forms for approval signatures in a timely matter.
• Create ID’s for employees, volunteers, consultants, visitors, etc.
• Copy, scan, and file as needed.
• Verification of employment
• Assistant HR Director, HR Manager, Benefits Manager, HR Coordinator, and Risk & Safety Manager as needed.
• Scan and upload terminated files into Laserfiche system.
• Update incidents and grievances into the Human Resources system
• Orders and maintains supplies, applications and other departmental forms. Plus arranges for equipment maintenance for H.R. & Risk & Safety.
• Performs other clerical duties as needed or assigned. November 2016-July 2019
Le Jardin Community Center, Inc., Homestead, FL
HR Clerk
• Go over new hire package with applicants that have been offered a position.
• Create new employee folders when appropriate.
• Enter all staff information and changes into digital systems, including hire dates, position changes, salary changes, credential updates, termination dates, training, etc.
• Create new hire packages for CAHSD approval.
• Present new employees with documentation required to start working with the agency.
• Follow-up on new hire documentation completion and perform employment reference checks.
• Implement New Hire Procedures Checklist including sending new hire documentation to Center Directors for center personnel files.
• Implement Termination Procedures Checklist including management of COBRA documentation and ensure receipt of center personnel files.
• Complete and send employment verification forms and unemployment forms as needed.
• Follow up with employees on credential requirements and expirations; send updated documents to manager and Center Director as applicable.
• Receive visitors, obtain name and relevant information, determine nature of business and direct to appropriate destination as needed.
• Receive and screen telephone calls, answer requests for routine information involving program activities and locations as needed.
• When Administrative Assistant is unavailable, open mail, stamp received, and then distribute.
• Send outgoing mail and packages as needed.
• Assist employees in benefit enrollment as needed; follow-up to ensure enrollment or waived benefits.
• Review monthly invoices for benefits to ensure accuracy and reconcile with payroll deductions.
• Recruit available positions on job boards, websites, social media, etc. and schedule interviews as applicable.
• Interview applicants for non-supervisory and non-administrative positions.
• Create, update, and distribute forms, evaluations, surveys, etc. as applicable.
• Follow up to ensure completion.
• Create ID’s for employees, volunteers, consultants, etc.
• Complete spreadsheets for required census data regarding all benefits.
• Order business cards as needed.
• Request substitutes when classroom coverage is not available to meet ratio.
• Update Standard Operating Procedure Manual as needed.
• Assist HR Director with special projects as needed.
• Assist Administration with additional duties as seen fit for the benefit of the organization. June 2009-September 2016
Master Electronics, Miami, FL
Lead Pricing Department
• Worked with the data system to enter all information on manufactures and parts related to electrical components sold in the company.
• Example Part numbers, internal part numbers, cost, resale’s monoloitch, column, Map policies, and BUYIN, description, minimum order qty, pack qty, lead time, pack type, UOM, ROHS, weight, crosses, status, life cycles, COO, HTS, HMR, ECCN, EXLR, MSL, SLF, comments on each part if needed, factory stock, and if Registerable. Also updated with EOL’s, PCN’s, NPI’s, discontinued, replacements, duplicates, special request parts, top runners, BOM quotes, and or other forms of changes sent.
• Worked with the WindXsystem to make all information available to the website.
• Worked with formulas daily. Work with both Excel; manual and template forms to update.
• Worked with product mangers to make sure all information was correct and up to date.
• Trained new employees as need be.
• Oversaw two employees and their work daily.
• Logs of all work and projects done.
• Worked with stamp and envelope machine to send out invoices. August 2007-June 2008
Hensel Phelps Contraction Company, Miami, FL
Office Assistant
• Answered phones.
• Filed all paperwork.
• Faxing, copies, copy box, RFIs.
• Assisted with office paperwork, dealing with parking passes, give important information to other companies, and basic computer work.
• Logged bulletins and invoices.
• Also assisted with the basics in getting the pay app ready.
• Assisted with new hire paperwork and notices of separation. September 2004-July 2005
Proex International, Miami, FL
Office Assistant
• Answered phone calls.
• Filed all paperwork.
• Took orders for customers.
• Assisted the Owner with all duties.
• Faxed important paperwork to the customers.
• Responsible for ingoing and outgoing mail.
January 2004-September 2004
Dr. Abel Medical Office, Hialeah, FL
Medical Office Assistant
• Answered phone calls from clients.
• Helped with insurance verification.
• Assisted the nurse with the client’s paperwork.
• Faxed orders to the pharmacy for medications.
• Directed patients to exam rooms.
August 2002-January 2004
Pro Player Stadium, Miami, FL
Cashier and Asst. MGM
• Handled all cashier duties.
• Directed all guests to designated seat.
• Assisted in managing other cashiers.
• Helped guests find their cars if needed.
Certificates
2017 Notary Public (Expires May 2025)
2015 Microsoft Office 2010: Part 1 and 2
Education
2018, Start 12
• Human Resources Assistant Professional Certification 2002, Barbara Goldman Senior High School, Miami, FL
• High School Diploma
Languages
English and Spanish
References
Available upon request
Contact this candidate