Executive Assistant Administrative Support

Janice Chasten

Executive Assistant

ad6mr1@r.postjobfree.com • 917-***-****

linkedin.com/in/janicelchasten/ • Los Angeles, CA 90305 Detail-oriented and seasoned professional with extensive experience providing high-level administrative support to C-level executives and senior management teams. Demonstrated expertise in managing calendars, scheduling meetings, and coordinating travel arrangements to optimize executive efficiency. Skilled in prioritizing tasks, steering multiple projects simultaneously, and managing confidential information with discretion and professionalism within a fast-paced corporate environment. Instrumental in building and cultivating professional relationships with stakeholders, clients, and team members to foster collaboration and achieve organizational goals. Excellent written and verbal communication skills; adept at facilitating effective communication between executives, internal teams, and external stakeholders. Areas of Expertise

● Executive Assistance

● Calendar Management

● Strategic Planning & Execution

● Team Leader

● Travel Arrangements

● Administrative Support

● Training & Onboarding

● Scheduling Management

● Cross-Functional Collaboration

Professional Experience

Sequoia Climate Foundation, Irvine, Ca

Executive Assistant to the President

2021 to 2024

Provide high-level support to the President to manage complex calendars and prioritize inquiries and requests while troubleshooting conflicts. Provide training to junior office staff on correct procedures and reporting requirements aimed at fostering team growth. Develop and nurture strong connections with individuals’ at all organizational levels and across various personality types including both internally and externally. Steer travel expenses and reimbursements for the executive team and senior management group for accuracy and efficiency. Screen calls and emails while taking proactive measures to respond or direct messages appropriately for managers. Prepare documents, reports, and presentations for executives and board members by utilizing advanced software proficiencies. Organize/coordinate conferences and monthly meetings for seamless execution. Track, analyze, and report on performance/sales data by updating spreadsheets and databases for informed decision-making. Collaborate with senior management to initiate new projects and support various processes for organizational success. Liaise with clients to plan and coordinate logistics for special projects and events to clinch successful outcomes. Facilitate communication by responding to emails and other correspondence resulting in enhancing overall business processes.

● Assisted with 2023’s COP28 logistics remotely to ensure seamless coordination/support for the event despite not being physically present.

● Played a pivotal role in coordinating and managing logistics for COP28 to ensure the smooth execution of all travel/operational aspects.

● Managed Climate Week NYC, the largest annual climate event hosting over 500 in-person, hybrid, and online events while liaising with international figures from business, government, civil society, and climate sector during the official program hosted by Climate Group.

● Assisted in participation at COP28, the UN Climate Change Conference, which convened 85,000 participants, including 150 Heads of State/Government.

● Contributed to the decision-making process, leading to a call for governments to accelerate action across all areas by 2030, emphasizing the transition from fossil fuels to renewables such as wind and solar power.

● Assisted in representing national delegations, civil society, business, Indigenous Peoples, youth, philanthropy, and international organizations during the momentous conference.

● Played a role in the conclusion of the first 'global stocktake' of the world's efforts to address climate change under the Paris Agreement.

● Elevated efficiency in steering requests and events by developing and maintaining an automated alert system for upcoming deadlines.

● Improved team productivity by producing accurate office files, updating spreadsheets, and crafting presentations to support executives.

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Janice Chasten

● Enhanced team capabilities by spearheading the onboarding processes to ensure the successful hiring and training of 4 new staff members.

● Transitioned from assisting the Chief of E & L and Director of the India Program team to supporting the COO and CFO, ultimately promoted to support the President Core. SPNY Capital LP, New York, NY

Executive Assistant to the Chief Executive Officer 2017 to 2020

Managed complex calendars and travel logistics successfully to ensure efficient and well-organized executive support. Enabled the seamless operation of business activities by planning and organizing meetings and conferences. Facilitated communication and improved business processes by responding to emails and other correspondence. Coordinated comprehensive travel arrangements, including booking airfare, hotels, and ground transportation. Oversaw large event logistics, including negotiating with suppliers and managing accommodation, travel, and materials. Steered all investor accounts while assisting with broker-dealers and the trading desk for effective financial operations. Ensured a professional and well-prepared environment by maintaining the reception area, conference rooms, and consumables. Exemplified qualities of confidentiality, discretion, loyalty, commitment, teamwork, and strong interpersonal skills.

● Led special projects both individually and by leading a small team while showcasing versatility and leadership abilities.

● Trained and mentored new administrative staff aimed at fostering skill development and contributing to a cohesive team.

● Identified responsibilities and techniques for time and energy management in the roles of Executive Assistant while supporting the CEO and management team.

● Achieved two promotions within a calendar year for positions of increased authority and responsibility while initiating as Executive Assistant to the COO and General Counsel. Chubb, New York, NY

Executive Assistant to the Chief Executive Officer 2014 to 2016

Delivered comprehensive Executive Administrative Assistance and Personal Assistance to the CEO to ensure seamless operations. Managed a high volume of calendar activities, organized board meetings, and prepared/presented reports to facilitate effective decision-making. Supervised activities and personnel overseeing complex travel arrangements and directing the personal chauffeur schedule for the CEO. Conducted in-depth research into company finances and data to facilitate the preparation of financial reports and audits.

● Provided essential support during meetings and travel while accompanying the CEO on international travel missions.

● Coordinated logistics for board meetings, including travel to offices in other countries for smooth and efficient proceedings.

● Extended Personal Assistance to the adult children of the CEO including steering administration, travel arrangements, and living logistics, containing visas and passports.

Caladrius Biosciences, New York, NY

Special Assistant to the Chairman

2013 to 2014

Oversaw the coordination of appointments, phone calls, and travel arrangements for national and international destinations while steering confidential information with discretion. Facilitated collaboration by serving as a liaison between senior executives and various departments, including finance, legal, and marketing teams. Coordinated closely with Human Resources to hire personnel and actively participated in the training and mentoring of new employees to develop a supportive work environment.

● Enabled goal achievement by delivering support to the Chairman, including accounting, clerical tasks, and personal assistance.

● Reduced financial risks and ensured accuracy in financial records by managing and maintaining up-to-date information on banking invoices, charitable trusts, personal investments, and real estate. Additional Experience

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Janice Chasten

Executive Assistant to Senior Vice President News Corp./Dow Jones Co., Offices Of Rupert Murdoch, New York, NY Executive Assistant to CEO/VP Yahoo!, New York, NY Executive Assistant to the General Manager NBC Universal @IVillage Parenting Network, New York, NY Human Resources Business Manager / Executive Assistant Synergy Global Travel, New York, NY Education

High School Diploma Lafayette High School, Brooklyn, NY Licenses & Certifications

Certified Public Notary, State of California, Commission Number # 2416820 Affiliations

Member – National Organization for Women

Member – Worldwide Women’s Association

Member – The Southern California Black Chamber of Commerce Page 3 3

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