Supply Chain Management

KUDZAI MUFANEBADZA

Location: House # *****, Runyararo West, Masvingo, Zimbabwe Cell: +263********* / +263********* Email: ad6kf5@r.postjobfree.com Driver’s License: Clean Class 4

PROCUREMENT SPECIALIST

PERSONAL STATEMENT

An industrious and analytic-minded Procurement and Logistics Specialist with 9+ years’ experience in the supply chain management field. Skilled in contract management, contract negotiation and the overall management of all procurement and logistics processes. Recognized for ability to balance procurement and logistics strategies with organizational objectives, regulatory requirements and an eye for efficiency. Demonstrated expertise in ensuring that goods and services are procured in an effective and efficient manner that spells value addition to the organization. Positioned for success and prepared to “go the extra mile” to achieve the whole of supply chain management objectives. Strong collaboration abilities and experience working in a team atmosphere, as well as the ability to work well with people from various backgrounds.

KEY AREAS OF EXPERTISE

Contract management, supplier selection and appraisal, transport costing, procurement policy and strategy formulation, supplier development, procurement staff training and appraisal, inventory management, truck scheduling and routing, operations, asset management administration. Importing and exporting, cashflow management, budgeting and budget forecasts, market consultations, fleet management.

-Good understanding of Public Procurement laws and regulations.

-Excellent knowledge of International Procurement requirements and donor funded procurements.

-Personal Skills: Team Leadership, Strong negotiation skills, Impeccable time management, Planning and Organising, Critical Thinking, Analytical and Problem-Solving Skills.

-Strong communicator with excellent spoken and written English (Fluent) and Shona (Native).

-Technical Skills: Proficient use of MS Office Suite (Word, Excel, Access, Outlook, And PowerPoint) and Accounting Package: Enterprise Resource Planning – NAV Dynamics and Pastel.

EDUCATION

Master of Science Degree in Supply Chain Management - Chinhoyi University of Technology – 2022

Professional Diploma in Procurement and Supply – Chartered Institute of Procurement and Supply (CIPS)-2022

Bachelor of Technology in International Purchasing, Logistics & Transport – Chinhoyi University of Technology - 2014

3 Advanced Level Passes in Management of Business, Geography & Mathematics – Nerupiri High School, Gutu - 2005

9 Ordinary Level Passes including Mathematics & English language - Chadzamira Secondary School, Gutu – 2003

PROFESSIONAL MEMBERSHIP

MCIPS – Member of Chartered Institute of Procurement and Supply

PROFESSIONAL WORK EXPERIENCE

PART-TIME LECTURER GREAT ZIMBABWE UNIVERSITY (September 2023 to present)

Lecturing modules in Supply Chain Management which are Logistics planning and Strategy and global sourcing

PROCUREMENT SPECIALIST August 2021 – Present

Great Zimbabwe University https://gzu.ac.zw/

Developing viable, cost-effective and strategic procurement strategies and procurement policies.

Evaluating existing procurement policies and procedures and updating accordingly.

Monitoring the tendering process from preparation of bid documents to contract award

Preparing annual and individual procurement plans for the institution.

Develop specifications for contracts, commodities, terms of payment, reporting documentation, contract modification and contract renewals.

Developing and preparing complex contracts for procurement of non-routine & technologically advanced commodities.

Revised and implemented key performance indicators (KPI’s) to monitor performance of the procurement department and serve to drive data-base decisions.

Attending supplier plant visits and site visits for requested works.

Managing contracts, including settling disputes and ensuring that suppliers meet expectations.

Analysing pricing proposals.

Working with other teams for cross-departmental work.

Negotiating various contracts with suppliers on quality, price and delivery.

Ensuring responsible procurement practices are being met and comply with the public procurement laws and regulations.

Communicating the value of strategic sourcing and procurement to key stakeholders.

Facilitating the evaluation of suppliers together with the procurement evaluation committee.

Self-monitoring progress according to the schedule of completion to submit drafts and documents in a timely manner.

Reviewing contract terms and conditions to verify that they are in compliance with company policies and public procurement laws and regulations.

Proofread, edit and fact-check legal documents for accuracy and consistency.

Conducting post award supplier contract administration including invoicing, quality assurance and delivery logistics.

Key Achievements:

Directed procurement team to deliver goods and services before deadlines to support organization objectives.

Achieved a 30% supplier on-time delivery improvement rate from 60% to 90%.

Facilitated the training of both procurement and non-procurement professionals to embrace the Public Procurement Act improving the collaboration and the swift flow of the procurement process.

Provided detailed, precise and clear product specifications to suppliers hence effective competition form a wide pool of responses

Prepared detailed, clear, error- free bidding documents building confidence to the public on the procurement process.

Successfully managed highly complex projects to completion no extra costs realized which have been caused by poor monitoring of projects and support.

PROCUREMENT OFFICER November 2019 – July 2021

Manicaland State University of Applied Sciences https://msuas.ac.zw/

Prepared tender documents and coordinated the tender process

Administered the selection of suppliers including due diligence checks on prospective suppliers.

Submitted award recommendations for approval.

