Executive Assistant Social Media
Resume:
Galina Semenova
Executive and Personal Assistant
San Diego, CA 92107
ad6qgf@r.postjobfree.com
AREAS OF EXPERTISE
●Action Planning
●Appointment Scheduling
●Communication
●Coordination
●Creativity
●Document Management System
●Event Management
●Marketing
●Marketing Communications
●Organizational Skills
●Team Building
●Travel Management
●Written Communication
●Photography
●Social Media Management
EXPERIENCE
Jupiter Rising Film, La Jolla — Executive Assistant to the Film Producer, CEO
02/2023 - 11/2023
●Enhanced operational efficiencies for the digital scheduling system, resulting in a 25% increase in productivity and on-time attendance at all meetings.
●Streamlined CEO's schedule, organization of all meetings, events and social occasions, improving time management and ensuring punctuality for all engagements.
●Served as a reliable gatekeeper, effectively screening calls and emails, scheduling meetings.
●Coordinated all aspects of CEO's travel, ensuring smooth and stress-free trips with exceptional attention to detail.
●Prepared professional correspondence on behalf of the CEO, maintaining a high standard of communication, writing content for newsletters
●Managed expense reports and invoices, ensuring accuracy and timely submission.
●Carried out background research and presented findings.
●Provided administrative support for key projects across the organization
●Planned and executed art shows, enhancing artwork presentation and increasing customer satisfaction through innovative printing techniques.
●Sourced an international artist to lead the art direction of a key film project, contributing to the project's success.
Former Senator of the State of California, San Diego — Personal Assistant
10/2021 - 09/2022
●Developed a new filing system, reducing document retrieval time by 30% and improving overall efficiency.
●Managed complex calendars, scheduled appointments, organized meetings and coordinated travel arrangements, resulting in a 20% increase in productivity.
●Streamlined email system, reducing response time by 20% and enhancing communication, improving communication with clients and increasing efficiency by 25%.
●Coordinated travel itineraries, reducing travel expenses by 10% while maintaining high-quality accommodations.
Image Postcard Photography, San Diego —Regional Operating Manager
12/2009 - 02/2020
●Implemented a motivational system, increasing sales by 30% and supporting the opening of over 10 new locations.
●Managed business operations for San Diego and Anaheim, resulting in increase in revenue.
●Reduced employee turnover by 25% through effective support and management of operations.
●Boosted sales team productivity by implementing new schedules and payroll systems for 10 representatives.
●Managed inventory, ensuring timely coordination of supply and equipment purchases.
●Built strong relationships with business partners, enhancing customer satisfaction.
Sean&Ty, San Diego —Executive Assistant
08/2018 - 02/2020
●Streamlined a retreat for 100 attendees, achieving a 90% post-event satisfaction rate.
●Coordinated CEO's schedule, ensuring timely decision-making and increased productivity.
●Managed travel arrangements and created detailed trip itineraries for executives.
●Enhanced CEO's communications, maintaining professionalism and consistency.
●Provided administrative support for key projects across the organization
●Managed website development in line with business plans and objectives
●Implemented a new inventory management system, reducing errors by 15%.
●Implemented marketing strategies for social media, increasing engagement by 50%.
SUMMARY
Dynamic Executive Assistant with over 12 years of experience in optimizing operational efficiencies, managing complex schedules, and coordinating high-profile events. Proven track record of enhancing executive productivity by 25% through effective task management and travel coordination. Skilled in marketing and art, leveraging creativity to improve visual presentations and event success. Highly adaptable and detail-oriented, known for maintaining a positive, solution-oriented attitude in fast-paced environments. Recognized for exceptional responsiveness and professional demeanor in handling unexpected changes.
EDUCATION
Master of Science in Human Resource Management
Voronezh State University, Voronezh, Russia
09/2003 - 07/2005
Bachelor of Science in Marketing
Voronezh State University, Voronezh, Russia
09/1998 - 07/2003
LANGUAGES
English, Russian
PROFESSION TRAINING
PMP Basics: Introduction to PMP
MS Office Training
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