Office Administrator

*

CURRICULUM VITAE OF

MISS BARBARA WATERSON

* ****** ******

Birchleigh

Kempton Park

Personal details

CONTACT NUMBER: 082-***-****/ 066*******

E-MAIL ADDRESS: ***********@*****.***

ID NUMBER: 751***-****-** 0

GENDER: Female

MARITAL STATUS: Single.

LANGUAGES: English, Afrikaans, Sepedi

DRIVERS LICENCE: EB.

NATIONALITY: South African

RACE: Coloured

DEPENDANTS One

2

Employment History

DR Bongani Investment March 2014 to date

Positions held

• Procurement Officer & Project Administrator

• HR and Payroll Officer

• Office Manager

• PA to CEO.

Duties Project Administrator

Collaborate with project manager to determine the specifications of the project. Negotiate with suppliers, professionals, sub-contractors and all relevant external stakeholder for profitable agreements.

Build and maintain good relationships with service providers and suppliers. Assist project managers to determine needed resources like manpower, material and equipment from the beginning of the project to completion

Ordering of material and monitoring accurate record keeping of material used on site and stock in hand Costing of low-cost housing project with an existing quantum. Monitoring progress on site and making sure that project runs within the contractual period to minimise company cost on site

Have a project plan review at least every month with QS and project managers. Prepare a feedback report for operation management and all other stakeholder. Attend client progress meetings on behalf of the company with information provided from site. Administer claims.

Administer and keep record of site claims.

Keep record of project claims in comparison with payment certificates from client and BOQ, with assistance from QS.

Administer tender process.

Make sure all accreditations of the company are up to date at all times. Duties Office Management

Ordering and keeping record of office stationery.

Making sure that all office equipment including printers, computers, routers, etc are in good working condition. Making sure that guests are received in a professional manner. Managing front office, cleaning and office maintenance staff Monitoring record keeping and stock management of office groceries. Monitoring cleanliness in office space including, clean bathrooms, kitchen, work stations etc. Duties Personal Assistant

Managing the CEO’s dairy. Arranging and confirming meetings, appointments and events. Reminding CEO of upcoming engagements, meetings, important tasks and deadlines. Assisting CEO with preparation of events and meetings. Implementation and maintaining of administrative systems in CEO’s office. Booking and arranging travel, transport and accommodation for CEO, line management and Family of the CEO.

Maintain an extremely high level of confidentiality in the CEO’s office. Filing and maintaining Employee record

3

Duties HR and payroll Administrator

Preparing and amending HR documents: Employment contracts, Recruitment guides and company policies. Updating of internal employee information: e.g. staff leaves, new appointments, resignations. Arrangements of all staff welfare events.

The first point of contact regarding all HR and payroll Queries Collecting of timesheets and calculations of overtime and other statutory salary deductions. Regularly updating the payroll and HR system on leaves, deductions and benefits. Preparing and issuing of payment statements.

Calculations of retrenchment packages

Liaise with auditors to obtain all employees statutory documents e.g.: IRP5 and IT3. Phuti Funeral Ministry Group: March 2013 to Feb 2014 Positions held: HR and Payroll Administrator, PA

Duties

P A duties for the CEO, including but not limited to managing the CEO’s diary, general office management of the CEO

Liaise with Municipality for Booking of graves and all admin, and with Home Affairs for Certification, for VIP funerals on behalf of CEO

Administer the HR Department

Handle grievances in all branches

Disciplinary hearings

Make sure that all company policies and procedures are understood and adhered to Safekeeping of all staff information

Performance appraisals

Chair the health and safety committee

Advise Branch Managers on HR issues

Reason for Leaving: Career Advancement

Oasis Group of Lodges: March 2006 to 30 September 2012 Position held: Group HR Manager & GM Oasis Lodge Seshego Duties

HR Manager

Administering payroll on Pastel Partner

Handling of all Disciplinary procedures

Represent company at the CCMA

Recruitment

Safekeeping of all confidential staff information

Coordinate all staff welfare events eg: Long service awards, Team building projects, entertainment events Staff analysis

Liaising with Trade unions on behalf of the Company Administer Group Provident Fund

Handling of grievances

HR Department Budget

All HR Duties which were done at a group level, with a staff compliment of 136 in three establishments 4

Duties GM

Monitor the day to day running of 32 Roomed 2-star lodge Monitor and manage revenue and costs of the units income statement (Profit & Loss responsibility) Set room rates

Oversee Marketing and sales functions

Coordinate strategic planning function of the unit Budgeting

Debtors

Enforcing business objectives and goals

Manage projects and renovations

Manage emergencies and other major issues involving guests, employees or facilities Public relations with media, local governments and other businesses Human resources

Payroll

Purchasing

Oasis Group of Lodges: April 2005 to February 2006 Positions held: Office Manager; PA to Board of Directors Duties:

Keep diaries of six directors

Draft correspondence for the directors

Taking minutes in Board meetings, Strategic Planning meetings, Finance meetings, Daily Management meetings

Travel and accommodation arrangements for Directors Coordinate all staff welfare events

Safekeeping of all staff and Directors records

Administer Group Provident Fund.

Reason for leaving Retrenchment

Potlaki Community Service Centre: July 1996 to March 2005 Position held: Office Manager

Duties:

Approval of all loans

Sales calls

Recruitment

Supervising Staff Members

Overseeing Marketing and implementing marketing strategies Compiling of P&L statements

General management of office

Reason for leaving: Career development

5

Review Printers: October 1995 to June 1996

Position: Secretary /Receptionist

Duties:

Switchboard operation with 20 extensions and 2 lines Typing Quotations

Handling office diary

Filing

Organise staff events

Handling all client complaints

General office work

Reason for leaving: Career advancement

Gray Security Services: Jan 1995 to September 1995 Position: Secretary

Duties:

Handling office diary

Compiling monthly shift register

Typing all office letters

Switchboard operation with 4 extensions and 2 lines General office work

Reason for leaving

Career Advancement

6

Education Background

Qualification: Grade 12 (STD 10)

Year obtained: 1993

Subjects: English

Afrikaans

Biology

Accounting

Needlework and clothing

Training: Payroll Administration

Institution: Softline PASTEL

Year obtained: 2006

Subjects Payroll Administration

Problem Solving

Tax – The Basics

Basic Product Training (level 1)

Basic Product Training (level 2)

Training: Performance Management for Managers

Institution: SEESA

Year Obtained: 2012

Training: Performance Management for Managers

Institution: Labour Net

Year Obtained: 2016

Computer Literacy

MS Word

MS Excel

MS PowerPoint

Outlook

Pastel Payroll

Build smart Construction Finance and payroll System Personal Skills and competencies

Good leadership skills

Problem solving skills

Negotiating skills

Work well under pressure

Team player

Computer literate

Innovative

Excellent people skills

7

Multi-tasking skills

Good work ethic

References

Ms Joyce Phiri

Director

Advanced Industry Tradings (Pty) Ltd

Cell: 083-***-****

Mrs Lindiwe Warinda

Operations and finance Executive

DR Bongani Investment

Contact: Cell: 082-***-****

Mr T Tasiyana

General Manager

Oasis Group of Lodges

Cell: 072-*******

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