Assisted in managing and monitoring contractors’ performance under task orders related to contracts.

Prepared and presented reports detailing compliance review findings and solutions to senior management on procurement aspects

Obtained supplier Requests for Quotations (RFQs) and provide recommendation on material award, utilizing specific evaluation matrix information.

Researched and analysed the supply marketplace.

Compiled and analysed procurement requests.

Created purchase orders in the procurement system.

Expedited purchase orders from suppliers.

Filed procurement records.

Prepared monthly procurement returns and submitted them timely to the Procurement Regulatory Authority of Zimbabwe (PRAZ).

Provided secretariat services to the Procurement and Asset Disposal committees.

Maintained and updated supplier data base.

Drafted procurement contracts for all the awards

Communicated and submitted all notices of contracts awarded to PRAZ.

Evaluated and selected chosen suppliers using a set criterion.

Calculated all order costs and evaluated invoices for accuracy.

Prepared and updated reports, records and pricing lists.

Kept track of all goods and services ordered and received with a comprehensive inventory

Key Achievements:

Held an impeccable record of consistency in reporting to PRAZ for the year served

Reconciled inventory discrepancy that had been in limbo for days, by employing exceptional analytic and troubleshooting skills.

Introduced the concept of rechecking, hence, decreased order processing errors by 65%.

Reduced the period of evaluation and contract award by timely preparing minutes for approval, adding value for company money through time management.

PROCUREMENT AND LOGISTICS ADMINISTRATOR July 2014 – October 2019

LAKE HARVEST AQUACULTURE PVT LTD https://www.lakeharvest.com/

Managed various procurement contracts for a USD 42 million fish farming project

Imported various fish cage expansion project with funds from Africa Development Bank private sector loan of USD 8 million and procured in compliance with the conditions set for the loan

Prepared and reviewed organization procurement policies and standard operating procedures to align with donor funds from Norfund and other investors

Export and import documentation and management

Revised and implemented key performance indicators for the whole supply chain management of the company

Administered the outflow movement of cash to various suppliers

Liaised with the customs clearing agents and ZIMRA officials to facilitate a smooth flow for both inbound and outbound logistics

Managed the organization operation’s capital budget for all expenses and participate in quarterly and annual International Organization for Standardization (ISO) audits

Prepared departmental annual budgets and monitored the departmental costs

Driver management

Monitored the movement of stock during the processing, accounting for processing losses up to dispatch

Supervised the capturing of data for all stock movement

Checked and approved all stock movement reports for authenticity and consistency

Organised all warehouses for the stock and frequent monitoring of stock in third party warehouses

Oversee the implementation of the Enterprise Resource Planning (ERP) for all procurement and inventory management processes

Spearheaded weekly and monthly stock take processes

Entered into agreements and prepared contracts for third party warehouses for the storage of company stock.

Key Achievements:

Managed to implement a new system reducing order processing time and data capturing errors.

Successfully liaised with ZIMRA officials to pre-clear product reducing border delays and lost sales.

Introduced a vehicle tracking system which contributed to zero unauthorised routes and unscrupulous behaviour.

Stayed under budget by introducing cost cutting measures and managing departmental costs.

Reduced fuel theft by 65% reducing operating costs through the installation of fuel anti-siphoning devices.

Negotiated with suppliers for volume discounts saving the organization 20% value in monetary terms

Built and nurtured relationships with national and international suppliers, increasing efficiency by 75%

PROCUREMENT AND LOGISTICS ASSISTANT January 2013 – June 2014

LAKE HARVEST AQUACULTURE PVT LTD https://www.lakeharvest.com/

Prepared weekly departmental key performance indicators (KPIs) reports.

Managed the petty cash for the distribution expenses.

Monitored the validity of fleet required documents and application for the same.

Sourced quotations from suppliers.

Expedited orders from suppliers.

Created purchase orders in the system.

Captured all trip expenses.

Captured all trips to include the quantity of goods delivered, delivery note number, mileage per each trip, fuel consumed for each trip, number of days taken to deliver etc.

Followed on vehicle maintenance with the maintenance team.

Supervised drivers on fleet housekeeping.

Allocated trips to drivers.

Applied for permits, PTA carrier licences and operator licences.

Key Achievements:

Reduced fleet fine /penalty costs to zero through ensuring all company required documents are in place and valid reducing company costs and lost time.

Successfully prepared a company procurement policy which reduced maverick buying.

Completed and maintained accurate and organized records, documents and reports improving the decision making for the organisation.

Managed to have goods procured delivered on time promoting production efficiencies.

REFERENCES

1.Mr L. Sitsha – Director Procurement; Great Zimbabwe University - Cell: +263********* - Email: ad6kf5@r.postjobfree.com

2.Mr N. Moyo – Logistics Manager; Lake Harvest Aquaculture Pvt Ltd - Cell: +263********* - Email: ad6kf5@r.postjobfree.com

3.Mr C. Chemwanyisa – Finance Manager, Lake Harvest Aquaculture Pvt Ltd – Cell: +263********* - Email: ad6kf5@r.postjobfree.com

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