Executive Assistant Administrative

Tera Martinez

● P.O. Box ****, Brea, CA ***** ● Cell : 626-***-**** ● Email: ac8u23@r.postjobfree.com

PROFILE

Highly skilled/proactive individual with proven ability to plan, organize, coordinate administrative tasks, functions, resources in support of corporate executives. Extremely proficient at developing, implementing, streamlining processes to increase productivity and efficiency. Motivated, results oriented self-starter, thrives in a fast paced environment that encourages initiative, promotes participation, offers challenges, provide opportunities to acquire additional skills and responsibilities. Excellent oral and written communication skills. Collaborative team player – interact effectively with all levels. Employment history demonstrates experience/expertise in the following areas:

● Manage Multiple Calendars ● Event Planning ● Expense reconciliation and reports

● Travel Arrangements ● Liaison ●Training

● Special purchases and Inventory ● Fleet Vehicles and Log

PROFESSIONAL EXPERIENCE

The positions held include but not limited to exercising good judgement, ability to problem solve, anticipate next steps with detailed follow through, ability to multi-task with minimal direction/supervision while maintaining a calm professional demeanor.

DISNEY GLOBAL PRODUCT DEVELOPMENT & CREATIVE INC. – Anaheim, CA April 2017 – June 2018

Executive Assistant, direct report to West Coast Lead

oHeavy calendaring as well as monitoring changes on multiple Executive Calendars with ever changing priorities

oGlobal Travel set up with travel agenda, itineraries, etc. Executive Expenses reconciliation

oExcellent written, verbal and interpersonal communication skills that assures professional interaction with senior executives,

Internal partners, external contacts as well as prepare correspondence and author documents and reports.

oDemonstrated strong organizational skills with attention to detail.

oProactive team player, effective problem solver using sound judgment and minimal direction.

oEnthusiastic attitude, strong work ethic, anticipates next steps, strong follow through and able to handle multiple work

Streams simultaneously, manage time wisely and prioritize effectively, including confidential and sensitive information.

oProven knowledge of office management culture in a corporate environment with success in interacting, partnering, networking with all levels of management in a fast paced environment.

CUSTOM CHEMICALS – Santa Fe Springs, CA January – March 2017

Corporate Auditor, direct report to head of Operations and CEO

Maintaining company certification through insuring proper process and procedures are followed for chemical formulations, safety guidelines, reports, Log and correct all deficiencies with time line follow through on adjustments, etc. Update hard copy maintenance logs and virtual library.

NORDSTROM – Brea, CA November 2016 – January 2017

Seasonal Sales Associate

PACSUN – Anaheim, CA August 2014 – September 2016

Executive Assistant, VP, IT and Backup to CFO Office

oManage multiple Calendars, Meetings, Conference Call setup o Travel, including Itinerary/Agenda preparation; Catering, Event Planning, Expense reconciliation.

oPlanning organizing, prioritizing multiple concurrent assignments, daily tasks and adjusting to changing priorities

oSpecial assignments given where independent decision/s made on behalf of management and group for compatible results

oPurchasing and inventory

Southern California Edison – Brea, CA January 2014 – June 2014

Administrative Assistant, MPO

Requested back to Brea facility to work with MPO in support of management and primary back up to executive office of Sr., VP, and MPO.

oAdditional duties include support Principal MPO Managers

oManage multiple Calendars, scheduling and coordinating meetings, conference calls for management and staff

oCatering arrangements, Event Planning in-office and offsite; Organize group events

oPlanning, organizing, prioritizing multiple concurrent assignments, daily tasks and adjusting to changing priorities

oProcessing, submitting, tracking and maintaining supplies and orders

oHandling confidential and sensitive telephone calls, files, documents, and reports

oCoordinating travel and lodging accommodations for management and staff

oLead focal contact for facility resources contact for facility resources and management

oResponsible for facility vehicles as well as User and Maintenance Log

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Tera Martinez

● P.O. Box 1603, Brea, CA 92822 ● Cell : 626-***-**** ● Email: ac8u23@r.postjobfree.com

