Assistant Executive

Melanie Smith

**** ** ******* ****** *******, ON M5B 1L3

289-***-**** acs25p@r.postjobfree.com

Skill Highlights

● Relationship builder with professionalism, adaptability, and discretion

● Skilled in all aspects of supporting high profile, senior level executives

● Strong logistical and calendar management ability

● Skilled in Outlook, MS Word, Excel, Powerpoint, Quickbooks, Mac applications, Adobe Suite and various database applications

● Typing speed: 85 wpm

● Exceptional writing and presentation ability, including researching, editing, proofing and formatting Experience

September 2012 December 2015

Fort Effect Company, Toronto

Executive / Personal Assistant

● Extensive business and personal calendar management, coordinating logistics for business meetings throughout North America, and personal and business travel, resolving calendar conflicts

● For a busy executive and family of 6, acted as coordinator of all home related administration (multiple homes), vehicles, document maintenance, expense tracking etc.

● Managed special projects, event organization, technical support and ad hoc troubleshooting

● Worked independently, proving to be reliably accessible and able to address issues immediately

● Handled sensitive, private information with discretion and confidentiality February 2011 June 2012

Romona Keveza Collection, Toronto

Client Relations & Personal Assistant to President & CEO

● Calendar management, personal and professional appointments in New York and Toronto for well known couture designer, requiring significant discretion and diplomacy

● Liaison between designer and staff, assisted with twice yearly events to present collections

● Confidential correspondence with media and public relations representatives on behalf of designer

● Frequent travel arrangements within a continually changing schedule Executive Assistant / Office Administrator

● Office management, including liaising with facilities management, managing equipment and technical issues, managing office and production supplies, sourcing new equipment

● HR functions such as setting up interviews with potential employees, tracking staff hours, processing paperwork for new and departing staff

2008 2010 O ut of work force due to family obligations February 2007 December 2007

Pizza Pizza Limited, Toronto

Executive Assistant to Director, Contact Centre Operations

● Extensive calendar and meeting management, including frequent travel and meeting arrangements

● Operational support, including sourcing vendors, office supply maintenance, filing system management

● Frequent minute taking at regular meetings, plus distribution and tracking of action items

● Tracked staff hours and vacation schedules, produced expense reports for approval October 2006 February 2007 (contract position)

Ontario Association of Community Care Access Centres, Toronto Executive Assistant to Director, Information Systems

● Calendar and email management for executive with demanding, continually changing meeting schedule

● Built relationships throughout organization, and with colleagues, project partners, and stakeholders

● Facilitated approvals for payments, new hires and expense claims, as well as acquiring equipment and resources for new hires and consultants

● Played key role in office relocation, coordinating over 40 staff and acting as site supervisor during the move. In new location, took on office management functions in addition to EA role October 2004 July 2006

The Gold, Platinum & Uranium Group, Vancouver, BC

Executive Assistant to Chairman & CEO

● Reported directly to company chairman in a diverse position that required flexibility, initiative, strong multitasking capabilities, and ability to change focus on short notice

● Conducted industry research and provided reports to Chairman on a wide range of topics

● Coordinated news releases, including approvals, editing and formatting

● Wrote, edited, and formatted promotional materials, letters, reports, and website content

● Created PowerPoint presentations on company projects

● Maintained Maximizer contact database, and worked with Investor Relations team to disseminate information to investors, directors, and regulatory agencies June 2003 April 2004 (long term contract position) Columbia Power Corporation, Victoria, BC

Administrative Assistant, Planning & Development and Corporate Operations

● Assisted the VP, Planning & Development in creation, editing and submission of documents in relation to existing and planned power projects

● Conducted extensive industry and policy research, and assisted in producing and editing documents for staff intranet, including glossary of industry terminology January 2000 August 2000

Hamilton Wentworth Region Economic Development Department, Hamilton Assistant to Manager of Tourism Development

● Liaised with parties in the tourism sector, took minutes at high level meetings, disseminated reports, edited materials for publication, conducted mass mailings and media releases

● Produced monthly events bulletin with city wide distribution, including compilation of submissions, layout design, editing, formatting and proofing, and coordination of printing and distribution

● Maintained extensive contact database

Education

1998: BA, Anthropology, Simon Fraser University, Vancouver, BC

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