Executive Assistant Public Defender
Resume:
Angela Janene Moore
Newark, NJ 07104
973-***-**** (Work)
973-***-**** (Cell)
ad687a@r.postjobfree.com
Employment History
Office of the Mayor 2019 – Present
Office of the Newark Municipal Public Defender
Newark, New Jersey
Executive Assistant Supervisor /Senior Administrative Analyst
Developed a new and efficient office records maintenance system. Implemented new standard operational procedures to facilitate the smooth transition of new client intake as well as dispositions being documented and filed properly.
Developed a calendar for the attorneys and administrative staff to utilize daily.
Participated in the implementation and development of community-based initiatives through outside organizations, to provide senior citizens in our community to be workers to the division during our peek seasons.
Review contract requirements vs. performance; to determine the need for amendments and/or extensions, as well as preparing contracts and resolutions for the next fiscal year.
Implemented new lawyer Per Diem Contracts for the calendar year.
Developed a college outreach initiative to get qualified individuals to serve as per diems and summer interns for the City of Newark.
Serves as the supervisor of the administrative staff of five employees, as well as the Chief Public Defender’s executive assistant.
Aide all lawyers on staff with dispositions, briefs, calendars, zoom calls, client process guidance, etc.,
Records and notifies all attendance needs for the staff to the Chief Public Defender and Chief of Staff of the Mayor’s Office through payroll and supply ordering.
Compiled statistical reports for inclusion in budget hearings and municipal annual reports. Format and formulates all outgoing correspondence as well as obtain all discovery packages for public defender clients.
Consults and aids in the review of price proposals, employee evaluations, financial reports, client ledgers and other information to determine the best possible product and/or service to the community.
Department of Recreation, Cultural Affairs, and Senior Services 2000 – 2019
Director’s Office - Sanitation/ Demolition/ Parks & Grounds / Recreation
Newark, New Jersey
Senior Administrative Analyst
Compiled statistical reports for inclusion in budget hearings and municipal annual reports. Formatted and formulated all outgoing correspondence.
Assists the manager and director of the department in the performance of financial administration, system operation, and the purchasing for the central office, tree operations, graffiti removal, code enforcement, and all recreation centers citywide.
Acts as the Acting Manager for the entire Division in the absence of the Manager. Supervised a staff of 125 plus employees.
Served as Aquatics Supervisor and Administrator for 6 years. Successfully supervised and maintained two year-round and four seasonal aquatic facilities for the City of Newark.
Served as department financial overseer and advisor for four different divisions with an annual budget of over 30 million dollars, as well as a 2-million-dollar federal grant.
Developed and implemented office records maintenance system. Developed new standard operational procedures to facilitate the smooth transition of new programs, aquatic troubleshooting, policies, and procedures within the division.
Maintained attendance ledgers, payroll transactions, and all human resource issues for 125 plus employees.
Reviews contracts requirements vs. performance, to determine the need for amendments and/or extensions, as well as preparing contracts and resolutions.
Participated in the implementation and development of community-based organizations, recreational programs, and multi-cultural events throughout the City of Newark.
Responsible for the administration and training of all seasonal lifeguards (80 employees) in conjunction with the American Red Cross, Inc. Served as liaison between the City of Newark and the American Red Cross regarding course records and announcements, learn to swim classes, lifeguard instructor classes, lifeguard classes, and CPR Re-Certifications for the Professional Rescuer.
In conjunction with the manager supervised and aided in all staffing and scheduling of 6 seasonal pools each summer season. As well as maintained a seasonal lifeguard database. Marketed and campaigned for hiring as well as aiding in the certification of all new and old lifeguards for the City of Newark.
Reviews price proposals, financial reports, ledgers and other information to determine the best possible product and/or service for the dollar.
St. Barnabas Medical Center 1997-2000
Occupational & Physical Rehabilitation Department
Livingston, New Jersey
Office Manager
Proficient computer skills in Microsoft Word ’97 & ’98, Excel ’97 & ’98, PowerPoint, Outlook, Publisher, and Office Access Programs.
Trained clinical staff in the process of registering patients, ancillary care visits, and upgrading of pre-registered patients in the health care computer system. Supervised a team of seven Clinical assistants and Aides from four departments.
Aided in developing the FOTO system (Focus on Therapeutic Outcomes, Inc.) for each individual patient. Monitor the patient billing process for the Physical and Occupational Therapy Department.
Answered a heavy multi-lined phone system. Transcribed reports from a Dictaphone. Typed all department correspondences, meeting minutes, in-service records & agendas, and designed department forms.
Aided in the submission and preparation of the budget for four departments. Responsible for all departmental purchasing. Contributes to improving the qualities of service and productivity of the Physical, Occupational, & Pediatric Rehab Department.
Coordinated the operation of the Orthotic Clinic at SBMC. Developed and revised office and clerical department operations and procedures department wide. Compiled weekly conversion reports for submission to the rehab director and hospital president.
Updated and revised departmental policies and procedures, administrative and clinical manuals for the department. Compiled department statistical and interim reports.
Medical Consultation Service 1988-1997
New York, NY and West Orange, NJ Offices
Administrative Assistant
Liaison between physicians and insurance companies. Scheduled clients for independent medical examinations. Developed and maintained an extensive record keeping system, as it related to all active and inactive cases.
Extensive computer software and hardware experience, including: Word 5.1, excel, Corel Word Perfect/Suite 7, and Macintosh Omnis 3.308. Responsible for in-house training of new employees on all computer software packages.
Served as internal financial advisor. Provided guidance to the company’s president in cost reduction programs to improve efficiency within the corporation.
Responsible for all accounts receivable activities. Negotiated all contracts for services and supplies.
Responsible for all employee records: payroll and personnel. Provided explanation of employee benefits and insurance programs.
Supervised secretarial staff of five persons. Insured that all work was distributed and completed in a timely manner.
Certifications
American Heart Association
Basic Lifesaver Instructor License / CPR and AED Certified 4/5/2011
Community Emergency Response Team
CERT Member / Homeland Security 02/11/09
Education
Stratford Career Institute 2023 - Present
Art – Certificate Program
Southern New Hampshire University 2016 – Transferred
Major: Business / Graphic Design
New Jersey Institute of Technology 1987- Transferred
Major: Engineering/Architecture
Frank H. Morrell High School 1983-1987
Major: College Preparatory
(References available upon request.)
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