administrative assistant, assistant project manager
Resume:
Elizabeth Krol
Iselin, NJ *****
Cell: 1-609-***-****
E-mail: act7gy@r.postjobfree.com
PROFILE: Strong ability to recognize and focus on the most important tasks and issues. I posses ability to work independently, very creative and with strong organizing, analyzing and problem solving skills. I am dedicated, with excellent attention to detail, time management, computer literate, communication and customers service skills.
WORK EXPERIENCE:
Assistant Project Manager
Iridium Development, Inc. NYC General Contractor - 07/2015 - 03/2016
- Assisted Project Manager in the drafting & issuance of project proposals, request for proposals & follow up
- Created project binders for Office & Site Supervisors. Ensured all appropriate job information is included & updated as needed.
- Assisted Project Manager in review of Subcontractors Proposals to ensure accuracy regarding the required scope of work for each project.
- Prepared Subcontract Agreement for approval using Sage 300; tracked & followed up to ensure that a signed copy is received for record.
- Maintained & tracked spreadsheet for all required paperwork needed from Subcontractors to begin any new project, including Certificates of Insurance.
- Assisted in daily contact with vendors and manufactures to verify & expedite orders and obtained shipping dates project related materials.
- Assisted in coordinating material deliveries with Project Managers & Site Supervisors. Ensured the proof of delivery receipts have been received & complete.
Office Administrator
Pereira Electric, Metuchen NJ 04/2014 - 02/2015
- Performed general office administrator duties, answered multiple-line telephone system, generated letters & electrical proposals; entered & obtained detailed information in the company’s data system; filed & assisted all office staff with other duties.
- Read and responded to all e-mails, obtained Certificates of Insurance,
- Priced various projects, sent out quote’s requests to vendors
- Prepared detailed work orders for electrical teams; prepared (in memos) all necessary materials needed at the job sites; direct contact with customers; made all work orders arrangements
- QuickBooks, invoicing, estimates, payments etc
Office Manager / HVAC Estimator
HVAC Mechanical Corp, Brooklyn, NY 03/2010 - 06/2013
- Provided administrative support to the President of the company with demonstrated ability to manage all office tasks
- Prepared correspondence, record minutes; answered multiple-line telephone system; created purchase requisitions; maintained files and corresponding mail
- QUICKBOOKS - job/vendors’ file, invoicing, job proposals, payments etc.
- Set up payroll and obtained information on current and new employees
- Provided a high level of client service, permits and Certificates of Insurance
- Managed equipment and materials purchase; direct vendor relations
- Estimated upcoming and current projects, based on blue prints
- Created technical submittals and RFI
- Contacted vendors for pricing information of job-related materials and services 2 P a g e
Technical Secretary / HVAC Estimator
A.L Enterprises, LLC, New York, NY 06/2005 – 12/2009
- Estimated projects based on blue prints, sheet metal duct work take-off into pounds, Priced & ordered equipment (materials)
- Coordinated delivery of equipment and materials to the job site
- Created statistical reports, technical submittals & prepared RFI
- Maintained calendar and managed Outlook communications, TIMBERLINE
- Managed department of customer service, filing documents, contact’s database within Microsoft Outlook HVAC Estimator / Technical Secretary - W&B Mechanical, Corp. New York, NY 09/2002 – 03/2005
- Estimated various projects based on blue prints; called for pricing information; collected equipment specification
- Created technical submittals & RFI and distributed to appropriate parties
- Prepared monthly financial reports, QUICKBOOKS
- Computer data entry, maintained filing system, correspondence, created various forms for office
- Responsible for maintaining corporate records through the use of extensive correspondence Optometric Assistant - OPTOMETRY’S CLINIC; Toronto, Can; 09/2000 – 09/2002
- Responsible for day-to-day smooth operation of the optometry’s clinic, contact lenses orders, sales
- Examined daily reports and scheduled appointments
- Assisted patients with glaucoma examination and routine patient care
- Various assignments such as handling a significant volume of phone calls; computer data entry & internet browsing & searching; correspondence & customer service Medical Coordinator - ACTIVE THERAPY & REHABILITATION Toronto, Can 05/1996 – 08/2000
- Coordinated scheduling for therapists & register patients, customer service
- Responsible for OHIP billing (Gov. Canadian Medical Insurance)
- Directed incoming and outgoing mail
Office Manager – ABSOLUT- AUTO DEALERSHIP
Gdansk, Poland, 02/1994 – 08/1995
- Ensured that sales targets achieved
- Product presentation, delivered technical knowledge to customers
- Loan application procedures (auto insurance)
- Liaison with bank’s representatives, set up customer loans to meet customers’ financing needs. Marketing Department - WEINHAUS JAKOB GERHARDT (German Wine Maker) Gdansk, Poland 10/1992 – 01/1994
- Created promotional materials, including posters and brochures of German wines from the Rheinland region
- Designed product catalogues, advertising. label / logo designs
- Interaction with customers, including product presentations and wine tasting
- Liaison between customers and sales representatives EDUCATION
1999 – 2002 Art Administration & Cultural Management – Toronto, Canada
Arts & the Law, Board Personnel Mgmt, Public Relations, Financial Mgmt, Leadership Communication, Fundraising, Strategic Planning
Art Administration & Cultural Management
1992 – 1994 Business & Administration College – Gdansk, Poland SKILLS
Computer - Extensive knowledge of Windows, Apple, Microsoft Word, Excel, Outlook and Lotus Notes; fluent in English, Polish, some Russian
• Proficient in Sage 300, QuickBooks & Timberline
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