Operations Assistant Administrative

Email ad61cq@r.postjobfree.com

Tele: 347-***-****

Chantay Hopkins

Flexible professional with an academic and personal background in business, administration, finance, and knowledge of modern office procedures. Strong attention to detail and problem-solving. Aptitude for organization, time management, and efficiency. Familiar with Microsoft Office Suite products and QuickBooks.

WORK EXPERIENCE

Billing Associate & Operations Assistant

Corinthian Media - New York, NY February

2020 to Present

Processes payments related to HR payroll, outside contracts and supply vendors

Files electronically vendor payments, updates excel ledger, and creates a weekly register

Monitors and confirms outside vendors services

Documents credit card purchase and itemizes in spreadsheet for tax records

Completes PFL and DBL quarterly reporting and processes payments

Creates supporting spreadsheets for health and dental payments

Ensures that HR compliances are accurate and updated on physical bulletin boards and website

Maintains and updates personnel files electronically and physically

Tracks attendance record for each active employee both virtually and on paper

Enters employee information into the NYS Tax and Health Care portals

Oversees all data regarding insurances

Prepares deposits, updates transaction ledger, and generates monthly reports

Closes AP for operational expenses every month and merges to the GL on Macola

Confirms that register ledge matches GL

Logs in mailed in payments and informs appropriate department of receipt

Purchases and inventories supplies including tracking Pitney Bowes mailing and copying contacts

Troubleshoots computer problems and calls support when needed

Sorts mail and sends electronically to in-house staf

Completes AR processing for shipping invoices

Verifies weekly check/payment run using SPMS and Accuterm 7 software and electronically file

Works in-house and virtually

Replies to customer email inquiries regarding payment status

Deposits AR for Billing department and mails out AP for same department

Backs-up computer records and ensures networks are up and running

Monitors security cameras, greets visitors, schedules conference room and answers phones

Escorts fire marshals, technicians and other outside vendors within building Administrative Assistant

Sun & Moon Marketing - New York, NY January 2005 to May 2007

Prepared, organized, and stored information in paper and digital form

Dealt with queries on the phone and by email

Greeted visitors at reception

Managed diaries, scheduled meetings and booked rooms

Arranged travel and accommodation

Office Manager/Executive Administrator

Nutech Lighting Inc - New York, NY January 2002 to December 2004

Managed accounts receivable, accounts payable, payroll, and self-insured medical coverage

Prepared documentation for all company patents applications and correspondence to lawyers

Handled document submissions to Environment Protection Agency and underwriting laboratory

Created and wrote all product specification packaging

Purchased and inventoried office/manufacturing facility supplies for two diferent locations

Produced monthly, quarterly, and yearly sales reports

Drafted written correspondences such as promissory notes and joint venture business plans

Logged all expenses report and itemized receipts

Organized all travel plans and tracked corporate credit card expenses

Planned freight shipments for raw materials from vendors domestically and internationally

Promoted lighting products and public expos

Office Administrator

Endless Trading Inc - New York, NY January 2002 to December 2004

Ensured products received GIA Certificates for appraisals and insurance coverage

Shipped luxury products and insured with Brinks and another security transportation

Arranged complex domestic travel agendas

Performed confidential duties and respected the privacy of partners and customers

Composed comprehensive itineraries including flights, hotels, transfers etc EDUCATION

B.S. in Health Care Management

December 2022

A.S. in Accounting

May 2022

SUNY Canton - Canton, NY

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