Sybron, Kerr ORMCO – Glendora, CA

Executive Assistant, Administrative Lead, Glendora, CA December 2012 – January 2014

Support – VP, Research & Development, Glendora, CA – VP, Marketing, Anaheim, CA – Dir., Research & Development, Orange, CA

oResponsible for oversight, proofreading and compilation of reports, status updates with timely submission

oLead focal contact for department and extended areas of Facility

oHandle upper management Calendar, Travel, Expenses, Event Planning, etc.

oResponsible for Department Vehicle, Log, Maintenance, etc.

SOUTHERN CALIFORNIA EDISON – Brea, CA (Contract – Volt Professional, Fullerton, CA)

Executive Assistant, Administrative Lead, Support Project Manager Lead for TRTP Project November 2009 – 2012

Dominguez Hills, CA - Civil Underground – October 2012

oMaintain complex meeting/conference/mediation calendar setup

oResponsible for oversight, proofreading and compilation of reports, status updates with timely submission

oLead focal contact for department & extended Brea Facility departments

oOn boarding process of all Contingent Workers/SCE Employees and exits

oUtilize communication, customer service skills and demeanor to maintain the fast pace of a professional environment

oWorked with City Offices to arrange meetings, obtain necessary clearances, etc.

AVERY DENNISON CORPORATION – Pasadena, CA (Contract through Ajilon Burbank, CA) May 2008 – October 2009

Executive Assistant VP, Global Operations, VP, Global Procurement, VP & Sr. Director, Corporate Internal Audit, Sr. VP, Corporate Strategy & Technology

oMaintain heavy calendar

oCoordinate Domestic/International Travel, complex Itineraries/Agendas

oConsiderable meeting/conference call set up including global management

oEvent planning, special purchases, catering arrangements

oGather/compile data, proofreading accounting accrual process toward budget efforts

oFacilitate recruiting process for Management positions, candidate’s travel and interview schedule, apprise management, HR and recruiters

oOrientate new hires/contractors; acquire tools, resources/processes to facilitate and streamline on-boarding process

Contract Consultant Assignments April 2006 – April 2008

oDuties description same as above – Worked sporadically due to two separate eye surgeries

GREEN DOT CORPORATION – Monrovia, CA April 2005 – March 2006

CEO Assistant/Executive Assistant

oPrimary support to CEO; oversee support for COO, CFO, CIO and General Counsel

oHeavy Calendar, Meeting set up, Travel arrangements

oResponsible for annual meeting schedule for Board of Directors meetings

oCoordinate Executive off-site meetings, retreats, travel, calendar, special events/purchases

oFacilitate management position/s interview process; update HR, recruiters, handle all arrangements/details to bring about compatible results

Contract Consultant Assignments November 2004 – April 2005 RONALD McDonald HOUSE CHARITIES OF SO. CALIF – Pasadena, CA

Assistant to CEO

oAssisted CEO with coordination of six separate entities

oAccounting and special projects

oLiaison between Chapter, Board of Directors and programs

oMaintained contributions/donor databases

LACERA – Pasadena, CA Executive Assistant to Executive Director of Human Resources

oPrepared interim and annual CEO evaluation for Board of Retirement and Investments

oTravel arrangements/expense reports

oProcess new hires; background checks/exit interviews; monitor performance evaluations

COMPUTER SKILLS

Office 365, Microsoft Vista, XP, 2010, 2013 Office (Word, Excel, Access, PowerPoint, Outlook), Filemaker Pro, Ultima, Visio, Access,

Google Earth Pro, WebEx, Adobe Photoshop, PageMaker, PeopleSoft, Concur, Lotus Notes, SAP, Internet, Portal Applications.

OTHER LANGUAGES: Spanish

SPECIAL INTERESTS: Volunteer and Assistance with Pet Rescue and Placement

References are available upon request

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