Manager Office

Location:

Posted:

July 03, 2016

Resume:

Saretta Williams Cover Letter

Executive Assistant Senior Administrative Marketing Office Support Subject: Response to advertised career opportunity Dear Hiring Manager:

Thank you for taking the time to review and consider my resume submission for the advertised career opportunity.

I possess approximately 17 years of executive, administrative, marketing, office, and project support experience. I am capable of successfully performing various tasks, including the tasks specifically identified in the career opportunity description. I am highly proficient in Microsoft’s Office programs-Word, PowerPoint, Publisher, OneNote, Excel, and Tools- and Adobe software-including Acrobat XI Pro and InDesign.

Additionally, I am flexible enough to quickly adjust to and accommodate change, improvise, and master new skills and tasks. A brief overview of my prior experiences includes:

• managing calendar for executive staff, offices, project teams, and work groups

• planning and facilitating meetings

• coordinating travel

• preparing and editing presentation, proposal, and letters

• maintaining and updating databases, guidance documents, and health and safety manuals and procedures

I understand the importance of paying close attention to details. One of my professional goals is to continue to anticipate the needs of the executive and internal and external clients that I support to streamline overall efforts, increase efficiency, and productivity, while enhancing and adding value to the time spent on activities.

I am professional, yet personable and can be trusted to discretely manage confidential information. I will be an excellent assistant for your executive staff and an excellent addition to your company’s professional team.

Thank you for your consideration. I look forward to further discussing this opportunity. Have an enjoyable day!

Sincerely,

Saretta Williams

C 864-***-****

E acvjnv@r.postjobfree.com; acvjnv@r.postjobfree.com LinkedIn: https://www.linkedin.com/in/saretta-williams-27876342 Resume 1

Quick Facts

Years of Experience

Years with Current Company

Over 6 years

Attributes Abilities

• Creative

• Flexible

• “Can do” attitude

• Detail-oriented

• Organized

• Personable

• Dedicated

• Masters new skills & tasks

quickly

• Willing to take on new tasks

• Takes ownership of

assignments

• Experienced with MS,

meeting facilitation, travel

coordination

Contact Information

C 864-***-****

E acvjnv@r.postjobfree.com

acvjnv@r.postjobfree.com

Saretta Williams

Resume

Executive Assistant Senior

Administrative Marketing Office

Support

Experience

Brown and Caldwell, Columbia, SC

Marketing Coordinator II, Private Sector Enterprise Reports directly Area Marketing Manager and supports the Marketing Directors (Vice Presidents) for Food and Beverage, Power, Mining and Compliance and Permitting April 2010 – June 2016

• Work with directors to track client relationships, activities, projects, and pursuit opportunities

• Support key pursuits and projects efforts

• Provide strategic positioning and planning support

• Perform client research

• Create and edit persuasive proposals, presentations and statements of qualifications

• Support strategic development of market sectors, service lines, and client relationships

• Review and update marketing team, sectors, and service lines workload- to plan for future deadlines

• Review sales goals and budgets

• Maintain current marketing material

• Develop branding and messaging for marketing deliverables

• Create and maintain client data profiles

• Coordinate meetings

• Manage calendars (general, workload, and travel) Office Support Services IV

HS Coordinator, Green Team Leader

Reported directly to the Vice Presidents and of Columbia and Charlotte Brown and Caldwell office locations

• Manage documents and forms

• Manage calendars and schedules

• Coordinate and facilitate meetings

• Reception activities (first point of contact for guests and clients)

• Prepare, code, and submit invoices for processing and payment

• Liaison between the client, subcontractor and

project manager

• Coordinate events (community service and

internal)

• Prepare proposals and related documents

• Order promotional giveaways and customized

items

• Act as a liaison between office staff and building management

• Maintain and obtain business licenses

• Order office equipment, furniture, and supplies

• Provide project bid support

• Coordinate Health and Safety practices in the

Charlotte, Columbia, and Orangeburg

• Coordinate office “green” efforts

• Coordinate professional development efforts and

activities

• Coordinate office charity and volunteer efforts

• Provide minor technical support/ trouble shooting for office equipment and computer programs

Saretta Williams

Resume 2

CH2M HILL, Fort Jackson, SC

Administrative Assistant II (Construction – Onsite/Project Administrative and Office Assistant) Reported Directly to the Senior Project Manager

August 2008-February 2010

Division: Construction Contractors Incorporated (CCI), Government Facilities and Infrastructure (GFI)

• Provide senior project manager, project site

team, and QA/QC manager with administrative/

office support

• Document controls and management

• Print, copy, ship and distribute plans, detail

drawings, RFIs, and submittals

• Create and update documents, flyers, and

presentations in WORD, PowerPoint and Excel

• Facilitate conference calls and meetings

• Prepare meeting agendas and prepare meeting

minutes (per US Army Corps of Engineer

requirements)

• Establish and maintain a logical and efficient

filing system

• Load project documents to SharePoint

• Order general office and engineering related

supplies (provide invoice/ project material

verification)

• Provide minor technical support (for computer,

printer, scanner, and programs)

• Maintain certified payroll and onsite employee

information

• Review and research specification to cross-

check and/or address RFIs (request for

information)

• Maintain health and safety and training

documentation for onsite employees,

contractors, and sub-contractors

• Maintain equipment inspection log

• Verify project site and work activity safety plans and logs

• Verify contractor and subcontract participation in weekly site safety meetings

HOPEReach, Greenville/ Spartanburg, SC

Office Administrator

Reported Directly to the Executive Director and Clinical Director August 2007-February 2008

