Executive Assistant Administrative
Resume:
Johnny Williams, Jr., MA
ac8oz8@r.postjobfree.com
Professional Summary: Organized and empathetic HR professional with 3+ years of experience overseeing human resources duties including, onboarding and exit interviews. Increases employee satisfaction by advocating for expressed needs.
Core Competencies: Employee relations, Onboarding, Human Resources Information Software (HRIS), Performance management, Teamwork and collaboration, Scheduling, Customer service, Project management. Calendar management and scheduling, Communication, QuickBooks Enterprise, and Online, Copying, collating, binding (desktop publishing, working with printing centers), Document management, Editing, Event coordination, Filing (paper and electronic) maintenance and organization, Internet research, Interpersonal skills, Language (a great grasp of grammar and vocabulary for oral and written communication usage), Meeting coordination and planning, Travel planning and coordination (domestic and international travel), Web conferencing coordination, Word processing, Business writing (letters, reports, memos, e-mails, proposals)
Computer Skills
Microsoft Excel, Kronos TA, Kronos HR, Indeed, Monster, PowerPoint, Tempworks, Quickbooks, ADP, Outlook, Word and other Office products, Windows 98/2000/XP/Vista/Seven, Proficient in Web-Based Utilities
Employment History
Talent Acquisition Project Manager Present
TKC Holdings
Planned organized and managed HR team projects as required for full implementation of project goals and objectives, including identification of necessary resources and project team members.
Drove results and problem solved issues removing obstacles to the project’s success through effective and on-going communication and off-line meetings with individuals involved directly or indirectly with team projects.
Led the team when necessary to get to the “right” answers or re-diverts project direction when it makes sense for the business. When this occurs, develops the business case for leadership to explain and seek support for changes in project direction.
Facilitated regular stakeholder and project team meetings and communications, including scheduling, development and circulation.
Oversaw the creation and monitoring of the HR Operations budget.
Managed and maintains HR team project plan.
Talent Acquisition Liaison 2/18-12/18
TKC Holdings
Scheduling and coordinating meetings through a variety of communication tools: phone, video, and other mediums for the Talent Acquisition team;
Assisting in planning and organizing meetings (on and off site plus multi-site) including arranging accommodations, travel, meals, meeting rooms, liaising with IT to ensure that the appropriate equipment for the meeting is available and set-up, and other logistics;
Manage and maintain documentation of Talent Acquisition processes and procedures;
Coordinate Talent Acquisition initiatives, action plans, recruiting plans and other internal reporting across all regions to ensure that results are combined;
Prepares and distributes notifications to internal staff of internal growth opportunities;
Partner with recruitment vendors to resolve issues with service and audit billing statements for Director approval;
Manage budget documentation organizing data related to expenses;
Managing, producing and distributing both internal and external Talent Acquisition metrics;
Talent Acquisition Analyst 10/17-2/18
Trinity Services Group
In-depth knowledge of application tracking software and complete recruitment cycle
Contact new employees and prepare onboarding sessions
Prepare new hire paperwork ensuring legislation requirements are met
Maintain a complete record of interviews and new hires
Ability to grasp and learn new technologies in a fast and accurate manner
Detail oriented with excellent organizational and management skills
Self-starter and has the ability to work efficiently in a dynamic environment
HR Assistant 4/17-10-17
Iron Bow Technologies
Perform administrative work, including scheduling, maintaining files and sorting mail for the Human Resources department
Enter employment data into computer database
Track and update hourly employee leaves of absence
Assist HR supervisors with the hiring process, including submitting job postings online and scheduling candidate interviews
Coordinate logistics for new hire orientations and employee training sessions
Administrative Assistant 2016-2017
Alliance Workforce Solutions
Maintained time and attendance records
Entered the information of all hires into the payroll system
Posted adjustments in pay and miscellaneous changes
Produced weekly reports
Entered customer payments into system on daily basis.
Performed accounting and administrative assisting duties including accounts receivable billing and collection preparing emails and documents.
Maintained and analyze account receivable/payable records
Executive Assistant to the President 2014-2016
Chameleon Custom Solutions
Produced information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserved executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Was responsible for accounts payable and accounts receivable; coding, data entry, generating checks, and customer/supplier communication using QuickBooks Enterprise and Online versions.
Processed weekly payroll, verifying timecards, generating Excel summary spreadsheet and entering data into QuickBooks. Entered new employees, deductions, and direct deposit and garnishments adjustments.
Assisted with monthly bank reconciliations including check cancellation in QuickBooks and account research.
Maintained all Accounting and Human Resource files.
Updated and sustained financial tracking records, including Budget vs. Actual, and monthly closing logs.
Maintained customer confidence and protects operations by keeping information confidential.
Completed projects by assigning work to clerical staff; following up on results.
Executive Assistant to the Vice President of University Relations 2009-2014
Florida A&M University, Tallahassee, FL
Handled the tasks of providing executive-level administrative support to the concerned executive managers.
Acted as a liaison between the external or internal executives, managers and consultants in coordinating meetings.
Assisted the clients, partners and executives in presentations and summarizing reports and documents.
Managed and prioritized the multiple tasks that have been assigned.
Answered the phone calls to the concerned clients and party, without any delay.
Scheduled the travel plans of the executive management.
Directed activities concerned with contracts for purchase or sale of equipment, materials, products, or services.
Acted as a representative of the executive in meetings, seminars and conferences.
Delegated the responsibilities of the executive as per the executives' instructions.
Administrative Coordinator / Project Assistant 2008-2009
Bethel AME Church, Tallahassee, FL
Managed the facilities of the church, including all buildings (approx. 120,000 sf.); furniture and fixtures; equipment; facility use; grounds (approx. 18 acres); and event scheduling.
Negotiated contracts and process flow of document and supporting materials.
Worked in conjunction with the vision and policies set by the Board of Trustees and works closely with the pastor.
Assisted with the development and administration of various church programs and produced reports.
Organized each task meticulously and point of action.
Responsible for coordinating and communicate work, supervise and extract output from various church departments and employees.
Work collaboratively with the project manager and team to maximize productivity
Organize and monitor schedules and see that deadlines are met
Coordinate efforts within the team and with outside consultants efficiently
Report updates verbally and in written form to management
Monitor budget and help ensure resources are used efficiently
Help discern requirements and assign tasks to team members
Demonstrate commitment to clients’ needs and confidentiality continuously
Executive Assistant to the Vice President of Disney’s Hollywood Studios 2004-2008
Walt Disney Company- Lake Buena Vista, FL
Handled the tasks of providing executive -level administrative support to the concerned executive managers
Responsible for performing administrative tasks like compiling and analyzing data and conducting market research
Interpreted contract requirements and performance
Responsible for maintaining good rapport with the cast members
Handled the charge of answering phone calls
Responsible for arranging and attending meetings with executive leaders
Responsible for arranging training sessions for the employees
Managed domestic and international travel schedules for executives, coordinate airline, ground transportation and dining accommodations.
Coordinated events with Disney Special Events Department, manage events from conception to production.
Education
Auburn University, Auburn, AL
M.A., Management
Florida A&M University, Tallahassee, FL
B.A., Theatre Management
B.A., Music Performance
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