• Provide office and administrative support to

executive directors, clinical director and

therapists

• Manage confidential personnel and client files

• Create and establish policies and documents to

support policies

• Address client/ customer service issues,

questions, and concerns

• Process and manage employee payroll-liaison

between payroll company and organization

• Process Medicaid and BabyNet payments and

manage accounts

• Create invoices and manage private pay

accounts

• Act as a liaison between clients, therapist,

clinical directors, and executive director

• Manage website and electronic newsletter

• Resolve staffing issues-schedule therapist

coverage for clients and HOPE Academy

teachers and staff

• Create templates and uniform letter head for

internal and external communications

Saretta Williams

Resume 3

Healthcare Georgia Foundation, Atlanta, GA

Executive Support, Office Administrator

Reported directly to the President

December 2004-December 2006

• Provide a broad range of administrative support

and personal assistance to organization’s

president, director and board members

• Initial point of contact and communication for

the Foundation’s grantees, visitors, callers,

vendors and facility management

• Provide back-up project and grant application

support to the Foundation staff and board

members

• Assist in the production of board books and

board meeting preparations

• Assist program staff with grant making process,

including reviewing the state’s existing health

related grants

• Arrange catering and audio visual needs for

office events and meetings

• Manage the Foundation’s library

• Maintain Master Calendar of Events for the

president and distributed to all staff

• Coordinate conference registration, travel

arrangements, and meeting facilitation for

president and directors

• Process expense accounts/ reimbursements

• Perform web research

• Order office supplies/ equipment

• Manage vendor accounts and services

A Wonderful Event, Atlanta, GA

Executive Assistant, Events Planner/ Coordinator Assistant Reported Directly to the Owner/ CEO

March 2004-March 2005

• Provide administrative support and personal

assistance to the Owner/CEO of the company

• Liaison between clients, investors, and CEO

• Schedule travel arrangements for CEO and

guests

• Submit application for special events and

licenses to the City of Atlanta

• Schedule inspections with City officials

• Assist with organization of events, promotions,

and set-up

• Supervise event staff

• Monitor revenue received from concessions

during open to the public events

• Manage website and electronic newsletter

Interim Physicians, Atlanta, GA

Client Care Administrative Support

Reported Directly to the COO

May 2000-December 2003

• Provided various secretarial and administrative

support for the Chief Operating Officer, Office

Manager, marketers, and recruiters

• Updated calendars, employee information list

and other administrative documents

• Served as liaison to vendors and building

management

• Addressed service and billing issues

• Assisted with minor computer/ phone operation

issues and provided maintenance for the copier,

printer, and fax machines

• Compiled and submitted physicians’ applications

and information

• Credentialed- completed back ground checks

and license verification on new and existing

physicians

• Prepared client and physician contracts

Additional Information Saretta Williams

Additional Information 1

Program/ Software/ Office Tools Expertise

Software. MS Office Suite: MS Word, MS Excel, MS Publisher, MS PowerPoint, MS Outlook, MS OneNote; Adobe Acrobat XI Pro, Adobe InDesign, Adobe Photoshop; WinRAR, WinZip; QuickBooks; WorkSmart / PDS Database. BST/ Prism, TempWizard, MicroEdge-GIFTS, Access, DocFinity Virtual Office/ Social Networking Programs/ Internet and Social Media. Usage and research, G-Mail

(Website/ Intranet administration), SharePoint, YouSendIt/ HighTail, Office Communicator, Shortel Communicator, WebEx, Skype, Facebook

I have experience utilizing and troubleshooting apple products, laptops, desktop computers, and printers (HP personal, Xerox office and plotter) equipment.

Education

Georgia State University, Atlanta, GA

Major: Criminal Justice/ Law Candidate for Associate Greenville Technical College, Greenville, SC Transfer Credits Earned Mauldin High School – Diploma, 3.4 GPA

Certification/ Training

State of South Carolina Notary

AED / CPR / First Aid/ First Responder

Project Delivery System (PDS) Training

Volunteer Activities and Affiliations

Keep the Midlands Beautiful, Adopt an Island. 2010-Present. Coordinate and participate in island clean up- Long Island, Lake Murray, Dreher State Park

Water For People. 2010-Present. Coordinate various office/ regional fund raising efforts –including a virtual art auction

Sister Care, 2010-Present

West Park Community Service Coalition, Columbia Conference Center. 2011-2015 East Point Academy. 2010-2015. Classroom Assistant, Volunteer Coach (Tennis & Soccer), Field Day, Jump Rope for Heart

Engineers Without Boarders. 2010

Logan Elementary School, Montessori Program. 2010-2011 KIPP WAYS Academy. 2006- 2007

vXsins Inc., (Event Planning Organization), 2005. Assisted in the organization of AIDS Awareness Event- coordinated advertising and web page management, mass email fundraising events, hostess Read Across America. 2004. Read books to children and elderly, distributed books to the public Ralph McGill Elementary School. 2001-2004. Assisted teachers with projects, bulletin board creations, class parties, tutoring, field trips, and events sponsored by the literary program director Intel Clubhouse-Sci-Trek. 2004. Mentored and tutored children and teenagers who attended after-school program and located inspirational, career guidance speakers for program Independent Film Festival (Atlanta). 2004. Hostess during festival Additional Information Saretta Williams

References

Additional Information 2

Brown and Caldwell

Melissa Adams, MBA, CPSM

Marketing Support Manager

acvjnv@r.postjobfree.com; acvjnv@r.postjobfree.com

T 919-***-**** C 919-***-****

Sarah Ponivas

Senior Project Coordinator

acvjnv@r.postjobfree.com

T 704-***-**** ext. 2118

M 704-***-****